Minutes

Board of Trustee Minutes 04/01/2019

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 1, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Barbara Jones and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

6:02 pm – public hearing opened on proposed 2019-2020 Village of Delhi Budget

            Board reviewed proposed budget. Mayor stated the AIM funding has been restored for this fiscal year, as well as SUNY host money.

6:20 pm – public hearing opened on proposed Local Law #2 “Tax Cap Override”

Motion was made by Trustee Hultenius to close the Public hearing on Local Law #2 “Tax Cap Override”. Motion was seconded by Trustee Maney and passed unanimously. Public hearing closed at 6:32 p.m.

Motion was made by Trustee Hultenius to adopt Local Law #2 “Tax Cap Override”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to close the public hearing on the proposed 2019-2020 Village of Delhi Budget. Motion was seconded by Trustee Jones and passed unanimously. Public hearing closed at 6:34 pm.

Motion was made by Trustee Fitch to adopt the 2019-2020 Village Budget. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve the Leachate contract with Delaware County, and authorize the Mayor to sign the contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign the contract with American Fireworks for the Village fireworks display on July 5, 2019 (raindate July 12, 2019) in the amount of $6,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve proposal by Endwell Rug for the flooring in the new board room, at a price of $2,177.99, providing its quote included prevailing wage rates. Motion was seconded by Trustee Fitch and passed unanimously.

Motion to pay FCC filing fee for radio communications between the two well houses in the amount of $95.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch and seconded by Trustee Jones and passed unanimously to approve the following:

Village Clerk-Treasurer:      Michele Barnes

Deputy Mayor:                      Christopher Maney

Village Attorney:                   Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer:            Thomas Little

Health Officer:                      Regina Krzyston

Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 pm in the Village Hall Board Room.           

Designate The Reporter as the official newspaper for the Village of Delhi.                       

Designate the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designate Fiscal Advisors 7 Marketing, Inc. as the Village Financial Advisor.

Authorize Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring monthly bills as needed.

Direct the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2020-2021 Organizational meeting of the Village Board.

Accept the following assignments of Trustees to Board Committees:

DPW Committee:                                                     Trustees Hultenius, Fitch

Police Committee:                                                    Trustees Fitch, Hultenius

Joint Services Committee:                                      Trustees Maney, Jones

Codes, Buildings & Planning Committee:               Trustees Jones, Maney

Finance Committee:                                                            Mayor Maxey, Deputy Mayor Maney

Motion was made by Trustee Maney to set a fee for permits for food trucks at $25 for a single day permit, and $150 for a season permit. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:39 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 03/18/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 18, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Stacey Eggers, who indicated she has resigned from her position at Cedarwood. She indicated she would like to continue working with Village of Delhi for budgeting and reconciliation for NYC DEP.

Privilege of the floor was granted to Cyndi Cobbe.

Privilege of the floor was granted to Peg Baldwin.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of February 25, 2019. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve abstract No. 10 dated March 18, 2019 in the amount of $122,889.97, with addition of two vouchers ($20.63 for Delaware National Bank for stamp and $60.75 payable to Delhi Postmaster for mailing of water samples to JH Consulting), total payout is $122,971.35. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for February, 2019, the Street Report for March, 2019, the Water Report for February 2019, the Sewer Report dated March 14, 2019, the Code Enforcement Officer’s Report for 2/21 – 3/14/19. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present with updates regarding the Water System Improvement Project, the new highway garage and the Sheldon Drive water tank painting.

Motion was made by Trustee Hultenius to open the public hearing at 6:38 PM regarding Proposed Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Maney and passed unanimously.

Presentations were made by SUNY – Delhi students of Mike Tweed classes. There were four groups that presented their class projects as follows:

  1. Delhi Gateways – Christian Quinde, John Cabrera, Kenton Bravo
  2. Food Trucks on Main Street – Abbey Gutierrez, Jenny Yang, Melanie Carlos
  3. Uplifting Delhi – Jhonny Hernandez, Casper Burda, and Japheth Chambers
  4. Main Street Beautification Plan – Delhi, NY – T. Lipinski, J. Rabjohn, R. Krupitza

Motion was made by Trustee Fitch to give the Mayor permission to register for NYCOM Annual Meeting @ Otesaga Hotel in Cooperstown, NY - May 5 – 7, 2019. Mileage and meal(s) would be reimbursed by the Village for the Mayor and any other board members that are interested in attending this meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing at 7:16 PM regarding Proposed Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had by the board regarding flooring in the Boardroom. It was mentioned that we could wait for now and decide at a later date. Trustee Hultenius felt the floor should be covered in some way. Mayor Maxey will get quote(s) for carpet, flooring etc. and bring them to the board for discussion at a future meeting.

Discussion was had regarding damage at skate rink bathrooms as a result of someone leaving the door open and pipes froze.

Motion was made by Trustee Fitch to get a locksmith and change lock(s) at the skate house bathrooms to limit access. Motion was seconded by Trustee Samudrala and passed unanimously.

Board was given copy of Resolution 2019-24 regarding Delhi EMS by Mayor Maxey.

Discussion was had about what our policy has been for relief on Water / Sewer billing for people who have had a leak. The Village will allow rate for usual rate tier but calculation will be for full consumption. The Clerk’s office will credit Water $45.12 and Sewer by $12.00 as well as waiving penalty for Campanaro account #C5670 as per this policy.

Motion was made by Trustee Hultenius to schedule the public hearing for the 2019 – 2020 budget on 4/1/19 at 6:00 PM. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:04 PM to discuss PBA contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously. Open session resumed at 9:00 PM.

Motion was made by Trustee Samudrala authorizing the Mayor to sign the grievance with PBA. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to continue working with Stacey Eggers. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 9:04 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 02/25/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, February 25, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Pete Hamilton, who disagreed with the snow removal by the village at his property, and would like the Village to look into it.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of January 28, 2019 and the budget workshop of February 11, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve abstract No. 9 dated February 25, 2019 in the amount of $168,585.62. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for January, 2019, the Street Report for January, 2019, the Water Report for January 2019, the Sewer Report dated February 22, 2019, the Code Enforcement Officer’s Report for 1/24 – 2/22/19 and the Treasurer’s Report for January, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Dan Ayres was present to give an update on the progress to facilitate a paid EMS squad in Delhi.

Bill Brown from Delaware Engineering was present with updates regarding the Water System Improvement Project, the new highway garage and the Sheldon Drive water tank painting.

Motion was made by Trustee Samudrala to approve payment request #6 for Vacri Construction, Contract VD1-E-17 in the amount of $18,620.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to identify contract VD2-G-17 with Tweedie Construction for the new highway garage as “Substantially Complete” effective 2/1/2019. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve final payment request from Tweedie Construction in the amount of $25,831.05 for contract VD2-G-17. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to award Contract VD1-G-19, the repainting of the Sheldon Drive water tank, to Worldwide Industries Corporation of Butler, PA, the low bidder, for the base bid price of $154,600 and to award submitted bid alternate pricing for repair work, should it be required. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the signing of the Notice of Award, Notice to Proceed, and Agreement for Contract VD1-G-19 for the paining of the Sheldon Drive water tank. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to appoint Ian Lamont to the Zoning Board of Appeals, replacing David Kopecek, with his term to expire in 2023. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2019 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve request by Greater Delhi Area Chamber of Commerce regarding the 35th Annual Harvest Festival on Saturday, September 21, 2019 to reserve the parking spaces on Court Street Friday night so that they are open for early Saturday morning and for Church Street to be blocked off that morning as well. Also requested is for the Village to place extra garbage cans on the square for the event. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Great Delhi Area Chamber of Commerce request for “support to invite those promoting products from local breweries and distilleries to join our other vendors and set up a booth at the Delhi Village Square during the Village of Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 23, 2019” as long as the tasting of the local products remains on the Village Square. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to give the Mayor permission to move forward with asking the attorney to draft a local law regarding the creation of a street lighting district. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to retract the water bill previously issued to the Town of the water usage at the pool, and to not bill the pool for water for the first year. The Board will review water usage at the pool each year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to Travis Kinch for painting the ceilings in the Board Room and Mayor’s office in the amount of $1,938.28, pending the cleanup of paint splatter spots in both rooms. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously. Open session resumed at 7:57.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:58 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 02/11/2019

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 11, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

Street Superintendent Michael Brown

Sr. Wastewater Treatment Operator David Hornbeck

Stacey Eggers, Cedarwood Engineering

The meeting started at 6:00 p.m. 

Board reviewed proposed street budget with Michael Brown. Should start looking at replacing the 2010 pickup soon. Mayor Maxey stated that he intends to ask Senator Metzger’s office for additional money that could pay for it.

Board reviewed sewer department budget with David Hornbeck and Stacey Eggers. There is an equipment wish list totaling 108,500 incorporated.

Motion was made by Trustee Fitch to receive $38,750.63 from the Catskill Watershed Corporation for the Operation and Maintenance of the street sweeper previously funded by the CWC, to be deposited in its own specific account. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to adopt Resolution No. 1 of 2019 “Asking that AIM Funding be Restored in the New York State’s 2020 Budget”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

            Whereas, “Aid and Incentives for Municipal Funding” (“AIM”) is essential to the Towns and Villages that receive such funding; and

            Whereas, AIM is key state funding that Local Governments have relied on for years; and

            Whereas, AIM affects not just Local Governments but the communities that they are located in; and

            Whereas, Governor Cuomo’s proposed 2020 budget plan eliminates AIM funding for Local Governments that rely upon AIM funding for less than two (2) percent of their budgets; and

            Whereas, it is believed that such a cut will save New York State $60,000,000 in its budget but it will dramatically impact 1,328 of New York State’s 1,465 Towns and Villages; and

            Whereas, MANY Local Governments are already struggling financially, especially those in Upstate; and

            Whereas, Local Governments must create and pass budgets that navigate a number of difficult financial stressors that include: the New York’s Tax cap, increasing health insurance costs, high contribution rates for the New York State Retirement System, prevailing wage, competitive bidding and procurement obligations, the Wicks Law, the Taylor Law, Workers Compensation and a dedicated but an often unionized and civil service protected work force; and

            Whereas, in addressing its budget and its Local levy, Local Governments must face limited avenues for revenue generation, limited economic development in its boundaries, Payments in Lieu of Taxes, an aging population often on limited incomes, a diminishing population, potential business opportunities that are fleeing high taxes and thus leaving New York State and often unpredictable sales tax distribution and/or generation; and

            Whereas, the loss of AIM is magnified for those Local Governments which already have all or part of their budgets set; and therefore be it

            Resolved, that the Village of Delhi and its Village Board on behalf of its residents recognizes the important role of AIM funding in Local Governments; and be it further

            Resolved, that the Village of Delhi and its Village Board enthusiastically encourages the New York State Governor, the New York State Assembly and the New York State Senate to consider the consequences of the proposed reduction of AIM for Local Governments and demands that such funding be replaced in the Budget; and be it

            Resolved, that a certified copy of this resolution shall be forwarded to Governor Cuomo, Senator Jen Metzger, Assemblyman Brian Miller, the New York Conference of Mayors and the local news media.

Motion was made by Trustee Fitch to schedule a public hearing for proposed Local Law #1 of 2019 amending Section 300-28 “Prohibited Uses” for March 18, 2019 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the draft Financial Statements as prepared by EFPR Group for the Village’s 2017/2018 fiscal year, with corrections to some typos. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:12 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 02/04/2019

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 5, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney (absent), Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

Police Chief Michael Mills

Water Department Supervisor Jerome Decker

The meeting started at 6:00 p.m.

Board reviewed proposed police budget with Chief Michael Mills. Chief noted that there is an increase in personnel line due to increased crossing guard coverage and an increase in the crossing guard hourly rate.

Board reviewed water department budget with Water Supervisor Jerome Decker. Jay noted that there will be an increase in several line items due to the new well house and the expenses that will go along with that (utilities, chemicals, overtime, labs)

Motion was made by Trustee Hultenius authorizing the Clerk-Treasurer to open a non-interest bearing checking account entitled “community Renewal Grant” for the purpose of receiving funds from a Community Development Block Grant. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala for the WWTP to purchase a washing machine from Matthew Davis for $100. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 7:05 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 01/28/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 28, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of December 17, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated December 17, 2018 in the amount of $333,338.71, with the addition of five vouchers (J. Anderson for $793.00, B. Davis for 153.23, R. Maxey for 99.76, Drogen Electric for $1801.83 and Delaware County Dept. of Fiscal Affairs for $13,872.89). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for December, 2018, the Street Report for December, 2018, the Water Report for December, 2018, the Sewer Department Report dated January 23, 2019, the Code Enforcement Officer’s Report for December 13, 2018 – January 24, 2019 and the Treasurer’s Report for December, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Delaware Engineering was present with an update on the Water System Improvement Project and the Highway Garage project.

Motion was made by Trustee Samudrala to approve payment request #8 from Merritt Construction for $18,211.50. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve payment request #5 from Vacri Construction for $15,250.83. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign an agreement with Delaware Engineering to prepare construction documents, coordinate bidding, and assist with construction management for tank painting at a cost not to exceed $23,500. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Invoice #17 in the amount of $10,605.99 and Invoice #18 in the amount of $6,355.94 for the Water System Improvement Project. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve payment to Delaware Engineering for Invoice #8 for the New Highway Garage Building in the amount of $374.48. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve NYS Community Development Block Grant Agreement for a $36,500 Southern Tier Economic Development Grant. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch appointing Ruth Vredenburg and Mabel Adams as election inspectors for the March 19, 2019 Village Elections. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve request by Tylan Klinker to operate her food truck (taco truck) along the village square on Wednesdays prior to the official start of the Farmer’s Market. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve the request by the Greater Delhi Area Chamber of Commerce to utilize and close Main Street for the duration of the 9th Annual St. Patrick’s Day Parade on March 23, 2019, to have the Village cover the parade permit under the Village’s insurance and to utilize the assistance of the Village Police Department for traffic control. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the proposal from Louse Schaffer to repaint the Board Room and the Mayor’s office ceiling, including lead abatement, at a cost not to exceed $2,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve proposal by Superior Mold Solution to remove mold from the ice rink skate house bathroom at a cost of $2,602.80. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to pursue the request to purchase the land which the basketball court is on, from the NYSDOT, including signing necessary documents. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the Agreement between the Delaware County Planning Board and the Village of Delhi for the Town Planning Advisory Service for January 1 – December 31, 2019, and directing the Clerk to remit payment for the same in the amount of $3,500. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to adopt the “Village of Delhi Capitalization Policy”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing Mayor Maxey to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of four new rifles with extra magazines for the police department at a cost of $4,166.48, less the trade-in value of the old rifles, which is yet to be determined. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Justin Mohr as a part-time Police Officer, pending completion of background check. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Chief Mills to go to a “summer schedule” while school is out, which consists of four 10-hour days. Motion was seconded by Trustee Samudrala and passed with Mayor Maxey and Trustees Fitch, Hultenius and Samudrala voting yes and Trustee Maney voting no.

Motion was made by Trustee Samudrala authorizing the purchase of 12 new Walchem pumps for the WWTP, plus installation, at a cost of $29,997.60 from Turnkey Solutions. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously. Executive session began at 7:28 p.m.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:29 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:30 pm.

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 12/17/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 17, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey (Absent)

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of November 19, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #7 dated December 17, 2018 in the amount of $403,300.71. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 11/28/18, the Police Report for November, 2018, the Street and Water Reports for November, 2018, the Sewer Department Report dated December 14, 2018, the Code Enforcement Officer’s Report for November 15 – December 13, 2018 and the Treasurer’s Report for November, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown, Delaware Engineering, was present with updates on the Water System Improvement Project and the Highway garage project.

Motion was made by Trustee Fitch to approve payment request #7 for Merritt Construction, Contract VD1-G-17 in the amount of $75,551.98. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve payment request #4 for Vacri Construction, Contract VD1-E-17, in the amount of $88,492.50. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize Change Order #4 to Contract VD2-G-17 with Tweedie Construction for $5,000. Revised contract price to be $133,201.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Water System Improvement Project, Invoice #16 in the amount of $17,024.88. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to designate the Delhi Village Hall as the official polling place for the March 19, 2019 Village elections, with the polls being open from 12 noon until 9 p.m. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to appoint Dave Kopecek to the Planning Board, filling Deb Misner’s vacancy, with his appointment ending in 2023. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Cynthia Cobbe as crossing guard. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to resume participation in the Community Choice Aggregation Program. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of new office furniture for the Clerk’s Office from Hummel’s Office Equipment at a cost not to exceed $9,952.50. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:43 pm.

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 11/19/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 19, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 15, 2018 and a special meeting of October 29, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #6 dated November 19, 2018 in the amount of $309,356.96. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October, 2018, the Street and Water Reports for October, 2018, the Sewer Department Report dated November 14, 2018, the code Enforcement Officer’s Report for October 11 – November 16, 2018 and the Treasurer’s Report for October, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown, Delaware Engineering, was present with updates on the Water System Improvement Project and the Highway garage project.

Motion was made by Trustee Fitch to approve payment request #6 for Merritt Construction, Contract VD1-G-17 in the amount of $237,908.83. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve payment request #3 for Vacri Construction, Contract VD1-E-17, in the amount of $44,270.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to authorize Change Order #3 to Contract VD2-G-17 with Tweedie Construction for $1,000. Revised contract price to be $113,121. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #2 for Tweedie Construction, Contract VD2-G-17, in the amount of $66,519.95. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius authoring Change Order #3 to Contract VD2-G-17 with Tweedie Construction for $15,180. Revised contract Price to be $128,201. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to issue purchase order to Action Garage Doors of Oneonta in the amount of $9,741. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Water System Improvement Project, Invoice #15 in the amount of $6,676.48. Motion was seconded by Trustee Samudrala and passed unanimously.

Sean Leddy of the Delaware County Planning Department was present to discuss the All Hazards Mitigation Plan Update.

Motion was made by Trustee Samudrala to approve Resolution No. 7 of 2018 “Adoption of the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan Update”. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

RESOLUTION #___: ADOPTION OF THE DELAWARE COUNTY MULTI-JURISDICTIONAL ALL-HAZARDS MITIGATION PLAN UPDATE

            WHEREAS, Delaware County has gathered information and prepared an updated Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan; and

            WHEREAS, the Delaware County Board of Supervisors determined in Resolution 107 of 2003 that a multi-jurisdictional All-Hazards Mitigation Plan representing all the towns and villages in Delaware County would be more efficient to produce than each community drafting and adopting its own; and

            WHEREAS, the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and

            WHEREAS, Delaware County is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and

            WHEREAS, Delaware County and the Village of Delhi have reviewed the Plan and affirm that the Plan will be updated no less than every five years;

            NOW THEREFORE, BE IT RESOLVED by the Village of Delhi Board of Trustees that the Village of Delhi adopts the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan, and resolves to execute the actions in the Plan

Dan Ayres was present to inform the board that he is working with Delhi Joint Fire District to looking to converting from a volunteer EMS squad to a paid not-for-profit squad. It may be possible to become affiliated with the Sidney EMS squad to accomplish this.

Motion was made by Trustee Samudrala to award the sidewalk shoveling to Jeffrey Scanlan at $100 per sidewalk, which includes shoveling and salting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adopt the Sexual Harassment Prevention Policy and the Discriminatory Harassment Prevention Policy and Complaint Procedure. Motion was seconded by Trustee Hultenius and passed unanimously. Mayor Maxey will be in touch with the village attorney and village insurance agent to arrange training.

Motion was made by Trustee Fitch to put $45,000 into the Office Equipment Reserve from the host community grant to be used in the future for police department rifles, a LiveScan machine and security cameras at the new DPW garage. Motion was seconded by Trustee Hultenius and passed with Trustees Samudrala, Fitch and Hultenius voting yes, and Trustee Maney voting no.

Motion was made by Trustee Hultenius to hire Bryan Fitch as a crossing guard to be stationed at the intersection of Sheldon Drive and Park Place. Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Samudrala and Hultenius voting yes and Trustee Fitch abstaining.

Motion was made by Trustee Fitch to purchase two bikes for the police department at a total cost of $2,324. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the street department to order a new dump truck at the state bid price of $84,944.24, plus the addition of a master switch. Purchase will be made by using the $50,000 state grant, $13,000 from the Street Equipment Reserve and the remaining approximately $22,000 from the SUNY Host Community Grant money. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the water department to order a new four wheel drive pickup truck at the state bid price of $31,612.34. Purchase will be made by using $13,000 from the Water Equipment Reserve and the remaining approximately $19,000 from the SUNY Host Community Grant money. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch at 8:20 pm to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:37 pm.

Motion was made by Trustee Samudrala to hire Kathy Meszler as WWTP Operator Trainee. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:38 pm.

 

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 10/29/2018

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 29, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney (absent), Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve invoice for Michael Haas, of Delta Engineering for the Delhi River Park and Walk in the amount of $20,051.43, pending approval from the three funding agencies, with the understanding that once monies from funding agencies for his work have been exhausted, permission is needed from the Board for Haas to do any further work. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to award the Delhi River Park and Walk – Phase 2 project to Delaware Bulldozing with a base amount of $287,933.00, Add Alt. #1 at $65,400 and Add Alt #2 at $38,950, and authorizing the Mayor to sign the award documents. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the findings of Village Attorney Earl Redding in regard to the AnneMarie Scobie matter. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiation at 6:34 p.m. Motion was seconded by Trustee Samudrala and passed unanimously.Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 7:05 p.m.

Motion was made by Trustee Fitch to approve Mary Maxey to temporary crossing guard at the Sheldon Drive and Park place crossing. Motion was seconded by Trustee Hultenius and passed with Trustees Fitch, Hultenius and Samudrala voting yes, and Mayor Maxey abstaining.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 7:08 pm

 

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 10/15/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 15, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of September 17, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract No. 5 dated October 15, 2018 in the total amount of $65,695.23 plus the addition of a voucher payable to Action Fire and Safety in the amount of $363.50. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for September, 2018, the Street and Water Reports for September, 2018, the Sewer Report dated October 12, 2018, the Code Enforcement Officer’s Report for September 20 – October 11, 2018 and the Treasurer’s Reports for August and September, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

6:15: Public hearing was opened regarding the CDBG Program grant for the Shire Pub. Heather from Delaware County Local Development Corporation was present to give an overview of the project and its completion. The project is now closed out.

Bill Brown of Delaware Engineering was present with an update on the Water System Improvement Project and the new DPW garage.

Motion was made by Trustee Maney to approve payment request #5 for Merritt Construction in the amount of $30,685.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to sign Change Order #1 to contract VD1-G-17 to add bid alternate work for Park Place interconnect. CO #1 will increase the project cost by $55,300, resulting in a new contract price of $1,503,641.25. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing. Motion was seconded by Trustee Hultenius and passed unanimously at 6:36 p.m.

There was discussion on awarding the bid for the Delhi River Park and Walk to Delaware Bulldozing, the sole bidder, but the Board decided to wait until they have had a chance to review the information before voting, due to not receiving the bid information until the meeting.

Motion was made by Trustee Samudrala to approve payment for hotel stays for Jeffrey Tyler while attending Basic Operations training for the sewer department in the amount of $856.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire James Harrington as a Wastewater Treatment Plant Operator Trainee. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve payment to Ti-Sales for the meter at the hotel, as part of the Water System Improvement Project in the amount of $2,995.98. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve four policies for the Village of Delhi Police Department: 1125 Bike Patrol, Law Enforcement Code of Ethics, 1375 Conduct and 2900 Sex Offenders. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Hultenius reported that Village and Town have received a donation from the Delhi Community Fund for a new skating rink liner.

Motion was made by Trustee Samudrala to accept a bid from Spratley & Sons (sole bidder) for tree trimming and removal in the amount of $6,040.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Eric Poggoli as Part Time Police Office for training purposes only. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations at 7:15 p.m. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 7:50 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:51 pm

 

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 09/17/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 17, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Julie Bergmann, who had questions regarding the Water System Improvement Project.

Motion was made by Trustee Fitch to approve the regular meeting of August 20, 2018, and special meetings of August 29, 2018 and September 1, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 in the amount of $133,643.61. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the Bingo Inspection Report for September 5, 2018, the Police, Street and Water Reports for August, 2018, the Sewer Report dated September 13, 2018, the Code Enforcement Officer’s Report for August 16 – September 17, 2018, the Treasurer’s Reports for June and July, 2018 and the Tennis Program annual report for the 2018 season. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve a resolution scheduling a public hearing for the Closeout of the 2017 Small Business Assistance Program Grant, NYS Office of Community Renewal, Community Development Block Grant Fund received for the Shire Pub, to be held October 15, 2018 at 6:15 p.m. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:        

WHEREAS, the Village of Delhi was awarded a Small Business Assistance Program grant in 2017 through the NYS Office of Community Renewal; and,

            WHEREAS, the grant funding received under the Community Development Block Grant Program has been fully disbursed for the stated purpose of assisting a local business; and,

WHEREAS, the NYS Office of Community Renewal requires that the governing body of the recipient provides opportunities for community engagement and feedback through the hosting of a public hearing to obtain citizen’s views regarding the implementation and administration of the project.

            NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi will schedule a public hearing to be held on Monday, October 15, 2018 at 6:15 P.M. to be held at the Village Hall located at 9 Court Street, Delhi, New York.

Bill Brown of Delaware Engineering was present and gave updates on the Water System Improvement Project and the DPW Garage project.

Motion was made by Trustee Maney to approve payment request #4 for Merritt Construction for the water project Contract VD1-G-17 in the amount of $159,799.50. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #2 to Vacri Construction for the water project Contract VD1-E-17, in the amount of $26,837.50. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to Tweedie Construction for the DPW garage project, Contract VD2-G-17, in the amount of $40,850.00. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation for the Riverwalk project. Motion was seconded by Trustee Maney and passed with Trustees Maney, Hultenius and Samudrala voting yes and Trustee Fitch voting no. Resolution reads as follows:

            RESOLVED, that the Village of Delhi applied for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Recreational Trails Program, for the purpose of funding the Village of Delhi River Park and Walk;                       RESOLVED, that the Village of Delhi is authorized and directed to accept these grant funds in an amount not to exceed $163,862 for the project described in the grant application;      RESOLVED, that the Village of Delhi is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Village of Delhi River Park and Walk;

            RESOLVED, that the Village of Delhi is authorized and directed to agree to the terms and conditions of any required deed of easement granted to OPRHP that affects title to real property owned by the municipality and improved by the grant funds, which may be a duly recorded public access covenant, conservation easement, and/or preservation covenant; and

            RESOLVED, that the governing body of the municipality delegates signing authority to execute the Master Contract and any required deed of easement to the individuals who holds the following elected or appointed municipal offices or employment position titles: Mayor and/or Deputy Mayor.

Motion was made by Trustee Fitch to relieve a portion of 139 Main Street tax penalties, charging only the first month’s penalties. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve the destruction of identified records pursuant to Schedule MU-1. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius directing the Clerk-Treasurer to apply for an increased credit line on the Village Visa card through the Delaware National Bank of Delhi to $5,000. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the MOU between the Village of Delhi and Delaware Academy Central School regarding Crossing Guards, and directing the Mayor to sign said MOU. Motion was seconded by Trustee Samudrala and passed unanimously.

Joint Services Committee states that the Town will be billing the Village for the remainder of the $100,000 dedicated to the pool project (after expenses for surveying, filing, and engineering are removed). Mayor Maxey is concerned about the money needed to fix our infrastructure at the access road, if it is determined that it’s needed.

Motion was made by Trustee Fitch to award the bid for the surplus John Deere mower to Derrick Hoyt for $60.00. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made at 7:17 pm by Trustee Samudrala to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:34 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:35 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 09/11/2018

A Special Meeting of The Board of Trustees of the Village of Delhi held a budget workshop on Tuesday, September 11, 2018 at 12:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Sridhar “Sam” Samudrala

Motion was made by Trustee Samudrala to authorize the Clerk-Treasurer to open a checking account with the Delaware National Bank of Delhi for the Water System Improvement project to be used solely for the receipt and disbursement of DASNY SAM Grant funds. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:08 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 08/29/2018

A Special Meeting of The Board of Trustees of the Village of Delhi held a budget workshop on Wednesday, August 29, 2018 at 12:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney(by phone), Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 12:06 p.m.

Motion was made by Trustee Samudrala to approve the Hass/Delta Engineers proposal to “Provide Professional Landscape Architectural and Engineering services to Prepare Construction Documents for Phase 2 Delhi River Park & Walk, Delta Project No. 2017.998.004”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:23 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 08/20/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, August 20, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of July 16, 2018.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 dated August 20, 2018 in the amount of $197,909.93, plus the addition of a voucher for Delaware Engineering in the amount of $22,220.54 for the water system improvement project. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for 6/13/18, the Police, Street and Water Reports for July, 2018 the Sewer Department report dated August 16, 2018, the Code Enforcement Officer’s Report for July 13, - August 17, 2018 and the Summer 2018 program reports for Little League, Basketball and Volleyball. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water project and new DPW garage project.

Motion was made by Trustee Maney to approve payment request #3 for Merritt Construction in the amount of $296,331.13. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to NYSEG for electrical service extension for the new wellhouse on Delaware Avenue in the amount of $31,154. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign a Change Order to the Delaware Engineering Agreement to increase the contract amount by $2,400 to perform additional survey work. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve a contract with NYSEG to replace our street lights with LED’s in the amount of $15,347.12. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve a request from Mark Calcano of Carter Small Public Training to use the Village’s firing Range. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to adopt Local Law #2 of 2018 “Annexation of Territory”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to reduce SUNY Delhi’s sewer bill for their farm tank to their average usage, after they had left their water on and overflowed their tank, providing they have replaced the water meter with a radio-read meter. Motion was seconded by Trustee Fitch and passed with Trustees Maney, Fitch and Hultenius voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Hultenius to approve “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve budget adjustments for the 2017-2018 fiscal year. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve an Agreement (regarding Order on Consent and permit violations) with Friesland and authorize Mayor to sign said Agreement. Motion was seconded by Trustee Maney and passed unanimously.

There was discussion regarding Riverwalk and Delta Engineers’ proposal for Phase 3 of the project. The Board made no decision.

Motion was made by Trustee Samudrala to appoint Lois Hood and Garry Hood as crossing guards. Motion was seconded by Trustee Fitch and passed unanimously.

There was discussion regarding a dead birch tree at 4 Prospect Street. The Village will put the tree on the list of removals for next season.

Motion was made by Trustee Maney to pay Kehoe & Merzig $850 for their services regarding the Annexation of several properties into the Village. Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Samudrala and Hultenius voting yes and Trustee Fitch voting no.

Motion was made by Trustee Samudrala authorizing the Mayor to sign an Easement giving George Barrass of 205 Main Street, a right-of-way easement to use the village driveway by the Legion. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign a QuitClaim Deed, selling a portion of the old canal behind 205 Main Street to George Barrass for $1.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:47 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 07/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, July 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

Town Board members present: 
Supervisor:    Mark Tuthill               Clerk:  Elsa Schmitz
Council:         William Cairns, Matt Krzyston, and Janet Tweed

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Discussion was had by Village Board about the Town/Village Indemnification Agreement concerning the annexation and to schedule another election for August 2 regarding the annexation. Motion was made by Trustee Maney to authorize Mayor Maxey to sign the Indemnification Agreement concerning the annexation. Motion was seconded by Trustee Fitch and passed unanimously.

Town Board voted to redo vote for resolution. Town Clerk, Elsa Schmitz, will advertise for the 8/2/18 election.

Motion was made by Trustee Fitch to approve the minutes of June 18, 2018 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Public hearing to obtain the view of Village of Delhi citizen on community development and housing needs as well as the proposed undertaking study to identify potential sites and the need/feasibility of new housing options was opened at 6:13 p.m. Glenn Nealis was present to answer any questions that people might have.

Question was asked as to whether this was a matching grant. Glenn Nealis indicated it is 5% match and maximum grant is $50,000.

It was also noted the Mike Tweed will make another presentation on July 30, 2018 at noon.

Motion was made by Trustee Hultenius to close the above public hearing at 6:21 p.m. Motion was seconded by Trustee Maney and passed unanimously.

Note: Town Board members left the meeting.

Discussion was had on the adoption of Section 3 Participation Plan. Motion was made by Trustee Maney to move forward with the grant. Motion was seconded by Trustee Fitch and passed unanimously. Town of Delhi Board also voted to move ahead.

Motion was made by Trustee Fitch to adopt Section 3 Participation Plan. Motion was seconded by Trustee Maney and passed unanimously.

Motion to adopt “Use of Force and Use of Deadly Physical Force” policy was made by Trustee Hultenius. Motion was seconded by Trustee Fitch and passed unanimously.

Motion to accept proposal from EFPR Group for audit services for the fiscal year ending 2018 in the total amount of $16,000 was made by Trustee Fitch. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had regarding RealTerm Energy proposal for Village street light converstion. Mayor Maxey indicated there was nothing new and he needed to follow up with NYSEG.

Discussion was had regarding KJBL proposal dated February 2, 2018 in the amount of $2,855.93 for the car radios for the Police Dept. The indication by the Police Committee is that Chief was looking for authorization as this item is over $1,000 but this was included in his budget for this year. Motion was made by Trustee Fitch authorizing Chief Mills to go ahead with KJBL for the $2,855.93 from his budget. Motion was seconded by Trustee Hultenius and passed unanimously.

The other item under Police Committee is that PBA will be meeting regarding their contract negotiation.

Motion was made by Trustee Maney to approve Abstract #2 dated July 16, 2018 in the amount of $89,042.38 plus voucher for Catskill Mountain Embroidery in the amount of $297.50 from Joint Activity fund. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police, Street and Water Reports for June, 2018, the Sewer Report dated July 10, 2018, the Code Enforcement Officer’s Report for 6/15 – 7/12/18. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to surplus the Sewer John Deere 318 mower with an ad in our official paper. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present with an update on the Water Project and the Highway Garage projects. Written report was given to Board dated July 16, 2018.

Motion was made by Trustee Hultenius to approve payment to Merritt Construction for Pay Request #2 for work completed through June 29 in the amount of $289,442.67. Motion was seconded by Trustee Maney and passed unanimously.

Mayor Maxey pointed out that the Delhi Police Department received a thank you from C.L.A.S.I. for their help with the Bridge Run along with a donation for $200.

Mayor Maxey presented letter from Frank & Deborah Lumia dated 7/16/18 regarding property located at 205 Main Street. Mayor Maxey indicated that the letter addresses the purchase of the canal piece for $1 from the Village, as we have done for others and easement for the road where the Village would not be responsible for maintenance.

Motion was made by Trustee Fitch to allow “the canal parcel” which adjoins the 205 Main Street property be purchased for $1 plus any other costs relating to the transfer of title as well as easement for the purposes of ingress and egress by foot and or motor vehicle to who so ever should own the subject property with the understanding that the Village will have no obligation or responsibility to maintain or improve the lane. It is further understood that the cost to prepare and record necessary documents to achieve this goal be the responsibility of the owner of 205 Main Street or other interested parties.” Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey allowed Kim Paterson and Johana Arnold the floor as they arrived late and they were granted privilege of the floor. They had a letter dated 7/16/18 that indicated they would like permission to thin the stand of spruce seedlings and to remove 100 small plants for a study of mycorrhizal fungi. They indicated they would be working with Ron Frisbee (forester) and the Watershed Agricultural Council.

Mayor Maxey indicated that Ron Frisbee should do a letter to the Village with details of his plan and releasing the Village of liability.

Mayor Maxey indicated that the Village has been awarded a SAM grant from Assemblyman Brian Miller for $30,000, which would help with Delhi Rehabilitation Center in not allowing items to flow into WWTP that could cause damage to our equipment.

Mayor Maxey also indicated we have been awarded a SAM grant of $50,000 from Senator Bonacic toward replacing our dump truck.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 06/18/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, June 18, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of May 21, 2018 regular meeting and June 14, 2018 special meeting. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 18, 2018 in the amount of $74,995.40, and Abstract #1 dated June 18, 2018 in the amount of $112,103.82, with the addition of two vouchers for payment to Delaware Engineering. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Police, Street and Water Reports for May, 2018, the Sewer Report dated June 15, 2018, the Code Enforcement Officer’s Report for 5/17 – 6/15/18. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present with an update on the Water System Improvement and the DPW Garage projects.

Motion was made by Trustee Samudrala approve payment request #1 from Merritt Construction for the Water System Improvement Project in the amount of $248,604.55. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #1 form Vacri Construction for the Water System Improvement Project in the amount of $3,562.50. Motion was seconded by Trustee Maney and passed unanimously.

Sandy Stead from RealTerm Energy gave a presentation on the conversion to LED streetlights. The Board had some questions which she will get back to them on before making a decision.

Glenn Nealis from the Delaware County IDA was present to talk about possible funding from the NYS Office of Community Renewal. Motion was made by Trustee Samudrala to pass Resolution No of 2018 “Authorizing the Scheduling/Publication of a Public Hearing for the Purpose of Seeking Public Input in Regard to the New York State Office of Community Renewal CDBG community Planning Grant Program”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

WHEREAS, the NYS Office of community Renewal is accepting applications as part of the NYS Consolidated Funding Application process from eligible communities to compete for funds available through the 2018 CDBG Community Planning Grant Program; and

WHEREAS, the Village of Delhi is considering undertaking a study in conjunction with the Town of Delhi for the purpose of identifying potential sites and the need/feasibility of new housing options to serve the interests of the community and area employers; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant hold a public hearing to obtain the view of citizens on community development and housing needs, as well as the proposed activity.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes the scheduling of a public hearing on Monday, July 16, 2018 at 6 pm to be held at the Village Hall.

Motion was made by Trustee Hultenius to appoint Gabrielle Pierce as Village Historian. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Corporate Authorization Resolution with Delaware National Bank to approve signatures on Village accounts. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to add Richard Maxey (replacing David Truscott) as a signor on the Small Cities Grant account with Delaware National Bank. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to appoint Michael Brady as a per diem employee at the wastewater treatment plant, as needed, at a rate of $24.14 per hour, after his retirement. Motion was seconded by Trustee Maney and passed unanimously.

The Board discussed a complaint about the driveway at 3 Division Street. They decided to take no action.

Motion was made by Trustee Maney to enter into executive session at 7:26 pm. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:39 pm

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:40 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 06/14/2018

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, June 14, 2018 at 7:30 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

TrusteesChristopher Maney (absent), Jeremy Fitch, Robin Hultenius, and Sridhar “Sam” Samudrala                                    

The meeting started at 7:30 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to hire Anthony Donato for a water treatment/motor equipment operator. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made at 7:31 p.m. by Trustee Fitch to enter into executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Samdurala and passed unanimously.

Open session resumed at 7:59 p.m.

Motion was made by Trustee Fitch to authorize the police chief to go on a 4 day a week, 10 hour a day temporary schedule, ending August 24, 2018. Motion was seconded by Trustee Hultenius and passed unanimously

Motion was made by Trustee Samudrala to approve proposed salary raises for the Police Chief, Part-Time Police Officers, Crossing Guards, Code Enforcement Officer, Clerk-Treasurer, Deputy Clerk-Treasurer and Assistant Clerk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve a request by the Greater Delhi Chamber of Commerce to allow food vendors to park on Court Street between the hours of 9 am and 2 pm every Wednesday from June 6 through September 26 for the Delhi Farmer’s Market. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 8:18 p.m.

Respectfully submitted,

Richard Maxey

Mayor

 

Board of Trustee Minutes 05/21/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, May 21, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Ed Chytalo and David Truscott

Motion was made by Trustee Fitch to approve the minutes of April 16, 2018 regular meeting and May 8, 2018 Joint Town and Village Meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #12 dated May 21, 2018 in the amount of $119,821.27, with the addition of a voucher to Rich Kelly for $200 and NBT Mang for $58,184.36. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police, Street and Water Reports for April, 2018, the Sewer Report dated May 17, 2018, the Code Enforcement Officer’s Report for 4/19 – 5/17/18 and the Treasurer’s Report for April, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the Water System Improvement Project. He said that all piping is in the ground on Delaware Avenue and pressure testing and flushing of the new main is being done this week. The building for the new well should start within the next couple of weeks, and pending the DOT permit, work in front of the school should start within the next couple of weeks.

There was discussion about the RealTerm Energy LED streetlight conversion proposal. The Board decided to table it until June.

Motion was made by Trustee Samudrala to approve an Amendment to the Delhi User Agreement with Saputo Dairy Foods USA. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve a request from C.L.A.S.I. to close Page Avenue and Bridge Street from approximately 8:30 am to 11:30 am on June 2, 2018 for the Annual Covered Bridge Run. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Resolution No. 5 “Approving the Annexation of Certain Property by the Village of Delhi” concerning properties on Andes Road. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

            WHEREAS, the Village of Delhi (the “Village”) and the Town of Delhi (the “Town”) received a petition, attached as Exhibit “A” (the “Petition”), proposing that the Village annex properties identified as SBL # 171.18-4-5.2, SBL # 171.18-4-1.2, SBL # 171.18-4-1.1, SBL # 171.18-4-2.1, SBL # 171.18-4-5.1, SBL # 171.18-4-2.2 and SBL # 171.18-4-4, which are presently situated in the Town; and

            WHEREAS, the duly appointed assessor for the Town has certified that Petitioners own a majority of the assessed valuation of real property in the above-described parcels; and

            WHEREAS, as required by General Municipal Law § 704, the Village and the Town noticed a joint public hearing of the Town Council and the Village’s Board of Trustees for April 2, 2018 for the purpose of hearing any testimony and receiving evidence or information concerning the Petition and the question of whether the annexation is in the over-all public interest (a copy of that notice is attached as Exhibit “B”); and

            WHEREAS, that joint hearing was held on April 2, 2018, at which time there were no objections, either written or verbal; and

            WHEREAS, having heard the testimony presented at that joint hearing, the minutes of which are attached as Exhibit “C”, and having reviewed the petition, the Village has determined that the Petition complies in all respects with the requirements of the Municipal Annexation Law (N.Y. General Municipal Law § 700 et seq.); and  

            WHEREAS, having considered the provisions of General Municipal Law §§ 707 and 708 concerning the assumption of indebtedness or other liabilities and the disposition of property, the Town and the Village have entered into no agreement altering the terms of those statutes; and

           

            WHEREAS, after considering the above, based upon all of the information before it, the Village has further determined that the proposed annexation is in the over-all public interest.

            NOW, THEREFORE, BE IT RESOLVED that:

  1. The Village of Delhi hereby determines to annex properties identified as SBL # 171.18-4-5.2, SBL # 171.18-4-1.2, SBL # 171.18-4-1.1, SBL # 171.18-4-2.1, SBL # 171.18-4-5.1, SBL # 171.18-4-2.2 and SBL # 171.18-4-4; and
  2. In cooperation with the Town, the Village will undertake whatever steps are necessary to effectuate the annexation proposed in the Petition under the Municipal Annexation Law; and

           

            The Village will file a copy of this resolution, with attached exhibits, with the Clerk of the Village of Delhi.

Motion was made by Trustee Samudrala to approve request from Fair on the Square Committee to close Church Street from 5:15 pm (a change from their requested 4 pm) until 10 pm every Friday evening in July, as well as Court Street from 5:15 pm until 10 pm, to store tables, chairs and memorial benches in the Village Hall Garage and to use the Village buntings. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve the Tobacco-Free Policy. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to appoint Eileen Kline as tennis director and Laurie Rolfe as the volleyball director for the 2018 summer recreation season. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to move forward with purchase of John Deere 570 mower from Cazenovia Equipment. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:07 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 04/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, April 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Delaware Academy FFA, who gave a presentation on their sap collection and maple syrup production.

Motion was made by Trustee Fitch to approve the minutes of the March 19, 2018 regular meeting and the April 2, 2018 Organizational meeting and joint town and village meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #11 dated April 16, 2018 in the amount of $82,680.80, with the addition of two vouchers for Williamson Law Book for water/sewer software support, one in water and one in sewer in the amount of $472.50 each. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for March, 2018, the Street and Water Reports for March, 2018, the Sewer Report for March, 2018, the Code Enforcement Officer’s Report for 3/6 – 4/13/18, and the Treasurer’s Report for March, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the Water Project.

Motion was made by Trustee Samudrala and award the Village of Delhi Water System Improvements Contract, No. VD1-E-17 – Electrical Construction to Vacri Construction Corporation, of Binghamton, NY, the low bidder, for the base bid contract price of $248,000.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for VD1-E-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, etc.). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Water System Improvement Contract No. VD1-G-17 – General Construction to Merritt Construction Inc., of Saugerties, NY, the low bidder, for the base bid contract price of $1,448,341.25. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to award the Bid Alternate Work Items #10, 11, 12 & 13 (rock removal, concrete curbing and sidewalk respectively) at the pricing provided in the Bid. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to execute the necessary paperwork for VD1-G-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial completion, checks for contractor payments, etc.). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign DRBC Plan Review Application. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing payment to Delaware River Basin Commission in the amount of $5,000 to update docket D-75-70 CP to include new water well. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to pass Resolution #5 regarding the Annexation of properties on Andes Road into the Village. Motion was seconded by Trustee Hultenius and then tabled for clarification on the properties listed.

It was announced that there will be a special meeting between the Town and the Village at 7:15 on May 8, 2018 at the Town Hall regarding annexations.

Motion was made by Trustee Fitch to appoint Deanna Maney as the Little League Director and Jerry Cheshire as the Basketball Program Director for the 2018 Summer Recreation season. Motion was seconded by Trustee Hultenius and passed with Mayor Maxey and Trustees Fitch, Samudrala and Hultenius voting yes and Trustee Maney abstaining.

Motion was made by Trustee Samudrala approving the Agreement between the Village of Delhi and The State University of New York at Delhi for swim lessons for the 2018 summer season, at a cost of $55 per lesson, and directing the Mayor to sign the agreement. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:26 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 04/02/2018

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 2, 2018 at 6:15 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

It was verified that Trustees Maney and Fitch signed their oaths of office.

Meeting began at 6:17 p.m.

Motion was made by Trustee Fitch, seconded by Trustee Samudrala and passed unanimously to approve the following:

Deputy Mayor:
Christopher Maney, with term ending April 2019

Clerk/Treasurer:
Michele Griffin (term runs with Mayor – April 2019)

Village Attorney:
Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer:
Thomas Little

Health Officer:
Regina Krzyston

           

Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 p.m. in the Village Hall Board Room.

Designating The Reporter as the official newspaper for the Village of Delhi.

Designating the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorizing the Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designating Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorizing Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring month bills as needed.

Directing the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2019-2020 Organizational Meeting of the Village Board.

Accepting the following assignments to Boards and Board Committees:

DPW Committee:
Trustees Samudrala, Fitch

Police Committee:
Trustees Fitch, Hultenius

Joint Services Committee:
Trustees Hultenius, Maney

Codes, Buildings & Planning Committee:
Trustees Maney, Samudrala

Finance Committee:
Mayor Maxey, Deputy Mayor Maney

Zoning Board of Appeals:
Dave Kopecek (term exp. 2022)
         

Planning Board:                  
Heather Phelps-Lipton (term exp. 2024)

Roger Hillstrom as Chairman

David Curley (term exp. 2022)

David Wakin, perm. appt (term exp. 2022)

Public hearing on proposed Local Law #1 “Tax Cap Override” was opened at 6:33 p.m.

Motion was made by Trustee Maney to close the public hearing on proposed Local Law #1. Motion was seconded by Trustee Samudrala and passed unanimously. Public hearing closed at 6:35 p.m.

Motion was made by Trustee Samudrala to adopt Local Law #1 “Tax Cap Override”. Motion was seconded by Trustee Hultenius and passed unanimously.

Public hearing on proposed 2018-2019 Village Budget was opened at 6:36 p.m.

Motion was made by Trustee Samudrala to close the Public Hearing on the proposed budget. Motion was seconded by Trustee Maney and passed unanimously. Public hearing closed at 6:48 p.m.

Motion was made by Trustee Hultenius to adopt the proposed 2018-2019 Village Budget. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:57 p.m.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Joint Minutes 04/02/2018

A joint meeting of the Board of Trustees of the Village of Delhi and the Town Council for the Town of Delhi was held on Monday April 2, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

TrusteesChristopher Maney, Jeremy Fitch, Robin Hultenius,
Sridhar “Sam” Samudrala

Supervisor:    Mark Tuthill

Councilmen:Janet Tweed, William Cairns, Al Perkins, Matt Krzyston
                                

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

6:00:   Public hearing on the Annexation of seven (7) lots along State Highway 28 in the Town of Delhi.

There was discussion about the annexation of two additional lots, currently owned by the Village, which are unoccupied and uninhabited. The Town Council will be discussing a proposed Resolution regarding those lot at its next regular meeting.

Motion was made by Trustee Fitch to closed the public hearing. Motion was seconded by Trustee Hultenius and passed unanimously. Public hearing closed at 6:08 p.m.

Motion was made by Trustee Fitch to approve Resolution No. 4 of 2018 “Order the Annexation of Certain Uninhabited Property by the Village of Delhi”. Motion was seconded by Trustee Hultenius and passed unanimously.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/19/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, March 19, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve the minutes of the February 26, 2018 regular meeting and the budget workshop of March 12, 2018 with correction to the March 12, 2018 minutes to delete “Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously” in the middle of the document as it is a duplicate. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #10 dated March 19, 2018 in the amount of $72,444.05 with addition of bill for $70.47 for reimbursement of copays to Brian Davis for Police and $467.89 to Safelite for Street for a grand total of $72,982.41. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the Police Report for February, 2018, the Street and Water Department reports for February, 2018, the Sewer Department Report dated March 16, 2018, the Code Enforcement Officer report dated 2/15 – 3/16/18 and the Treasurer’s Report for February, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Presentation was made by Bob Granger, President of Eastern Energy Solutions regarding LED lights.

Motion was made by Trustee Hultenius to schedule a public hearing on proposed Local Law #1 of 2018 “Tax Cap Override” for April 2, 2018 at 6:30 pm. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to schedule a public hearing on tentative 2018-2019 Village budget for April 2, 2018 at 6:45 pm. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to hold a joint Village and Town meeting on April 2, 2018 at 6:00 pm regarding Annexation. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had regarding letter from Richard Gumo, dated February 28, 2018.

Motion was made by Trustee Hultenius to increase CAP charge by $0.25, effective 6/1/18, from $2.80 per unit to $3.05

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously. Meeting adjourned at 7:39 p.m



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/12/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, March 12, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Discussed all budgets and ways to increase revenue in each.

General fund - presented with a 2% tax levy increase, still using substantial fund balance. Clerk to present tentative budget with a 2.5% increase. Trustees agree to pass a tax cap override.

Water fund – discussed increasing the capital charge in anticipation of Phase 3.

Sewer fund – reflects the wish list for sewer plant, using substantial fund balance.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Joint Activities – Looks good. Clerk to send letters to all 2017 recreation directors seeking their interest in 2018.

Motion was made by Trustee Samudrala to allow the K-9 to come into service for the police department. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:00 p.m.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/26/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday February 26, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:02 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Anne Stack, Peg Baldwin and Julie Bergmann.

Motion was made by Trustee Fitch to approve the minutes of the January 2, 2018 special meeting, the January 22, 2018 regular meeting, the joint Village and Town meeting of January 22, 2018 and the budget workshop of February 12, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #9 dated February 26, 2018 in the amount of $175,524.61. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve the Bingo Inspection Report for 2/21/18, the Police Report for January, 2018, the Street and Water Department reports for January, 2018, the Sewer Department Report dated 2/22/18, the Code Enforcement Officer report dated 1/18 – 2/15/18 and the Treasurer’s Report for January, 2018. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from DCAS, LLC for $750 for the village’s 20-yard poly sludge box. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bill Sprague for $75.00 for the old console and cage from a surplus police car. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bayridge Motors, Inc. for $1,255 for the surplus 2008 Dodge Charger police vehicle. Motion was seconded by Trustee Samudrala and passed unanimously.

A policy and procedure manual for the police canine unit was discussed. It was tabled to allow the Board to speak with the village attorney and insurance company.

Motion was made by Trustee Maney to approve Resolution No. 2 of 2018 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

WHEREAS, the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

WHEREAS, it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entitly for the years 2016-2017 & 2017-2018. Each parcel to be treated individually.

The properties affected are listed on the attached pages (shown below)

171.6-9-8       118 Main Delhi, Inc.

171.7-8-12     Babcock, Richard

171.10-4-16   Bishop, Donald F II Enterprises

149.19-6-27   Brady Michael P. & Mary A.

171.14-1-3     Depot Street Development Corp.

171.7-1-13     Finn, Sibel

171.10-6-15   Hert, Elke

149.19-3-8     Rudick, Tom

171.10-7-26   Salerno, Steven

149.19-4-6     StevenKelley, Inc.

149.19-4-7     StevenKelley, Inc.

Motion was made by Trustee Maney directing the Mayor to sign the Stipulation, bearing Index #20171081 for the Foreclosure of Tax Liens. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve the Audit performed by EFPR Group for the fiscal year ending May 31, 2017. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve the request by the Greater Delhi Area Chamber of Commerce to use the gazebo on the square, with electric, for it’s 34th Annual Harvest Festival on Saturday, September 22, 2018, and to use the parking spaces on Court Street that day, by reserving them Friday night and Saturday morning. They also request that extra garbage cans be placed on the square for their event. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Highway Garage Contract, Contract No. VD2-G-17 – General Construction to Tweedie Construction Services, Inc, of Walton, NY, the low bidder, for the base bid contract price of $132,721.00. Motion was seconded by Trustee Maney and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Maney authorizing the Mayor to execute the necessary paperwork for contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, ect.). Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion to authorize Change Order #1 to Contract VD2-G-17, Village of Delhi Highway Garage to deduct alternates for electrical, garage doors, and concrete floor with radiant heat tubing. CO#1 will reduce the contract price by $36,600 and result in a revised contract value of $96,121.00. Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Samudrala to buy a new skid steer for the sewer plant at a cost of $35,421.81. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to surplus the skid steer and cat loader from the sewer department. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala at 7:10 p.m. to enter into executive session to discuss pending litigation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:16 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:23 p.m

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/12/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, February 12, 2018 at 6:00 p.m. at the Village Hall.

Present:   Mayor: Richard Maxey

Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala (Jeremy Fitch – absent)

Street Supervisor Michael Brown

Sr. Wastewater Treatment Plant Operator David Hornbeck

Stacey Eggers, Cedarwood Engineering                                            

                                               

The meeting started at 6:00 p.m.

Street Department presented their proposed budget, with very few changes from last year.

Sewer budget was discussed. Items on the wish list include a blower, sander for the truck and some safety equipment, along with a Bobcat skidsteer.

Motion was made by Trustee Samudrala to allow vendors to set up their booths on the square for alcohol tastings, limited to the Square, on March 24, 2018 from 12 – 4 pm, pending County approval and with proper signage and permits. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:25 p.m.


Respectfully submitted,

Michele Griffin

Clerk-Treasurer

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