Minutes

Board of Trustee Minutes 11/20/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday November 20, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey (absent)

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was given to Tom and Laura Jefferys regarding the sidewalk on Division Street.

Motion was made by Trustee Fitch to approve the minutes of October 16, 2017 regular meeting as well as the minutes of the special meeting of November 1, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #6 in the amount of $305,974.37, with addition of five (5) additional bills:  $3,475.00 to Steven R. Spratley, $90.00 to Sammy Lee Truax Jr. for 10/15/17 mowing, $90.00 to Sammy Lee Truax Jr. for 10/30/17 mowing, $565.00 to Mohawk Lift Systems for battery back up relating to elevator and $337.00 to Mohawk Lift Systems for semi-annual maintenance for the elevator.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Motion was made by Trustee Fitch to accept the Police Report for October, 2017, the Code Enforcement Officer’s Report for 10/13 – 11/16/17, the Water and Street Department Report for October, 2017 and the Sewer Department Report dated November 16, 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to advertise for sidewalk and snow removal contractors.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the resignation of Faiga Brussel from the Village of Delhi Planning Board, with thanks for her many years of service.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to appoint Heather Pheleps-Lipton to Planning Board to replace Faiga Brussel for the balance of her term (2018).  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to buy back 40 hours of vacation time from David Hornbeck per Teamsters’ Contract.  Motion was seconded by Trustee Fitch and passed unanimously.

NYSEG proposals for the WWTP and Water Plant were tabled until next month.  The board felt they needed updated proposal and Trustee Samudrala also felt college could do some of the work.

Motion was made by Trustee Fitch to hire Scott Rasmussen to the position of laborer for the Street Department, pending drug test.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve Spratley & Sons removing large maple on 22 Clinton Street per his quote of $1,400.  Motion was seconded by Trustee Fitch and passed unanimously.

The board mentioned they are not prepared to move ahead with the camera security quote as they need a revised quote from Kevin Brown @ ZS Security so that the quotes are equal in what they have to offer the village.

The Public hearing for the Delhi Telephone Company cable franchise agreement was opened at 6:15 p.m.  Jason Miller from Delhi Telephone Company was present to answer any questions.

Motion was made by Trustee Samudrala to close the public hearing the Delhi Telephone Company cable franchise agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing was closed at 6:30 p.m.

Motion was made by Trustee Fitch to authorize the Deputy Mayor to sign the Franchise Agreement with Delhi Telephone Company.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Samudrala mentioned to everyone that Small Business Saturday is November 25, 2017, sponsored by Delhi Chamber.

Trustee Maney mentioned to the board that the Town will be hiring a mechanic FT and the village would be able to utilize.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:42 p.m.


Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 11/01/2017

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday November 1, 2017 at 12:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Sridhar “Sam” Samudrala,                                                

                                       

The meeting started at 12:08 p.m.

Motion was made by Trustee Samudrala to accept the bid from Spratley & Sons for tree trimming and removal throughout the village at a price of $3475.00.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to sign a Stipulation with the County of Delaware regarding the foreclosure of 20 Park Place.  The Village will be taking the lead on the sale of the property.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:12 p.m.

Respectfully submitted,


Michele C. Griffin
Clerk-Treasurer

Board of Trustee Minutes 10/16/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 16, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:   Mayor:  Richard Maxey 

Trustees: Jeremy Fitch, Sridhar “Sam” Samudrala, Robin Hultenius,
Christopher Maney

                                   

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Mayor announced trick-or-treating will be observed on Halloween day, October 31, 2017 from 4 p.m. until 9 p.m.

(Trustee Hultenius absent)

Motion was made by Trustee Maney to approve the minutes of September 18, 2-17 regular meeting.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve the minutes of the special meeting of October 2, 2017.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #5 in the amount of $132,503.40.  Motion was seconded by Trustee Maney and passed unanimously.  Motion was made by Trustee Maney to amend the previous motion to include a payment for Michael Brady’s license removal in the amount of $160.00.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Bill Brown was present from Delaware Engineering to discuss the progress of the water system improvement project and the new DPW garage project.

Motion was made by Trustee Samudrala to authorize the mayor to sign easements with NYSEG for the installation of electric facilities within Village property for the new well.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign an Agreement with Delaware Engineering, DPC for professional services associated with the new highway garage in the amount of $12,500.  Motion was seconded by Trustee Fitch and passed uananimously.

Kevin Brown gave a presentation regarding a security system for the Village Hall.

Jason Miller of Delhi Telephone was present regarding the Franchise Agreement between the Village of Delhi and DTC.

Motion was made by Trustee Samudrala to set a public hearing regarding the Franchise Agreement with Delhi Telephone Co. for November 20, 2017 at 6:15 p.m.  Motion was seconded by Trustee Maney and passed unanimously.

(Trustee Hultenius arrived – 6:40 p.m.)

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 9/13/17, the Police Report for September, 2017, the Code Enforcement Officer’s Report for 9/14 – 10/13/17, the Street Department Report for September, 2017 and the Sewer Department Report dated October 13, 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to grant permission to O’Connor Hospital to hold their 19th Annual Holiday Parade on Saturday, December 2, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign a Network Maintenance and Support Agreement with ISD for 50 hours at a cost of $3,825, and directing the Clerk to pay the same.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch at 7:04 p.m. to enter into executive session to discuss contract negotiations.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session.  Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:27 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:28 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

 

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 10/02/2017 Special

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 2, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:   Mayor:  Richard Maxey (absent)

Trustees: Jeremy Fitch, Sridhar “Sam” Samudrala, Robin Hultenius,
Christopher Maney

                                   

The meeting started at 6:00 p.m.

Public hearing was opened at  6:00 p.m. on Resolution No. 7 of 2017 “Authorizing the Submission of an Application to New York State Office of Community Renewal for Fiscal Year 2017, Community Development Block Grant Funding, Department of Economic Development”.

Motion was made by Trustee Hultenius to close public hearing at 6:16 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to pass Resolution No. 7 of 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

WHEREAS, the Office of Community Renewal is accepting applications from eligible communities to compete for funds available through the 2017 Community Development Block Grant Program; and

            WHEREAS, a request for assistance, in the form of a grant, has been received from a local business to aid in their recovery from a fire that has forced their closure; and

WHEREAS, O’Neill’s Shire Pub, Inc. is proposing to undertake a project to install furniture, fixtures and equipment necessary to re-open and operate their restaurant business, such project resulting in the retention of four jobs and the creation of three full-time and 18 part-time jobs within 24 months; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in relation to the application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

            NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes and directs the Mayor of the Village of Delhi to submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Motion was made by Trustee Hultenius to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:18 p.m.

 

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 09/18/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday September 18, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:             Richard Maxey (absent)

Trustees:  Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of August 21, 2017 and the special meeting of September 12, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve Abstract #4 dated September 18, 2017 in the amount of $144,320.07, with the addition of a voucher to RH Lewis in the amount of $379.74.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the Police Report for August, 2017, the Code Enforcement Officer’s Report for 8/17 – 9/14/17, the Water and Street Department Reports for August, 2017, the Sewer Department Report dated September 14, 2017 and the Tennis Report for the 2017 season.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of a new Roots blower for the aeration tanks at the wastewater treatment plant at a cost of $12,432.71 per a quote from USA Bluebook.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve the sealing of the parking lot at the wastewater treatment plan from the gate to the garage in the amount of $2,617.00 per a quote from Webster paving.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for their invoice totaling $7,520.00 related to the water system improvement project, pending reimbursement by EFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

Valerie Nichols of Delhi Telephone Company gave a presentation on their security camera system and monitoring service.

Public hearing on proposed Local Law #5 for Nuisance Law changes was opened at 6:30 pm.

Glenn Nealis was present from Delaware County Local Development Corporation regarding a Small Business Grant Program opportunity that would benefit the Shire Pub through the Office of Community Renewal.

Motion was made by Trustee Fitch to set a public hearing on the CDBG for the Shire Pub for October 2, 2017 at 6:00 and direct the Clerk to publish for said hearing.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing on Nuisance Law changes.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing closed at 6:49 p.m.

Motion was made by Trustee Hultenius to adopt LL #4 “Nuisance Law”.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve a request for $10,000 for a First Time Homebuyer application #D-13.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Richard Sass as a part-time Police Officer at a rate of $19.50 per hour.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to hire Ian Homer as a school crossing guard.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:02 p.m.

Respectfully submitted,


Michele C. Griffin
Clerk-Treasurer

Board of Trustee Minutes 09/13/2017 Special

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday September 12, 2017 at 12:05 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney (by telephone)

Sridhar “Sam” Samudrala

The meeting started at 12:05 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to accept the bid from National Metering Services, Inc. for replacement of approximately 600 water meters throughout the village at their price of $147.00 per meter.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:06 p.m.


Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 08/21/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday August 21, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of July 17, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 dated August 21 in the total amount of $180,876.46 with the addition of a voucher to Allan Alwine in the amount of $120.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion  was made by Trustee Fitch to accept the bingo Inspection Report dated 8/2/17, the Police Report for July, 2017, the Code Enforcement Officers Report for 7/20 – 8/17/17, the Water and Street Departments Report for July, 2017, the Sewer Report for July, 2017 and the 2017 season reports for Little League, Youth Basketball and Summer Volleyball.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to hire Matthew Davis and Jeffrey Tyler as Wastewater Treatment Plant Operator Trainees, pending physicals and drug tests.  Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown was present from Delaware Engineering with an update on the Water System Improvement Project. 

Motion was made by Trustee Hultenius to approve payment to Delaware Engineering for Invoice #1 ($54,529.36) and Invoice #2 ($22,147.78) and to Roemer, Wallens, Gold and Mineaux for $9,550.00 for the Water System Improvement Project.  Monies for these invoices have already been reimbursed by EFC.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Invoice #3 ($18,991.50) and Invoice #4 ($14,240.80) for the Water System Improvement Project, pending reimbursement by EFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

6:30    Public hearing opened on proposed Local Law #3 of 2017 “Adopting a Community Choice Aggregation Program”.

Tara Donadio, of Cornell Cooperative Extension in Hamden, was present to introduce herself and to offer help with any of the Climate Smart Communities programs and grants.

Motion was made by Trustee Samudrala to approve the Energy Efficiency Proposal as part of the NYSEG Energy Saver Program, managed by Lime Energy Services, Co. at the Wastewater Treatment Plant.  The Village’s portion of the cost will be $9,015.38.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing at 6:40 p.m.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to adopt Local Law #3 of 2017 “Adopting a Community Choice Aggregation”, together with Appendix B and Appendix C.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to schedule a public hearing on Nuisance Law revisions for September 18, 2017 at 6:30 p.m..  Motion was seconded by Trustee Hultenius and passed unanimously.

Dan Ayres was present and informed the Board that he will be the new president of the Delhi Beautification Committee.  He raised some issues that he would like to work on with the Village.

There was discussion on a camera security system at the Village Hall.  The board decided to wait for more details on the quotes received.

Motion was made by Trustee Samudrala to accept a bid from R.C. Lacy, Inc. for a 2017 F-450 in the amount of $34,362.00 for the street department.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:21 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 07/17/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday July 17, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the Floor was granted to Tom Philion regarding the safety of the last 1500 feet of Delaware Avenue, and to Isabella DuBois regarding a bill she received for the village­contracted lawn maintenance at her Delaware Avenue property.

Motion was made by Trustee Maney to approve the minutes of the regular meeting of June 19, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to approve Abstract #2 dated July 17, 2017 in the amount of $167,992.07, with the addition of a $180 voucher to Sam Truax.

Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Fitch to accept the Bingo Report for 6/28/17, Police Report for June, 2017, the Code Enforcement Officer's Report for 6/16 - 7/13/17, and the Water, Street and Sewer Department Reports for June, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney determining that the installation of a debris strainer on Steele Brook as Flood Mitigation Solution SB2C will not have a significant impact on the environment and therefore a Negative Declaration is issued for that project. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney in support of moving forward with the project to install a debris strainer on Steele Brook (Flood Mitigation Solution SB2C). Motion was seconded by Trustee Hultenius and passed unanimously.


Bill Brown from Delaware Engineering was present with updates on the water system improvement project and new highway garage project.


Motion was made by Trustee Maney authorizing the Mayor to sign Alpha Geoscience Proposal dated 7/13/17 in the amount of $6,360 for assistance in startup and testing of the new water well. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Maney to do preventative pumping and testing of the existing Delaware Avenue well with Alpha Geoscience and their designated driller.

Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to adopt Resolution #5 of 2017 "Establishing a Capital Reserve Fund to Finance a Type of Capital Improvement or Equipment" for the Wastewater Treatment Plant. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

WHEREAS, the Village of Delhi maintains a Waste Water Treatment Plant ("WWTP") at 1 Depot Street, Delhi, New York, which became operational on [DATE]; and

WHEREAS, the Village maintains certain Reserve Funds to provide a mechanism for legally saving money to finance allowable requirements of or for the WWTP and

to also provide a degree of financial stability for the Village by reducing reliance on indebtedness to finance certain projects and acquisitions for the WWTP; and


WHEREAS, the Board of Trustees of the Village desires to establish a Capital Reserve Fund as set forth herein for the benefit of the WWTP.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the members of the Board of Trustees of the Village of Delhi, New York as follows:

1. Pursuant to Section 6-c of the General Municipal Law of the Consolidated Laws of the State of New York, as amended (the "Law"), there is hereby established a capital reserve fund to be known as the "Waste Water Treatment Plant ('WWTP') Reserve Fund" (hereinafter the "Reserve Fund"). The purpose of this Reserve Fund is to accumulate moneys to finance the costs of a type of capital improvement. The type of capital improvement to be financed from the Reserve Fund is the potential construction or reconstruction of the WWTP plant and/or the potential reconstruction or acquisition of WWTP plant equipment.
2. The Village Treasurer, as the Chief Fiscal Officer, is hereby directed to deposit and secure moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The Board of Trustees of the Village, or the Village Treasurer as delegated by the Board of Trustees, may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Village. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund.
3. The Village Treasurer shall account for the Reserve Fund in a manner which maintains the separate identity of the Reserve Fund and shows the date and amount of each sum paid into the fund, interest earned by the fund, capital gains or losses resulting from the sale of investments of the fund, the amount and date of each withdrawal from the fund and the total assets of the fund, showing cash balance and a schedule of investments, and shall, at the end of each fiscal year, render to the Board of Trustees a detailed report of the operation and condition of the Reserve Fund.
4. Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purposes for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of the Board of Trustees and such additional actions or proceedings as may be required by Section 6 of the General Municipal Law or any other law.
5. This resolution shall be published in full in the designated official newspapers of the Village for such purpose together with a notice of the Village Clerk.
6. This resolution shall take effect immediately.

Motion was made by Trustee Fitch to schedule a public hearing on Proposed Local Law # of 2017 "Adopting a Community Choice Aggregation Program" for August 21, 2017 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to reject all bids for the water meter replacement project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to purchase radar signs totaling $10,355. $5,000 of the cost will come from the Timber CD and the rest will come from the general fund balance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:38 p.m.

Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/19/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday June 19, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of May 15, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 19, 2017 in the amount of $147,379.47, with the addition of a $180 voucher to Sam Truax.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #1 dated June 19, 2017 in the amount of $78,500.10, with the addition of a $270 voucher and a $150 voucher to Sam Truax.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for May, 2017, the Code Enforcement Officer’s Report for 5/18 – 6/15/17, the Water, Street and Sewer Department Reports for May, 2017, and the Treasurer’s Report for May, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to purchase water meters in the amount of $75,000 from the 2016-2017 budget, and to pay Sewer Specialties for I&I work from the I&I reserve.  Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water system improvement project.  NYSEFC documents have been signed for the $911,835 loan.

Motion was made by Trustee Samudrala to move forward with the well development and line extension water project.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the proposal by Haas Landscape Architects for P-2 Stormwater Improvements for the Delhi Riverwalk & Park in the amount of $22,050.00, pending CWC grant approval.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve request from Delaware County Historical Association to use the Village’s two reproduction flags of the 144th regiment for its reenactment June 24 and 25.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney that all Consent Order Fees collected from the industries as a result of violations at the wastewater treatment plant will be deposited into a WWTP reserve for upgrades to the treatment plant.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Letter of Engagement with EFPR Group for the audit of the 2016-2017 financials in the amount of $15,500.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Agreement with SUNY Delhi for swim lessons for the 2017 summer season in the amount of $55 per swimmer.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Deanna Maney as Little League Director, Eileen Kline as Tennis Director and jerry Cheshire as basketball director for the 2017 summer recreation season.

Motion was made by Trustee Samudrala directing Mayor Maxey to sign the Teamsters’ Contract for 6/1/2017 – 5/31/2020.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of bullet-proof vests by the police department, who has received a $4,780 matching grant from the Vest Partnership Grant.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Chief to pursue the purchase of a police car, not to exceed $42,000.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to move forward with three electronic speed zone signs, pursuant to approval by NYSDOT.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made to pass Resolution #4 of 2017, adopting the NYS Solar Permit Process from NY-Sun Solar Powering NY.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

            WHEREAS, the Village of Delhi has recognized the importance of renewable sources of energy for the benefit of all its citizens and for various applications in the community; and

            WHEREAS, in 2013, the NY-Sun Initiative, a public-private partnership fostered by the State of New York, in an effort to drive the growth of the use of affordable solar power and solar technology for State residents has been established; and

            WHEREAS, the New York State Energy Research and Development Authority (NYSERDA) is offering financial incentives and assistance to municipalities who demonstrate a willingness to adopt a user friendly and streamlined process for the installation of solar energy equipment to particular parcels in those municipalities; and

            WHEREAS, participation in the NYSERDA program requires the adoption of the New York State Unified Solar Permit Process; and

            WHEREAS, the Village of Delhi Code Enforcement Officer has advised the Village Board that the proposed New York State Unified Solar Permit Process is consistent and compatible with the Village’s Zoning Code and other permitting practices; and

            WHEREAS, the Village of Delhi desires to participate in the support of the use of solar energy as a renewable energy source in the Town; and

            WHEREAS, the adoption of a standardized residential/small business solar permit process for the Village is a Type II action under State Environmental Quality Review (SEQR),

            NOW, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Delhi hereby adopts the New York State Unified Solar Permit Process from NY-Sun Solar Powering New York, as more fully set forth Schedule “A” (on file in the Village Clerk’s Office); and it is further

            RESOLVED, that the Village of Delhi establishes a non-refundable permit fee for such permits in the amount of         Dollars ($     ) per permit.

Motion was made by Trustee Maney to advertise for bids for a new street truck with box and plow assembly.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney that the Village pay for a Port-a-John at the legion fields out of the Joint Activities fund at a cost of $150 per month, to be put near the old bathrooms.  Motion was seconded by Trustee Hultenius and passed unanimously.

The Village Clerk reported:

            Tax foreclosures have been filed for the following properties:

                        Andrew Street, LLC (Hamilton Trailer Park)        Main Street

                        Babcock, Richard and Janet                                 20 Park Place

                        Gaidemak, Melinda                                                 12 Franklin Street

           

            Tax foreclosure process will begin on the following properties:

                        Casey, Thomas                                119 Delaware Avenue

                        Hert, Elke                                           24 Elm Street

                        Pilgrim, Gerald O.                             25 Main Street

                        Pinnacle Ventures Group, LLC     149 Main Street

Motion was made by Trustee Fitch at 7:30 p.m. to enter into executive session to discuss the employment history of a particular person.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:06 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.


Meeting adjourned at 8:07 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 05/15/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday May 15, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

                                       

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of April 17, 2017 and the special meeting of April 27, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #12 dated May 15, 2017 in the amount of $106,683.06, with the addition of a $100 voucher to Richard Kelly and a $500 voucher to Victor Ivanow, and the deletion of the $949.95 voucher to USA Bluebook.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Reports for 4/19/17 and 5/3/17, the Police Report for April, 2017, the Code Enforcement Officer’s Report for 4/13 – 5/11/17, the Water and Street Department Reports for April, 2017, the Sewer Report dated May 12, 2017 and Treasurer’s Reports for March and April, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch authorizing the Chief of Police to order a replacement computer for the older Dodge Charger at a cost of approximately $7,540.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius directing the Mayor to sign contract with Catskill Watershed Corporation for a grant for River Walk Phase 2 – Stormwater Retrofit Program in the amount of $247,682.00 (covers village parking lot).  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign contract with Catskill Watershed Corporation for a grant for River Walk Phase 2 – Future Stormwater Controls Program in the amount of $156,141.00 (covers new paved path).  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign Annual Software Support Contract with Williamson Law Book for the water/sewer billing software for the period 5/1/17 – 4/30/18 in the amount of $926.00 (to be split evenly between the water and sewer funds) and directing the Clerk to remit payment.  Motion was seconded by Trustee Hultenius and passed unanimously.

Proposed Resolution #4 of 2017 “Adopting the New York State Unified Solar Permit Process from NY-Sun Solar Power New York” was tabled until the Village receives the “Schedule A” which is referenced in the Resolution.

Motion was made by Trustee Fitch to approve request by the Fair on the Square Committee for every Friday in July to: use the bandstand with electricity from 4 p.m. til 10 p.m., close Church Street from 4 p.m. til 10 p.m., close Court Street from 5:15 p.m til 10 p.m., store the tables, chairs and benches at the Village Hall garage, and use the village buntings for the bandstand. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to continue the internship at the Wastewater Treatment Plant through the Office of Employment and Training.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to get in touch with the Office of Employment and Training for a summer parks intern.  The intern will report to the Mayor.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch approving the purchase of equipment to start up a new softball program (appx. $750).  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

 

Meeting adjourned at 7:41 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 04/27/2017

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday April 27, 2017 at 12:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samudrala

By conference call:  Trustee Christopher Maney   

                                         

The meeting started at 12:05 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve Resolution #3, recommending that the new Delaware County DPW building stay in the Village of Delhi.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

WHEREAS Delaware County public works department is in dire need of a new public works building;

WHEREAS the Village of Delhi supports the need for a new structure at its current location;

WHEREAS the NYSDEC has recommended that the new structure be relocated up on Main Street by having some of the foot print out of the flood plain;

WHEREAS FEMA has allowed such critical structures providing that the structure is at least two foot above free board;

WHEREAS four of the five land parcels on Main Street are currently owned by Delaware County;

WHEREAS the Delhi Flood Commission presentation states that by completing two mitigation projects the West Branch of the Delaware River will reduce the back flow up stream on Page Ave;

WHEREAS  the Village of Delhi currently provides municipal water and sewer to the facility and would continue so doing.

WHEREAS staying at the current location mitigates relocating the salt shed and two current bridge buildings.

WHEREAS Delaware County, with a declining population and tax base, is in need of multiple new structures in the near future.

WHEREAS Delaware County having less developable land available year after year due to land purchases and easement programs.

THEREFORE having stated the above facts; the Delhi Village Board strongly recommends to the Delaware County Board of Supervisors that the new Public Works structure remain in the Village of Delhi, saving money for the tax payers of Delaware County the additional expense for buying additional land and removing a large parcel off the tax rolls.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 12:16 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 04/17/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday April 17, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samudrala

Absent:          Trustee Christopher Maney   

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Dave Ligeikis, who commended the street department on a job well done throughout the village. Privilege of the floor was also granted to Peg Baldwin who had concerns about the upkeep of the sidewalks on Main Street.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of March 20, 2017 and the Organizational Meeting of April 3, 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #11 dated April 17, 2017 in the total amount of $100,212.95.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for March, 2017, the Code Enforcement Officer’s Report for 3/16/17 – 7/13/17, the Water and Street Department Reports for March, 2017, the Sewer Department Report dated 4/14/17 and the Treasurer’s Report for January and February, 2017.

Bill Brown of Delaware Engineering was present regarding financing of the water project.  He reported that for the $2,279,588 project, we have received a grant of $1,367,763 from NYSEFC, and financing for the remainder.  We have also been awarded grant funding from NYSDOH and DASNY. 

Motion was made by Trustee Samudrala authorizing the Mayor to sign transmittal to NYSEFC approving the Exhibit C – Estimated Project Cost for Village’s Water Project (DWSRF #18215).  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to sign the agreement with the Village attorney, Roermer, Wallens, Gold & Mineaux, LLP to serve as local and bond counsel for the Village’s Water Project (DWSRF #18215).  Motion was seconded by Trustee Hultenius and passed unanimously.

Kristina Zill was present to give an update about the Solar Permit and Benchmarking.  Mayor Maxey said he would discuss the Solar Permit further with the board and get back to her at next month’s meeting.

Danielle McMullen was present from MEGA (Municipal Electric and Gas Alliance) to give information about CCA, a Residential Bulk Electricity Purchasing Program.

Motion was made by Trustee Hultenius to approve salary raises for the Clerk’s Office (3%), the Code Enforcement Officer (3%), the Police Chief (4%), Part-time Police Officers ($.50) and Crossing Guards ($.50).  Motion was seconded by Trustee Fitch and passed unanimously.

The Mayor’s Task Force will be meeting Friday, April 21st at 8:30.

There will be a Repair Café at Brussell’s (corner of Main and Division Streets) on May 13th from 10 a.m til 2 p.m.  There will be appliance and computer repair, a seamstress and furniture repair.

Motion was made by Trustee Samudrala to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:08 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 04/03/2017

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 3, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:         Mayor:                        Richard Maxey

                     Trustees:                   Jeremy Fitch, Chris Maney,                                                   

                                                      Robin Hultenius, Sam Samudrala

It was verified that Mayor Maxey and Trustees Hultenius and Samudrala signed their oaths of office.

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Hultenius to make the following appointments, the motion was seconded by Trustee Fitch and passed unanimously:

            Deputy Mayor:                      Christopher Maney, with term ending April 2018

            Clerk/Treasurer:                   Michele Griffin, with term ending April 2018

            Village Attorney:                   Roemer, Wallens, Gold & Mineaux, LLP

            Code Enforcement Officer:            Thomas Little

            Health Officer:                      Regina Krzyston

           

Motion was made by Trustee Maney, seconded by Trustee Samudrala and passed unanimously to approve the following:

            Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 p.m. in the Village Hall Board Room. 

            Designating the Walton Reporter as the official newspaper for the Village of Delhi. 

            Designating the Delaware National Bank of Delhi as the official depository for the Village of Delhi. 

            Authorizing the Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts. 

           

            Designating Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor. 

            Authorizing Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account. 

            Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed. 

            Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring month bills as needed. 

            Directing the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2018-2019 Organizational Meeting of the Village Board. 

Motion was made by Trustee Maney to accept the following assignments to Boards and Board  Committees.  Motion was seconded by Trustee Fitch and passed unanimously. 

            DPW Committee:                                                     Trustees Samudrala, Fitch

            Police Committee:                                                    Trustees Fitch, Hultenius

            Joint Services Committee:                                      Trustees Hultenius, Maney

            Codes, Buildings & Planning Committee:          Trustees Maney, Samudrala

            Finance Committee:                                                            Mayor Maxey, Deputy Mayor Maney

            Planning Board:                   Regina Krzyston (term expiring 2024)

            Zoning Board of Appeals:  Joan Bedient (term expiring 2022)

Motion was made by Trustee Hultenius to adopt Resolution No. 2  of 2017 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”.  Motion was seconded by Trustee Maney and passed unanimously.  Resolution reads as follows:                

            WHEREAS the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

            WHEREAS it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

            NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entity for the years 2015-2016 &2016-2017.  Each parcel to be treated individually.

            The properties affected are:          

Casey, Thomas W.                          119 Delaware Ave   Tax Map #149.20-1-7          $2,627.11

Pilgrim, Gerald O.                             25 Main Street          Tax Map #171.10-6-29        $4,217.63

Pinnacle Ventures Group , LLC    149 Main Street        Tax Map #171.7-9-30          $3,338.83

Motion was made by Trustee Fitch to open Public hearing on proposed 2017-2018 Village Budget.  Motion was seconded by Trustee Maney and passed unanimously.  Public hearing was opened at 6:30 p.m.

Motion was made by Trustee Maney to close the Public Hearing on the proposed budget.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing closed at 6:50 p.m.

Motion was made by Trustee Fitch to adopt the proposed 2017-2018 Village Budget.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to move forward with the bidding process for installation of new Neptune water meters throughout the Village.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:52 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/20/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday March 20, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:    Mayor: Richard Maxey

Trustees: Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samudrala, Chris Maney

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David W. Truscott and grandson Colin, in request that the Village constructs a sidewalk at 180 Main Street to the corner of Orchard Street.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting  on February 27, 2017 along with March 6, 2017 budget meeting. Seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve Abstract # 10 dated March 20, 2017 in the amount of $ 66,888.02, plus an additional voucher of $ 55.00 to Amber Phraner for Medical Co-pays. And deletion of voucher # 8 for Holland Company in the amount of $4,346.10 as Villages invoice. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for February, 2017 the Code Enforcement Officer’s Report for 02/24-03/16/2017, the DPW Superintendent’s Report dated March 17, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Further discussion by the Mayor to sign the Aeration Works proposal #2017-023 for $62,850.00 to replace all the diffuser heads in the aeration basins, has put on hold waiting further information by WWTP Supervisor.

Motion was made by Trustee Samudrala to authorize Mayor Maxey to sign the Planned Maintenance Agreement with Cummins Sales and Service for the generators at the water and sewer plants, and directing the Clerk to pay the ($1,182.82 and $1,282.57 respectively). Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion to Mr. Neroni’s e-mail dated March 10, 2017; the board had no objections to reducing the water bill to the amount of $2,356.90 as per our policy.   The original amount due to a pipe bursting was $4,178.00, giving him a reduction of the water rate, sewer reduction in rate and consumption and no adjustment to cap charges.

Motion was made by Trustee Hulternius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 6:35 p.m.


Respectfully submitted,

Amber Phraner

Assistant Clerk

Board of Trustee Minutes 03/06/2017

A budget workshop meeting of the Board of Trustees of the Village of Delhi was held on Monday March 6, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:     Present: Christopher Maney, Jeremy Fitch, Robin Hultenius

Absent:          Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

The Preliminary budget was reviewed.  There was a remark that the Volleyball Expenses should be broken out as a separate line in the Joint Activities portion of the budget.

Motion was made by Trustee Maney to accept the preliminary budget with the above referenced change.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to increase the Water Fund Capital Charge by $.25 per unit.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to permanently appoint David Hornbeck to Senior Wastewater Treatment Plant Operator effective 3/6/17.  Motion was seconded by Trustee Hultenius and passed unanimously. 

Motion was made by Trustee Maney to accept the Financial Statements as prepared by EFPR Group for fiscal year ending 5/31/16 with correction on page 5 from the word inflow, that appears three (3) times as the bottom of page 5 should be corrected to “outflows” and verify that the figure of $3,318,254, which appears 3 paragraphs from the bottom of page 7, includes the Water System money.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:42 p.m.


Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 02/06/2017

A special meeting and budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 6, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius

                            Absent:  Christopher Maney, Sridhar “Sam” Samudrala     

                                         

The meeting started at 6:05 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the Memorandum of Understanding between the Village of Delhi and the SUNY Delhi University Police for shared services, and directed the Mayor and the Chief of Police to sign said MOU.  Motion was seconded by Trustee Hultenius and passed unanimously.

The 2017-2018 rough budget was reviewed.  The Board agreed to move forward with the rough budget, as is, to the preliminary budget.  The rough budget contains a 1.15% tax increase, as allowed by the NYS Tax Cap Law.

6:15 p.m.        Motion was made by Trustee Fitch to open the public hearing on proposed Local Law #1 of 2017 “Amending the Code of the Village of Delhi Vehicle and Traffic Law”. 

*no public comment*

Motion was made by Trustee Hultenius to close public hearing at 6:26 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 of 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 6:28p.m.

 

Respectfully submitted,

Richard Maxey

Mayor

Board of Trustee Minutes 01/23/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday January 23, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

                    Sridhar “Sam” Samudrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of December 12, 2016 and budget meetings of January 9 and 18, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated January 23, 2016 in the total amount of $235,219.47.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to accept the Bingo Inspection Report for 12/21/16, the HUD Report for 2016, the Police Reports for November and December, 2016, the Code Enforcement Officer’s Report for 12/9/16 – 1/20/17, the Street and Water Departments Report for December, 2016, the Treasurer’s Report for December, 2016 and the Sewer Department Report dated 1/20/17.  Motion was seconded by Trustee Maney and passed unanimously.

Kristina Zill, from Transition Catskills was present with an update on the progress of her Greenhouse Gas Inventory for the Climate Smart Communities program.  She will be forwarding more information to the Board.

Bill Brown was present with an update on the proposed water project and the proposed street garage project.

Motion was made by Trustee Samudrala directing the Mayor to sign the Annual Software Support Contracts with Williamson Law Book Company for the Village’s Payroll Software and Accounting Software at $814.00 each, and directing the Clerk to remit payment for each contract.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor Maxey will be requesting that NYSEG install a street light across from 91 Delaware Avenue, by moving an unnecessary light from elsewhere in the village.

Motion was made by Trustee Samudrala to allow the Delhi Chamber of Commerce to close Main Street for its 7th annual St. Patrick’s Day Parade on March 18, 2017, to allow them to be covered under the Village’s insurance for NYSDOT’s permit purposes, and to allow them to utilize the Village Police Department for traffic control purposes.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign an Agreement and Fee Proposal with Haas Landscape Architects for the Delaware Recreation River Park & Walk – Phase 2, pending receiving grants to cover all costs.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Maney will be contacting American Fireworks about putting on a show on Friday, July 7th, with a rain date of July 14th.

Motion was made by Trustee Fitch to add David Kopecek to the ZBA with his term expiring in 2018.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.


Meeting adjourned at 6:55 p.m.


Respectfully submitted,

Michele Griffin

Village Clerk

Board of Trustee Minutes 01/18/2017

A budget workshop meeting of the Board of Trustees of the Village of Delhi was held on Monday January 18, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samudrala

                            Absent:  Christopher Maney

                            Also Present:   David Hornbeck, WWTP

                            John Moffett and Stacey Eggers, Delaware Engineering

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Reviewed proposed Code Enforcement budget.  No changes other than salary increase were noted.

Reviewed proposed Water Department budget.  It was agreed that any surplus in the budget would be moved to the water equipment reserve – a new truck will be needed in 2018.

Motion was made by Trustee Fitch to allow the Water Department to purchase additional controls for two well pump motors at a cost of $2,700.  Motion was seconded by Trustee Hultenius and passed unanimously.

Reviewed proposed Sewer Budget with Delaware Engineering.  Overall there is a decrease in the budget, the surplus of which will be used to make upgrades to the plant.

Reviewed proposed Street Budget.  There will be a surplus amount in the Miscellaneous Special Projects line, which will be put into the roadwork reserve for roadwork scheduled to occur in the next couple of years.  The 2008 550 Ford truck will need to be replaced in 2018, so we should consider putting money into the street vehicle reserve.

Motion was made by Trustee Samudrala to approve resolution to schedule a public hearing on Vehicle and Traffic law Section 276-22 regarding speed zones and parking for February 6, 2017 at 6:15 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.  Resolution reads as follows:

             WHEREAS, the Village Board of the Village of Delhi, New York (the “Village”) deems it advisable to make certain amendments and additions to the Chapter 276 of the Village Code (“Vehicle and Traffic Law”);

            WHEREAS, the Village Board deems it necessary to revise § 276-22(E) of the Vehicle and Traffic Law regarding the 83 Main Street parking lot and increasing the maximum fine for violations of the parking restrictions therein;

           

 

            WHEREAS, the Village Board deems it necessary to revise § 276-24 regarding the diagonal parking on Court Street, and § 276-26 regarding shopping centers and private parking areas, and § 276-42 regarding the no parking zones at 60 Main Street and 69 Main Street, to remove outdated references to specific commercial locations;

            WHEREAS, the Village Board deems it necessary to revise § 276-28 regarding handicap parking on Gallant Avenue to add an additional handicap parking space;

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by repealing the 40 m.p.h. speed limit on a portion of Kingston Street (from Sheldon Road to the Village line), and by adding a 15 m.p.h. school speed zone on a portion of Kingston Street (from Delaware Avenue South to the O’Connor Hospital northern entrance);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by adding a 25 m.p.h. speed zone on a portion of Delaware Avenue (from Kingston Street to the Village line);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by repealing the 35 m.p.h. speed zone on a portion of Main Street (from Elm Street south to the Village line);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by adding a 25 m.p.h. speed zone on Sheldon Drive, and by adding a 15 m.p.h. school speed zone on Sheldon Drive;

            WHEREAS, the Village Board deems it necessary to revise § 276-41 regarding truck exclusions and weight limits by adding a truck exclusion on a portion of Orchard Street (except for local deliveries), increasing the truck weight limit for the Elm Street Bridge, and reducing the truck weight limit for the Woolerton Street Bridge;

            WHEREAS, the Village Board deems it necessary to revise § 276-42 regarding no parking zones by adding a no parking zone at the following locations: on Bell Hill Road (entire roadway), Delview Extension from Meredith Street to Delview Terrace, the south side of Division Street at 6 Division Street, Phoebe Lane from Delview Extension to Delaware County Correctional Facility, Prospect Street from 2 Prospect Street to and including 26 Prospect Street, and Woolerton Street from the Woolerton Street Bridge for 100 feet toward Clinton Street;

            WHEREAS, the Village Board deems in necessary to revise § 276-42 regarding no parking zones by extending the no parking zone on Franklin Street from Main Street to the Village line;

            WHEREAS, the Village Board deems it necessary to revise § 276-42 regarding no parking zones by revising the no parking zone on the east side of Main Street opposite Church Street;

            WHEREAS, the Village Board deems it necessary to revise § 276-45 regarding no parking zones during certain hours by repealing the parking restriction at 24 Elm Street on the northwest side during certain times;

            WHEREAS, the Village Board deems it necessary to revise § 276-46 regarding limited time parking by adding a 2 hour parking limit for the west side of Main Street from Franklin Street to Meredith Street (except from Court Street to Church Street) Monday through Friday from 6:00 a.m. to 6:00 p.m.;

            WHEREAS, the Village Board deems it necessary to amend § 276-46 regarding limited time parking by repealing the 2 hour parking restriction on the northwest side of Page Avenue;

            WHEREAS, the Village Board deems it necessary to amend § 276-46 regarding limited time parking by altering the 2 hour parking restriction on Main Street from Franklin Street to Bridge street to apply only to the east side of Main Street;

            NOW, THEREFORE, BE IT RESOLVED, that said Village Board shall meet at the Village Hall, 9 Court Street, Delhi, NY 13753 on February 6, 2017, at 6:15 P.M. to hear all persons interested in the manner of the adoption of the local law, and be it

            FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish notice of said hearing in the official newspaper of the Village, and to post copies of such notice in the manner provided by law.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 7:40 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/09/2017

A budget workshop meeting of the Board of Trustees of the Village of Delhi was held on Monday January 9, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius

                            Absent:  Christopher Maney, Sridhar “Sam” Samudrala     
                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Proposed budgets were reviewed for the Police Department, Clerk and Treasurer Departments and the Mayor and Board of Trustees.

Motion was made by Trustee Fitch directing the Mayor to sign “First Amendment to the Community Choice Aggregation Administration Agreement between Municipal Electric and Gas Alliance (“MEGA) and Village of Delhi (“Municipality”).  Motion was seconded by Trustee Hultenius and passed unanimously with Mayor Maxey and Trustees Fitch and Hultenius voting yes.\

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Richard Maxey

Mayor

Board of Trustee Minutes 12/12/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday December 12, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:   Jeremy Fitch, Christopher Maney, Robin Hultenius,

                                     Sridhar “Sam” Samurdrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of November 21, 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 12, 2016 in the total amount of $103,382.65.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Code Enforcement Officer’s Report for 11/17 – 12/9/16, the Street and Water Department Reports for November, 2016, the Sewer Department Report dated December 9, 2016 and the Treasurer’s Report for November, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give a review of where we are at with the water system improvement project, and applications for funding.

Motion was made by Trustee Samudrala to authorize the Mayor to sign an agreement authorizing Delaware Engineering D.P.C. to provide professional services for the Village’s NYSEFC funded water project for a not to exceed cost of $297,500, pending finance closing with NYSEFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

Tyson Robb of Delaware County Planning Department was present to give an update on the River Walk and Park project.  Motion was made by Trustee Maney to approve Resolution #10 of 2016 “Support of the Delhi Recreational River Walk and Resolution to enter into contract with State agencies for financial support of the project”.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve tree stump grinding by the Spratley brothers at a cost of $1,500 for 6 stumps.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve removal of a tree at 18 Clinton Street, down to the point where NYSEG has a guide wire attached.  Steven Spratley will do the removal at a cost of $700.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius ot appoint Mable Adams and Ruth Vredenburgh as election inspectors for the March 21, 2017 Village Elections.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve the lease of a new copier for the Clerk’s office at a price of $145.64 per month and directing the Mayor to sign contract with Marlin Leasing Corporation for said lease and with Office Equipment Source for service contract, which is based on usage.  Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Hultenius and Samudrala voting yes and Trustee Fitch voting no.

Motion was made by Trustee Maney to add the following vouchers to the abstract:  Reimbursement to Amber Phraner in the amount of $61.28, reimbursement to Christopher Hills for $62.00 and to Morrisville State College for $975.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign the Town Planning Advisory Service Contract and to direct the Clerk to remit $3,500 with said contract.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve proposed Budget Schedule for upcoming budget workshops for the 2017-2018 budget.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to move forward with contacting the Office of Employment and Training about having a paid intern at the Wastewater Treatment Plant.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve the Teamsters Contract for contract period 6/1/17 – 5/31/20, and to authorize the Mayor to sign the agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk

Board of Trustee Minutes 11/21/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday November 21, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                                   Sridhar “Sam” Samurdrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor- there were no residents present.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 17, 2016 as well as the minutes of the special meeting of November 10, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #6 dated November 21, 2016 with a total claim of $ 258,140.08. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to pay Dave and Lucy Kelly for their sidewalk @ 223 Main Street based on the cost the Village would have incurred to do the work with our employees as verified by our employee, Mike Brown.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for October 26, 2016, Police Report for October, 2016, HUD Report for October 2016, the Code Enforcement Officer’s Report for 10/13-11/17/16, the Street and Water Department Reports for October, 2016, the Sewer Department Report dated November 18, 2016, the Treasurer’s Report for September and October 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

The Board continued review and discussion of local law changes for street signs; it has not been made a motion for a public hearing due to further review of the current draft by the Village attorney.

Motion was made by Trustee Samudrala to approve the bid by Spratley & Sons Tree Service for removal and trimming of village trees at bid of $6,025. Motion was seconded by Trustee Maney and passed unanimously.

Trustee Samudrala discussed the Climate Change Tax Force and board members had minutes from the meeting of 11/17/16.

Motion was made by Trustee Maney to authorize the Mayor to sign the W-9 form correcting the Tax ID number from the Village, #15-6001297 to the Fire Dept, #90-0477652 regarding their IBM stock.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to pay Seth Finch $450 fee for the wagon rides at the Santa on the Square event on December 10, 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:56 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk

Board of Trustee Minutes 11/10/2016

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, November 10, 2016 at 12:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:     Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samurdrala                                   

                    Christopher Maney - absent

                                         

The meeting started at 12:05 p.m.

Police Chief Michael Mills was present to report that the K-9 Vehicle has been totaled out by our insurance company after hitting a deer.  It has been confirmed with the insurance company that the Village will receive replacement value for the car, up to the insured amount of $27,000.  That money, combined with monies already in reserve for a police vehicle, will cover the cost of a proposed new vehicle, a 2016 Dodge Charger. 

The new Charger will be unmarked, with lights, and will come at a cost of $37,652 which includes the lighting package, siren, interior partition, wiring harnesses and rifle mount, along with other options.  The Charger will replace the Chevy Impala, which is going to be converted into the new K-9 car, since all of the equipment from the old K-9 car fits the Impala currently in service as a patrol car.

Motion was made by Trustee Samudrala to move forward with the purchase of the 2016 Dodge Charger from Robert Green Auto at a cost of $37,652.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:15 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/17/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday October 17, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:            Richard Maxey

Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                Sridhar “Sam” Samudrala

Pledge of Allegiance

Privilege of the floor (3 – 5 minutes)- Comments by the public of a concern or item on the agenda.  A Board response is not required.

                       

Approve Minutes:   Regular meeting of September 19, 2016

Approve Abstract #5 dated October 17, 2016

Accept the following Reports:

            1.         Police Report for September, 2016

            2.         Code Enforcement Officer’s Report for 9/15 – 10/13/16

            3.         Street and Water Department Reports for September, 2016

            4.         Sewer Department Report dated October 11, 2016

            5.         Treasurer’s Report for August, 2016

           

Discussion:  Resolution to submit application to NSDOH Drinking Water Fluoridation Program

Discussion:  Local law changes for street signs

Motion to accept the proposal from Lime Energy Services for outdoor lighting.

Motion to appoint David Curley to the Village of Delhi Planning Board, with his term effective November 1, 2016 to November 1, 2023.

Motion to approve request by O’Connor Hospital to hold their annual holiday parade on Saturday, December 3, 2016. (O’Connor will apply for DOT parade permit)

Police Committee (Fitch, Maney)

                       

DPW Committee (Samudrala, Fitch)

           

Joint Services, Recreation Committee  (Maney, Hultenius)

                                               

Codes, Building & Planning Committee (Hultenius, Samudrala)

Finance Committee (Maxey, Maney)

Village Clerk’s Report:

Mayor’s Report:    

            Halloween will be observed on October 31, 2016 from 4 p.m until 9 p.m.           

Correspondence:           

                       

Announcements:

Additional business:

Motion to adjourn:

Board of Trustee Minutes 09/19/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday September 19, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:            Richard Maxey

Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 15, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 dated September 19, 2016 with the addition of a voucher for Al Alwine in the amount of $120.00.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for 8/24/16, the Police Report for August, 2016, the Code Enforcement Officer’s Report for 8/11 – 9/15/16, the Street and water Department Reports for August, 2016, the Sewer Department Report dated September 16, 2016, the Treasurer’s Report for July, 2016 and the Summer Volleyball Report for 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to move forward with the CCA Program and sign the administration agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the role of “fiscal sponsor” for the Summer Strings Program.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to participate in the Climate Smart Community Program and to adopt a resolution entitled “Climate smart community Pledge”.  Motion was seconded by Trustee Samudrala and passed unanimously.  It was also agreed that Kristina Zill (Transitions Catskills) would act as the coordinator and that the Village Board would be the designated “Green Team”.

Motion was made by Trustee Maney authorizing the Clerk to sign agreement for the WEX Fleet Card Program.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch to appoint Joan Bedient to the Zoning Board of Appeals, term to be effective until 2017.  Motion was seconded by Trustee Hultenius and motion passed with Trustees Fitch, Hultenius and Samudrala voting yes and Trustee Maney abstaining.

Motion was made by Trustee Samudrala to establish a “DEU” (Drug Enforcement Unit) account for the police department, and to transfer $500 from the general fund balance into the DEU account.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to keep our current broker, Kaatirondack Benefit Planning Inc., as the Broker of Record for the Village of Delhi’s health insurance.  Motion was seconded by Trustee Samudrala and passed unanimously.

Mayor announced that Halloween will be observed October 31, 2016 from 4 p.m until 9 p.m.

Motion was made by Trustee Samudrala to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:30 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 08/15/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday August 15, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch, Robin Hultenius, Sam Samudrala
(Christopher Maney absent)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve the minutes from the regular meeting of July 18, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #3 dated August 15, 2016 in the amount of $159,585.65, plus two additional vouchers, one to Sam Truax for mowing in the amount of $450.00, and one to Allan Alwine for skunk removal in the amount of $210.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the Bingo Inspection Report for July 20, 2016, the Police Report for July, 2016, the Code Enforcement Officer’s Report for 7/14 – 8/11/16, the Street and Water Department Reports for July, 2016, the Sewer Department Report dated August 12, 2016, the Treasurer’s Report for June, 2016, the 2016 Little League Report, the 2016 Summer Basketball Report, the 2016 Summer Tennis Report and the Guidelines for Summer Recreation Programs.  Motion was seconded by Trustee Samudrala and passed unanimously.

Kristina Zill of Transition Catskills gave a presentation regarding Climate Smart Communities Program, which is a joint initiative of the Departments of Environmental Conservation, Health, Transportation and Department of State, NYSERDA and the Public Service Commission.  Participation in the CSC program can help improve eligibility for grants.

Motion was made by Trustee Samudrala to approve Resolution #9 of 2016 regarding the sale of village owned property on Delview Terrace.  Motion was seconded by Trustee Fitch and passed with Mayor Maxey, Trustee Fitch, Trustee Hultenius and Trustee Samudrala voting yes.  (Trustee Maney was absent)  Resolution reads as follows:

            WHEREAS the Village of Delhi (the “Village”) owns real property identified on the Tax Map as Section 149.19, Block 4, Lot 15 (the “Lot”);

WHEREAS the Lot no longer serves a Village purpose;

WHEREAS the Code Enforcement Officer of the Village has determined the Lot has little buildable space due to existing easements on the Lot and size and setback requirements established under Village Law; 

WHEREAS the Chairman Assessor of the Town of Delhi has opined the market value of the Lot is $500.00;

            WHEREAS it appears to be in the best interest of Village to sell the Lot;

            WHEREAS due to the limited use of the Lot, it is presumed the only parties that would receive value from the Lot are adjoining landowners; and

            WHEREAS pursuant to Village Law, Section 1-102, resolutions authorizing the sale of Village real property are subject to permissive referendum.

            NOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees will hereby enter into a private negotiated sale with adjoining landowners of the Lot; be it further

            RESOLVED that the sale price shall be set at a price no less than $500.00; be it still further

            RESOLVED that all costs in purchasing the Lot shall be borne by the purchaser at no cost to the Village; and be it still further

            RESOLVED that the Village Clerk be and hereby is directed to publish the attached Notice of Adoption of Resolution Subject to Permissive Referendum in the official newspaper of the Village in accordance with law.

Motion was made by Trustee Fitch to hire Krista Baxter as a Part-Time Police Officer.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to allow Knud Hansen to take the Grade 4 Management Course.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor announced that the Governor has awarded the Village of Delhi a $,1367,753 grant and $911,835 loan for the project to extend the water line and to develop the well site at the Clark gravel bank on Delaware Avenue.

Motion was made by Trustee Samudrala  at 6:38 p.m to enter into executive session to discuss the Teamsters’ contract negotiations.  Motion was seconded by Trustee Hultenius.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:04 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:07 p.m.


Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

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