Minutes

Board of Trustee Minutes 07/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, July 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

Town Board members present: 
Supervisor:    Mark Tuthill               Clerk:  Elsa Schmitz
Council:         William Cairns, Matt Krzyston, and Janet Tweed

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Discussion was had by Village Board about the Town/Village Indemnification Agreement concerning the annexation and to schedule another election for August 2 regarding the annexation. Motion was made by Trustee Maney to authorize Mayor Maxey to sign the Indemnification Agreement concerning the annexation. Motion was seconded by Trustee Fitch and passed unanimously.

Town Board voted to redo vote for resolution. Town Clerk, Elsa Schmitz, will advertise for the 8/2/18 election.

Motion was made by Trustee Fitch to approve the minutes of June 18, 2018 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Public hearing to obtain the view of Village of Delhi citizen on community development and housing needs as well as the proposed undertaking study to identify potential sites and the need/feasibility of new housing options was opened at 6:13 p.m. Glenn Nealis was present to answer any questions that people might have.

Question was asked as to whether this was a matching grant. Glenn Nealis indicated it is 5% match and maximum grant is $50,000.

It was also noted the Mike Tweed will make another presentation on July 30, 2018 at noon.

Motion was made by Trustee Hultenius to close the above public hearing at 6:21 p.m. Motion was seconded by Trustee Maney and passed unanimously.

Note: Town Board members left the meeting.

Discussion was had on the adoption of Section 3 Participation Plan. Motion was made by Trustee Maney to move forward with the grant. Motion was seconded by Trustee Fitch and passed unanimously. Town of Delhi Board also voted to move ahead.

Motion was made by Trustee Fitch to adopt Section 3 Participation Plan. Motion was seconded by Trustee Maney and passed unanimously.

Motion to adopt “Use of Force and Use of Deadly Physical Force” policy was made by Trustee Hultenius. Motion was seconded by Trustee Fitch and passed unanimously.

Motion to accept proposal from EFPR Group for audit services for the fiscal year ending 2018 in the total amount of $16,000 was made by Trustee Fitch. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had regarding RealTerm Energy proposal for Village street light converstion. Mayor Maxey indicated there was nothing new and he needed to follow up with NYSEG.

Discussion was had regarding KJBL proposal dated February 2, 2018 in the amount of $2,855.93 for the car radios for the Police Dept. The indication by the Police Committee is that Chief was looking for authorization as this item is over $1,000 but this was included in his budget for this year. Motion was made by Trustee Fitch authorizing Chief Mills to go ahead with KJBL for the $2,855.93 from his budget. Motion was seconded by Trustee Hultenius and passed unanimously.

The other item under Police Committee is that PBA will be meeting regarding their contract negotiation.

Motion was made by Trustee Maney to approve Abstract #2 dated July 16, 2018 in the amount of $89,042.38 plus voucher for Catskill Mountain Embroidery in the amount of $297.50 from Joint Activity fund. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police, Street and Water Reports for June, 2018, the Sewer Report dated July 10, 2018, the Code Enforcement Officer’s Report for 6/15 – 7/12/18. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to surplus the Sewer John Deere 318 mower with an ad in our official paper. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present with an update on the Water Project and the Highway Garage projects. Written report was given to Board dated July 16, 2018.

Motion was made by Trustee Hultenius to approve payment to Merritt Construction for Pay Request #2 for work completed through June 29 in the amount of $289,442.67. Motion was seconded by Trustee Maney and passed unanimously.

Mayor Maxey pointed out that the Delhi Police Department received a thank you from C.L.A.S.I. for their help with the Bridge Run along with a donation for $200.

Mayor Maxey presented letter from Frank & Deborah Lumia dated 7/16/18 regarding property located at 205 Main Street. Mayor Maxey indicated that the letter addresses the purchase of the canal piece for $1 from the Village, as we have done for others and easement for the road where the Village would not be responsible for maintenance.

Motion was made by Trustee Fitch to allow “the canal parcel” which adjoins the 205 Main Street property be purchased for $1 plus any other costs relating to the transfer of title as well as easement for the purposes of ingress and egress by foot and or motor vehicle to who so ever should own the subject property with the understanding that the Village will have no obligation or responsibility to maintain or improve the lane. It is further understood that the cost to prepare and record necessary documents to achieve this goal be the responsibility of the owner of 205 Main Street or other interested parties.” Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey allowed Kim Paterson and Johana Arnold the floor as they arrived late and they were granted privilege of the floor. They had a letter dated 7/16/18 that indicated they would like permission to thin the stand of spruce seedlings and to remove 100 small plants for a study of mycorrhizal fungi. They indicated they would be working with Ron Frisbee (forester) and the Watershed Agricultural Council.

Mayor Maxey indicated that Ron Frisbee should do a letter to the Village with details of his plan and releasing the Village of liability.

Mayor Maxey indicated that the Village has been awarded a SAM grant from Assemblyman Brian Miller for $30,000, which would help with Delhi Rehabilitation Center in not allowing items to flow into WWTP that could cause damage to our equipment.

Mayor Maxey also indicated we have been awarded a SAM grant of $50,000 from Senator Bonacic toward replacing our dump truck.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 06/18/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, June 18, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of May 21, 2018 regular meeting and June 14, 2018 special meeting. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 18, 2018 in the amount of $74,995.40, and Abstract #1 dated June 18, 2018 in the amount of $112,103.82, with the addition of two vouchers for payment to Delaware Engineering. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Police, Street and Water Reports for May, 2018, the Sewer Report dated June 15, 2018, the Code Enforcement Officer’s Report for 5/17 – 6/15/18. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present with an update on the Water System Improvement and the DPW Garage projects.

Motion was made by Trustee Samudrala approve payment request #1 from Merritt Construction for the Water System Improvement Project in the amount of $248,604.55. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #1 form Vacri Construction for the Water System Improvement Project in the amount of $3,562.50. Motion was seconded by Trustee Maney and passed unanimously.

Sandy Stead from RealTerm Energy gave a presentation on the conversion to LED streetlights. The Board had some questions which she will get back to them on before making a decision.

Glenn Nealis from the Delaware County IDA was present to talk about possible funding from the NYS Office of Community Renewal. Motion was made by Trustee Samudrala to pass Resolution No of 2018 “Authorizing the Scheduling/Publication of a Public Hearing for the Purpose of Seeking Public Input in Regard to the New York State Office of Community Renewal CDBG community Planning Grant Program”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

WHEREAS, the NYS Office of community Renewal is accepting applications as part of the NYS Consolidated Funding Application process from eligible communities to compete for funds available through the 2018 CDBG Community Planning Grant Program; and

WHEREAS, the Village of Delhi is considering undertaking a study in conjunction with the Town of Delhi for the purpose of identifying potential sites and the need/feasibility of new housing options to serve the interests of the community and area employers; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant hold a public hearing to obtain the view of citizens on community development and housing needs, as well as the proposed activity.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes the scheduling of a public hearing on Monday, July 16, 2018 at 6 pm to be held at the Village Hall.

Motion was made by Trustee Hultenius to appoint Gabrielle Pierce as Village Historian. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Corporate Authorization Resolution with Delaware National Bank to approve signatures on Village accounts. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to add Richard Maxey (replacing David Truscott) as a signor on the Small Cities Grant account with Delaware National Bank. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to appoint Michael Brady as a per diem employee at the wastewater treatment plant, as needed, at a rate of $24.14 per hour, after his retirement. Motion was seconded by Trustee Maney and passed unanimously.

The Board discussed a complaint about the driveway at 3 Division Street. They decided to take no action.

Motion was made by Trustee Maney to enter into executive session at 7:26 pm. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:39 pm

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:40 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 05/21/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, May 21, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Ed Chytalo and David Truscott

Motion was made by Trustee Fitch to approve the minutes of April 16, 2018 regular meeting and May 8, 2018 Joint Town and Village Meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #12 dated May 21, 2018 in the amount of $119,821.27, with the addition of a voucher to Rich Kelly for $200 and NBT Mang for $58,184.36. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police, Street and Water Reports for April, 2018, the Sewer Report dated May 17, 2018, the Code Enforcement Officer’s Report for 4/19 – 5/17/18 and the Treasurer’s Report for April, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the Water System Improvement Project. He said that all piping is in the ground on Delaware Avenue and pressure testing and flushing of the new main is being done this week. The building for the new well should start within the next couple of weeks, and pending the DOT permit, work in front of the school should start within the next couple of weeks.

There was discussion about the RealTerm Energy LED streetlight conversion proposal. The Board decided to table it until June.

Motion was made by Trustee Samudrala to approve an Amendment to the Delhi User Agreement with Saputo Dairy Foods USA. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve a request from C.L.A.S.I. to close Page Avenue and Bridge Street from approximately 8:30 am to 11:30 am on June 2, 2018 for the Annual Covered Bridge Run. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Resolution No. 5 “Approving the Annexation of Certain Property by the Village of Delhi” concerning properties on Andes Road. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

            WHEREAS, the Village of Delhi (the “Village”) and the Town of Delhi (the “Town”) received a petition, attached as Exhibit “A” (the “Petition”), proposing that the Village annex properties identified as SBL # 171.18-4-5.2, SBL # 171.18-4-1.2, SBL # 171.18-4-1.1, SBL # 171.18-4-2.1, SBL # 171.18-4-5.1, SBL # 171.18-4-2.2 and SBL # 171.18-4-4, which are presently situated in the Town; and

            WHEREAS, the duly appointed assessor for the Town has certified that Petitioners own a majority of the assessed valuation of real property in the above-described parcels; and

            WHEREAS, as required by General Municipal Law § 704, the Village and the Town noticed a joint public hearing of the Town Council and the Village’s Board of Trustees for April 2, 2018 for the purpose of hearing any testimony and receiving evidence or information concerning the Petition and the question of whether the annexation is in the over-all public interest (a copy of that notice is attached as Exhibit “B”); and

            WHEREAS, that joint hearing was held on April 2, 2018, at which time there were no objections, either written or verbal; and

            WHEREAS, having heard the testimony presented at that joint hearing, the minutes of which are attached as Exhibit “C”, and having reviewed the petition, the Village has determined that the Petition complies in all respects with the requirements of the Municipal Annexation Law (N.Y. General Municipal Law § 700 et seq.); and  

            WHEREAS, having considered the provisions of General Municipal Law §§ 707 and 708 concerning the assumption of indebtedness or other liabilities and the disposition of property, the Town and the Village have entered into no agreement altering the terms of those statutes; and

           

            WHEREAS, after considering the above, based upon all of the information before it, the Village has further determined that the proposed annexation is in the over-all public interest.

            NOW, THEREFORE, BE IT RESOLVED that:

  1. The Village of Delhi hereby determines to annex properties identified as SBL # 171.18-4-5.2, SBL # 171.18-4-1.2, SBL # 171.18-4-1.1, SBL # 171.18-4-2.1, SBL # 171.18-4-5.1, SBL # 171.18-4-2.2 and SBL # 171.18-4-4; and
  2. In cooperation with the Town, the Village will undertake whatever steps are necessary to effectuate the annexation proposed in the Petition under the Municipal Annexation Law; and

           

            The Village will file a copy of this resolution, with attached exhibits, with the Clerk of the Village of Delhi.

Motion was made by Trustee Samudrala to approve request from Fair on the Square Committee to close Church Street from 5:15 pm (a change from their requested 4 pm) until 10 pm every Friday evening in July, as well as Court Street from 5:15 pm until 10 pm, to store tables, chairs and memorial benches in the Village Hall Garage and to use the Village buntings. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve the Tobacco-Free Policy. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to appoint Eileen Kline as tennis director and Laurie Rolfe as the volleyball director for the 2018 summer recreation season. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to move forward with purchase of John Deere 570 mower from Cazenovia Equipment. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:07 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 04/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, April 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Delaware Academy FFA, who gave a presentation on their sap collection and maple syrup production.

Motion was made by Trustee Fitch to approve the minutes of the March 19, 2018 regular meeting and the April 2, 2018 Organizational meeting and joint town and village meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #11 dated April 16, 2018 in the amount of $82,680.80, with the addition of two vouchers for Williamson Law Book for water/sewer software support, one in water and one in sewer in the amount of $472.50 each. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for March, 2018, the Street and Water Reports for March, 2018, the Sewer Report for March, 2018, the Code Enforcement Officer’s Report for 3/6 – 4/13/18, and the Treasurer’s Report for March, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the Water Project.

Motion was made by Trustee Samudrala and award the Village of Delhi Water System Improvements Contract, No. VD1-E-17 – Electrical Construction to Vacri Construction Corporation, of Binghamton, NY, the low bidder, for the base bid contract price of $248,000.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for VD1-E-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, etc.). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Water System Improvement Contract No. VD1-G-17 – General Construction to Merritt Construction Inc., of Saugerties, NY, the low bidder, for the base bid contract price of $1,448,341.25. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to award the Bid Alternate Work Items #10, 11, 12 & 13 (rock removal, concrete curbing and sidewalk respectively) at the pricing provided in the Bid. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to execute the necessary paperwork for VD1-G-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial completion, checks for contractor payments, etc.). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign DRBC Plan Review Application. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing payment to Delaware River Basin Commission in the amount of $5,000 to update docket D-75-70 CP to include new water well. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to pass Resolution #5 regarding the Annexation of properties on Andes Road into the Village. Motion was seconded by Trustee Hultenius and then tabled for clarification on the properties listed.

It was announced that there will be a special meeting between the Town and the Village at 7:15 on May 8, 2018 at the Town Hall regarding annexations.

Motion was made by Trustee Fitch to appoint Deanna Maney as the Little League Director and Jerry Cheshire as the Basketball Program Director for the 2018 Summer Recreation season. Motion was seconded by Trustee Hultenius and passed with Mayor Maxey and Trustees Fitch, Samudrala and Hultenius voting yes and Trustee Maney abstaining.

Motion was made by Trustee Samudrala approving the Agreement between the Village of Delhi and The State University of New York at Delhi for swim lessons for the 2018 summer season, at a cost of $55 per lesson, and directing the Mayor to sign the agreement. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:26 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 04/02/2018

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 2, 2018 at 6:15 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

It was verified that Trustees Maney and Fitch signed their oaths of office.

Meeting began at 6:17 p.m.

Motion was made by Trustee Fitch, seconded by Trustee Samudrala and passed unanimously to approve the following:

Deputy Mayor:
Christopher Maney, with term ending April 2019

Clerk/Treasurer:
Michele Griffin (term runs with Mayor – April 2019)

Village Attorney:
Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer:
Thomas Little

Health Officer:
Regina Krzyston

           

Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 p.m. in the Village Hall Board Room.

Designating The Reporter as the official newspaper for the Village of Delhi.

Designating the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorizing the Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designating Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorizing Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring month bills as needed.

Directing the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2019-2020 Organizational Meeting of the Village Board.

Accepting the following assignments to Boards and Board Committees:

DPW Committee:
Trustees Samudrala, Fitch

Police Committee:
Trustees Fitch, Hultenius

Joint Services Committee:
Trustees Hultenius, Maney

Codes, Buildings & Planning Committee:
Trustees Maney, Samudrala

Finance Committee:
Mayor Maxey, Deputy Mayor Maney

Zoning Board of Appeals:
Dave Kopecek (term exp. 2022)
         

Planning Board:                  
Heather Phelps-Lipton (term exp. 2024)

Roger Hillstrom as Chairman

David Curley (term exp. 2022)

David Wakin, perm. appt (term exp. 2022)

Public hearing on proposed Local Law #1 “Tax Cap Override” was opened at 6:33 p.m.

Motion was made by Trustee Maney to close the public hearing on proposed Local Law #1. Motion was seconded by Trustee Samudrala and passed unanimously. Public hearing closed at 6:35 p.m.

Motion was made by Trustee Samudrala to adopt Local Law #1 “Tax Cap Override”. Motion was seconded by Trustee Hultenius and passed unanimously.

Public hearing on proposed 2018-2019 Village Budget was opened at 6:36 p.m.

Motion was made by Trustee Samudrala to close the Public Hearing on the proposed budget. Motion was seconded by Trustee Maney and passed unanimously. Public hearing closed at 6:48 p.m.

Motion was made by Trustee Hultenius to adopt the proposed 2018-2019 Village Budget. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:57 p.m.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Joint Minutes 04/02/2018

A joint meeting of the Board of Trustees of the Village of Delhi and the Town Council for the Town of Delhi was held on Monday April 2, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

TrusteesChristopher Maney, Jeremy Fitch, Robin Hultenius,
Sridhar “Sam” Samudrala

Supervisor:    Mark Tuthill

Councilmen:Janet Tweed, William Cairns, Al Perkins, Matt Krzyston
                                

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

6:00:   Public hearing on the Annexation of seven (7) lots along State Highway 28 in the Town of Delhi.

There was discussion about the annexation of two additional lots, currently owned by the Village, which are unoccupied and uninhabited. The Town Council will be discussing a proposed Resolution regarding those lot at its next regular meeting.

Motion was made by Trustee Fitch to closed the public hearing. Motion was seconded by Trustee Hultenius and passed unanimously. Public hearing closed at 6:08 p.m.

Motion was made by Trustee Fitch to approve Resolution No. 4 of 2018 “Order the Annexation of Certain Uninhabited Property by the Village of Delhi”. Motion was seconded by Trustee Hultenius and passed unanimously.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/19/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, March 19, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve the minutes of the February 26, 2018 regular meeting and the budget workshop of March 12, 2018 with correction to the March 12, 2018 minutes to delete “Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously” in the middle of the document as it is a duplicate. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #10 dated March 19, 2018 in the amount of $72,444.05 with addition of bill for $70.47 for reimbursement of copays to Brian Davis for Police and $467.89 to Safelite for Street for a grand total of $72,982.41. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the Police Report for February, 2018, the Street and Water Department reports for February, 2018, the Sewer Department Report dated March 16, 2018, the Code Enforcement Officer report dated 2/15 – 3/16/18 and the Treasurer’s Report for February, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Presentation was made by Bob Granger, President of Eastern Energy Solutions regarding LED lights.

Motion was made by Trustee Hultenius to schedule a public hearing on proposed Local Law #1 of 2018 “Tax Cap Override” for April 2, 2018 at 6:30 pm. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to schedule a public hearing on tentative 2018-2019 Village budget for April 2, 2018 at 6:45 pm. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to hold a joint Village and Town meeting on April 2, 2018 at 6:00 pm regarding Annexation. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had regarding letter from Richard Gumo, dated February 28, 2018.

Motion was made by Trustee Hultenius to increase CAP charge by $0.25, effective 6/1/18, from $2.80 per unit to $3.05

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously. Meeting adjourned at 7:39 p.m



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/12/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, March 12, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Discussed all budgets and ways to increase revenue in each.

General fund - presented with a 2% tax levy increase, still using substantial fund balance. Clerk to present tentative budget with a 2.5% increase. Trustees agree to pass a tax cap override.

Water fund – discussed increasing the capital charge in anticipation of Phase 3.

Sewer fund – reflects the wish list for sewer plant, using substantial fund balance.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Joint Activities – Looks good. Clerk to send letters to all 2017 recreation directors seeking their interest in 2018.

Motion was made by Trustee Samudrala to allow the K-9 to come into service for the police department. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:00 p.m.



Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/26/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday February 26, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:02 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Anne Stack, Peg Baldwin and Julie Bergmann.

Motion was made by Trustee Fitch to approve the minutes of the January 2, 2018 special meeting, the January 22, 2018 regular meeting, the joint Village and Town meeting of January 22, 2018 and the budget workshop of February 12, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #9 dated February 26, 2018 in the amount of $175,524.61. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve the Bingo Inspection Report for 2/21/18, the Police Report for January, 2018, the Street and Water Department reports for January, 2018, the Sewer Department Report dated 2/22/18, the Code Enforcement Officer report dated 1/18 – 2/15/18 and the Treasurer’s Report for January, 2018. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from DCAS, LLC for $750 for the village’s 20-yard poly sludge box. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bill Sprague for $75.00 for the old console and cage from a surplus police car. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bayridge Motors, Inc. for $1,255 for the surplus 2008 Dodge Charger police vehicle. Motion was seconded by Trustee Samudrala and passed unanimously.

A policy and procedure manual for the police canine unit was discussed. It was tabled to allow the Board to speak with the village attorney and insurance company.

Motion was made by Trustee Maney to approve Resolution No. 2 of 2018 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

WHEREAS, the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

WHEREAS, it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entitly for the years 2016-2017 & 2017-2018. Each parcel to be treated individually.

The properties affected are listed on the attached pages (shown below)

171.6-9-8       118 Main Delhi, Inc.

171.7-8-12     Babcock, Richard

171.10-4-16   Bishop, Donald F II Enterprises

149.19-6-27   Brady Michael P. & Mary A.

171.14-1-3     Depot Street Development Corp.

171.7-1-13     Finn, Sibel

171.10-6-15   Hert, Elke

149.19-3-8     Rudick, Tom

171.10-7-26   Salerno, Steven

149.19-4-6     StevenKelley, Inc.

149.19-4-7     StevenKelley, Inc.

Motion was made by Trustee Maney directing the Mayor to sign the Stipulation, bearing Index #20171081 for the Foreclosure of Tax Liens. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve the Audit performed by EFPR Group for the fiscal year ending May 31, 2017. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve the request by the Greater Delhi Area Chamber of Commerce to use the gazebo on the square, with electric, for it’s 34th Annual Harvest Festival on Saturday, September 22, 2018, and to use the parking spaces on Court Street that day, by reserving them Friday night and Saturday morning. They also request that extra garbage cans be placed on the square for their event. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Highway Garage Contract, Contract No. VD2-G-17 – General Construction to Tweedie Construction Services, Inc, of Walton, NY, the low bidder, for the base bid contract price of $132,721.00. Motion was seconded by Trustee Maney and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Maney authorizing the Mayor to execute the necessary paperwork for contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, ect.). Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion to authorize Change Order #1 to Contract VD2-G-17, Village of Delhi Highway Garage to deduct alternates for electrical, garage doors, and concrete floor with radiant heat tubing. CO#1 will reduce the contract price by $36,600 and result in a revised contract value of $96,121.00. Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Samudrala to buy a new skid steer for the sewer plant at a cost of $35,421.81. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to surplus the skid steer and cat loader from the sewer department. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala at 7:10 p.m. to enter into executive session to discuss pending litigation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:16 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:23 p.m

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/12/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, February 12, 2018 at 6:00 p.m. at the Village Hall.

Present:   Mayor: Richard Maxey

Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala (Jeremy Fitch – absent)

Street Supervisor Michael Brown

Sr. Wastewater Treatment Plant Operator David Hornbeck

Stacey Eggers, Cedarwood Engineering                                            

                                               

The meeting started at 6:00 p.m.

Street Department presented their proposed budget, with very few changes from last year.

Sewer budget was discussed. Items on the wish list include a blower, sander for the truck and some safety equipment, along with a Bobcat skidsteer.

Motion was made by Trustee Samudrala to allow vendors to set up their booths on the square for alcohol tastings, limited to the Square, on March 24, 2018 from 12 – 4 pm, pending County approval and with proper signage and permits. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:25 p.m.


Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/22/2018 (2)

A joint meeting of the Board of Trustees of the Village of Delhi and Town was held on Monday January 22, 2018 at 7:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

Supervisor:    Mark Tuthill
Councilmen:Janet Tweed, William Cairns, Al Perkins, Matt Krzyston

                                    

The meeting started at 7:00 p.m. with the Pledge of Allegiance.

7:00:   Public hearing on the Final Draft of the Delhi Local Flood Analysis document

There was much discussion regarding the LFA, many points were clarified:

            The LFA is a working document, and can be modified in time

            Adopting the LFA does not commit the Village or Town to any flood mitigation projects

            Adoption the LFA will open up new funding opportunities for any proposed projects

            The Village and Town Boards will be the ones to approve any proposed projects, not the Flood Commission

            Adopting the LFA could have many positive impacts on the community, including changing the flood zones, which could in turn, lower flood insurance for many properties.

Motion was made by Trustee Samudrala to declare a negative declaration and authorize the Mayor to sign the SEQR document. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to adopt Resolution #1 of 2018 for the Village of Delhi “In the Matter of the Adoption of the Delhi Local Flood Analysis”. Motion was seconded by Trustee Samudrala and passed unanimously. Resolution reads as follows:

In the Matter of the Adoption of the Delhi Local Flood Analysis

WHEREAS, the Village Board has reviewed and considered the Delhi Local Flood Analysis (LFA); and

WHEREAS, the LFA was presented to the Village Board at least 10 days prior to the Town Board meeting on December 11, 2017; and

WHEREAS, the Village Board scheduled a public hearing on the LFA at the Village Board meeting on December 11, 2017; and

WHEREAS, the public hearing was properly noticed in the Village’s official newspaper by January 8, 2018; and

WHEREAS, the public hearing on the LFA was held January 22, 2018 at the Village Hall; and

WHEREAS, the Village Board reviewed and considered all public comments received on the LFA; and

WHEREAS, the LFA was on file for inspection both online and at the Village Clerk’s office prior to the hearing and during the public review process; and

WHEREAS, the LFA identifies flood hazards along the West Branch of the Delaware River and tributaries within the Village of Delhi; and

WHEREAS, the LFA outlines recommendations for addressing and potentially reducing flood hazards along the West Branch of the Delaware River and tributaries within the Village of Delhi; and

WHEREAS, the Village Board has caused to be prepared a long Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of the LFA;

WHEREAS, the Village Board has duly considered the contents of the EAF for the adoption of the LFA and completed Parts 2 and 3 thereof;

WHEREAS, the Village Board has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the LFA; and

WHEREAS, the Village Board has issued a negative declaration under SEQRA for the adoption of the LFA, thereby complying with the mandates of the State Environmental Quality Review Act.

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE

VILLAGE BOARD OF DELHI, DELAWARE COUNTY, NEW YORK:

THAT THE Village Board of the Village of Delhi hereby determines that the Delhi Local Flood Analysis, attached hereto and made a part hereof, is hereby adopted.

Motion was made by Councilman Perkins to adopt Resolution #2 of 2018 for the Town of Delhi “In the Matter of the Adoption of the Delhi Local Flood Analysis”. Motion was seconded by Councilman Cairns and passed unanimously. Resolution reads as follows:

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:36 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/22/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday January 22, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott, regarding a sidewalk at Upper Main Street.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of December 11, 2017, and the special meetings of December 28, 2017 and January 2, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated January 22, 2018 in the amount of $319,118.20.   Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for December, 2017, the Police 2017 Annual Report, the Code Enforcement Officer’s Report for December 8, 2017 – January 18, 2018, the Street and Water Reports for December, 2017, the Sewer Report dated January 17, 2018 and the Treasurer’s Reports for October through December, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to allow the Delhi Chamber of Commerce to close Main Street for its 8th annual St Patrick’s Day Parade on Saturday, March 24, 2018, to allow them to be covered under the Village’s insurance for NYSDOT’s permit purposes, and to allow them to utilize the Village Police Department for traffic control purposes. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the 2018 town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve payment for John Anderson’s 2A license renewal in the amount of $160.00 Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign Program Contract with CWC for funding in amount of $220,174.00 for a new street sweeper. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign Payroll Software Support Contract and Accounting Software Support Contract with Williamson Law Book Company and directing the Clerk to remit payment in amount of $830.00 for each. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign Subrecipient Agreement, together with Glenn Nealis of the Delaware County Local Development Corporation for the NYS Office of Community Renewal Grant for the Shire Pub. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign the Escrow Agreement with the Delaware County IDA for the escrow account of the DRNC. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 6:47 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/02/2018

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, January 2, 2018 at 12:00 p.m. at the Village Hall.

Present:     

Mayor:  Richard Maxey
Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala (by phone)                                                 

Delaware County IDA:  James Thomson & Glenn Nealis                                   

The meeting started at 12:06 p.m.

Motion was made by Trustee Samudrala to have the village attorney amend the agreement with the DRNC to show that there will be an evaluation period of 6 months before a decision is made on whether or not a bar screen will be required to be installed by the DRNC, and that there will be an evaluation every 6 months after that, and directing the Mayor to sign the agreement, pending the final copy from the Village Attorney and proof of deposit by the IDA of $20,000 in to an escrow account.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:35 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, January 2, 2018 at 6:00 p.m. at the Village Hall.

 

Present:        Mayor:             Richard Maxey

                           Trustees:               Christopher Maney, Jeremy Fitch, Robin Hultenius,

                                                            Sam Samudrala (by phone)

 

                        Delaware County IDA:        James Thomson

                                                                        Glenn Nealis

                                               

                                               

The meeting started at 12:06 p.m.

Motion was made by Trustee Samudrala to have the village attorney amend the agreement with the DRNC to show that there will be an evaluation period of 6 months before a decision is made on whether or not a bar screen will be required to be installed by the DRNC, and that there will be an evaluation every 6 months after that, and directing the Mayor to sign the agreement, pending the final copy from the Village Attorney and proof of deposit by the IDA of $20,000 in to an escrow account.  Motion was seconded by Trustee Maney and passed unanimously.

 

Motion was made by Trustee Maney to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

 

Meeting adjourned at 12:35 p.m.

Board of Trustee Minutes 12/28/2017

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, December 28, 2017 at 12:00 p.m. at the Village Hall.

Present:     

Mayor:  Richard Maxey
Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius (by phone)                                                 

Attorney:        Earl Redding, Esq. (by phone)

WWTP Supervisor David Hornbeck

                                    

The meeting started at 12:00 p.m.

Upon due consideration of the User Agreement between the Village of Delhi and the DRNC (Delhi Rehabilitation and Nursing Center), the Board has not authorized the Mayor to execute the agreement and would like the Mayor to go back and reconsider Sections 8, 9 and 24, and other provisions of the Agreement as discussed.

Motion was made by Trustee Maney to adjourn.  Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 1:00 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 12/11/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday December 11, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey (absent)

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was given to Tom and Laura Jefferys regarding the sidewalk on Division Street.  Mayor Maxey and the Board agreed to look into matter with Street Superintendent, Dave Curley, Bill Brown, etc. to get opinions.  He indicated that the board members should walk the street from Main Street to 8 Division Street and indicate to Mayor Maxey their thoughts.

Motion was made by Trustee Fitch to approve the minutes of November 20, 2017 regular meeting.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 in the amount of $95,963.21, with addition of four (4) WEX bills:  $495.26 for Police, $96.39 for Street, $84.14 for Water and $330.84 as well as $3,200 to Steven R. Spratley for removal of large ash tree on Park Place and $45,423.00 to National Metering Services  for water meter installations 11/13/17 – 11/30/17.  Motion was seconded by Trustee Hultenius and passed unanimously. 

Motion was made by Trustee Fitch to accept the Police Report for November, 2017, the Code Enforcement Officer’s Report for 11/16 – 12/7/17, the Water and Street Department Report for November, 2017 and the Sewer Department Report dated December 7, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Delaware Engineering gave update on Water Project and Highway Garage.

Motion was made by Trustee Samudrala to authorize Clerk to advertise for bids for the Water System Improvement Project.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to advertise for bids for the Highway Garage Project.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to surplus the 2008 Dodge Charger with a minimum of $1,500.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Motion was made by Trustee Fitch to provisional appointment of Police Officer Davis to the position of Police Detective.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to surplus the old sludge container.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Maney to hire Ronald Pagerie PT per diem for snow removal at a rate of $18.91.  Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Maney indicated the LFA was complete and discussion was had that the Village should be the lead agency. 

Motion was made by Trustee Maney for the Village to be lead agency for the LFA.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to have a Joint Public Hearing between the Town and Village on 1/22/18 @ 7 pm.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Maney indicated that the pool bids are due back to the town tomorrow (12/12/17).

Trustee Samudrala indicated the skating rink is up.

Motion was made by Trustee Fitch to update the agreement with the Joint Fire District for snow removal.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the DTC proposal for camera security with cloud storage at a price of $1,582.41.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 6:44 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 11/20/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday November 20, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey (absent)

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was given to Tom and Laura Jefferys regarding the sidewalk on Division Street.

Motion was made by Trustee Fitch to approve the minutes of October 16, 2017 regular meeting as well as the minutes of the special meeting of November 1, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #6 in the amount of $305,974.37, with addition of five (5) additional bills:  $3,475.00 to Steven R. Spratley, $90.00 to Sammy Lee Truax Jr. for 10/15/17 mowing, $90.00 to Sammy Lee Truax Jr. for 10/30/17 mowing, $565.00 to Mohawk Lift Systems for battery back up relating to elevator and $337.00 to Mohawk Lift Systems for semi-annual maintenance for the elevator.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Motion was made by Trustee Fitch to accept the Police Report for October, 2017, the Code Enforcement Officer’s Report for 10/13 – 11/16/17, the Water and Street Department Report for October, 2017 and the Sewer Department Report dated November 16, 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to advertise for sidewalk and snow removal contractors.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the resignation of Faiga Brussel from the Village of Delhi Planning Board, with thanks for her many years of service.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to appoint Heather Pheleps-Lipton to Planning Board to replace Faiga Brussel for the balance of her term (2018).  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to buy back 40 hours of vacation time from David Hornbeck per Teamsters’ Contract.  Motion was seconded by Trustee Fitch and passed unanimously.

NYSEG proposals for the WWTP and Water Plant were tabled until next month.  The board felt they needed updated proposal and Trustee Samudrala also felt college could do some of the work.

Motion was made by Trustee Fitch to hire Scott Rasmussen to the position of laborer for the Street Department, pending drug test.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve Spratley & Sons removing large maple on 22 Clinton Street per his quote of $1,400.  Motion was seconded by Trustee Fitch and passed unanimously.

The board mentioned they are not prepared to move ahead with the camera security quote as they need a revised quote from Kevin Brown @ ZS Security so that the quotes are equal in what they have to offer the village.

The Public hearing for the Delhi Telephone Company cable franchise agreement was opened at 6:15 p.m.  Jason Miller from Delhi Telephone Company was present to answer any questions.

Motion was made by Trustee Samudrala to close the public hearing the Delhi Telephone Company cable franchise agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing was closed at 6:30 p.m.

Motion was made by Trustee Fitch to authorize the Deputy Mayor to sign the Franchise Agreement with Delhi Telephone Company.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Samudrala mentioned to everyone that Small Business Saturday is November 25, 2017, sponsored by Delhi Chamber.

Trustee Maney mentioned to the board that the Town will be hiring a mechanic FT and the village would be able to utilize.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:42 p.m.


Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 11/01/2017

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday November 1, 2017 at 12:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Sridhar “Sam” Samudrala,                                                

                                       

The meeting started at 12:08 p.m.

Motion was made by Trustee Samudrala to accept the bid from Spratley & Sons for tree trimming and removal throughout the village at a price of $3475.00.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to sign a Stipulation with the County of Delaware regarding the foreclosure of 20 Park Place.  The Village will be taking the lead on the sale of the property.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:12 p.m.

Respectfully submitted,


Michele C. Griffin
Clerk-Treasurer

Board of Trustee Minutes 10/16/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 16, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:   Mayor:  Richard Maxey 

Trustees: Jeremy Fitch, Sridhar “Sam” Samudrala, Robin Hultenius,
Christopher Maney

                                   

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Mayor announced trick-or-treating will be observed on Halloween day, October 31, 2017 from 4 p.m. until 9 p.m.

(Trustee Hultenius absent)

Motion was made by Trustee Maney to approve the minutes of September 18, 2-17 regular meeting.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve the minutes of the special meeting of October 2, 2017.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #5 in the amount of $132,503.40.  Motion was seconded by Trustee Maney and passed unanimously.  Motion was made by Trustee Maney to amend the previous motion to include a payment for Michael Brady’s license removal in the amount of $160.00.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Bill Brown was present from Delaware Engineering to discuss the progress of the water system improvement project and the new DPW garage project.

Motion was made by Trustee Samudrala to authorize the mayor to sign easements with NYSEG for the installation of electric facilities within Village property for the new well.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign an Agreement with Delaware Engineering, DPC for professional services associated with the new highway garage in the amount of $12,500.  Motion was seconded by Trustee Fitch and passed uananimously.

Kevin Brown gave a presentation regarding a security system for the Village Hall.

Jason Miller of Delhi Telephone was present regarding the Franchise Agreement between the Village of Delhi and DTC.

Motion was made by Trustee Samudrala to set a public hearing regarding the Franchise Agreement with Delhi Telephone Co. for November 20, 2017 at 6:15 p.m.  Motion was seconded by Trustee Maney and passed unanimously.

(Trustee Hultenius arrived – 6:40 p.m.)

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 9/13/17, the Police Report for September, 2017, the Code Enforcement Officer’s Report for 9/14 – 10/13/17, the Street Department Report for September, 2017 and the Sewer Department Report dated October 13, 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to grant permission to O’Connor Hospital to hold their 19th Annual Holiday Parade on Saturday, December 2, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign a Network Maintenance and Support Agreement with ISD for 50 hours at a cost of $3,825, and directing the Clerk to pay the same.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch at 7:04 p.m. to enter into executive session to discuss contract negotiations.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session.  Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:27 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:28 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

 

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 10/02/2017 Special

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 2, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:   Mayor:  Richard Maxey (absent)

Trustees: Jeremy Fitch, Sridhar “Sam” Samudrala, Robin Hultenius,
Christopher Maney

                                   

The meeting started at 6:00 p.m.

Public hearing was opened at  6:00 p.m. on Resolution No. 7 of 2017 “Authorizing the Submission of an Application to New York State Office of Community Renewal for Fiscal Year 2017, Community Development Block Grant Funding, Department of Economic Development”.

Motion was made by Trustee Hultenius to close public hearing at 6:16 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to pass Resolution No. 7 of 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

WHEREAS, the Office of Community Renewal is accepting applications from eligible communities to compete for funds available through the 2017 Community Development Block Grant Program; and

            WHEREAS, a request for assistance, in the form of a grant, has been received from a local business to aid in their recovery from a fire that has forced their closure; and

WHEREAS, O’Neill’s Shire Pub, Inc. is proposing to undertake a project to install furniture, fixtures and equipment necessary to re-open and operate their restaurant business, such project resulting in the retention of four jobs and the creation of three full-time and 18 part-time jobs within 24 months; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in relation to the application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

            NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes and directs the Mayor of the Village of Delhi to submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Motion was made by Trustee Hultenius to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:18 p.m.

 

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 09/18/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday September 18, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:             Richard Maxey (absent)

Trustees:  Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of August 21, 2017 and the special meeting of September 12, 2017. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve Abstract #4 dated September 18, 2017 in the amount of $144,320.07, with the addition of a voucher to RH Lewis in the amount of $379.74.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the Police Report for August, 2017, the Code Enforcement Officer’s Report for 8/17 – 9/14/17, the Water and Street Department Reports for August, 2017, the Sewer Department Report dated September 14, 2017 and the Tennis Report for the 2017 season.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of a new Roots blower for the aeration tanks at the wastewater treatment plant at a cost of $12,432.71 per a quote from USA Bluebook.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve the sealing of the parking lot at the wastewater treatment plan from the gate to the garage in the amount of $2,617.00 per a quote from Webster paving.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for their invoice totaling $7,520.00 related to the water system improvement project, pending reimbursement by EFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

Valerie Nichols of Delhi Telephone Company gave a presentation on their security camera system and monitoring service.

Public hearing on proposed Local Law #5 for Nuisance Law changes was opened at 6:30 pm.

Glenn Nealis was present from Delaware County Local Development Corporation regarding a Small Business Grant Program opportunity that would benefit the Shire Pub through the Office of Community Renewal.

Motion was made by Trustee Fitch to set a public hearing on the CDBG for the Shire Pub for October 2, 2017 at 6:00 and direct the Clerk to publish for said hearing.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing on Nuisance Law changes.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing closed at 6:49 p.m.

Motion was made by Trustee Hultenius to adopt LL #4 “Nuisance Law”.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve a request for $10,000 for a First Time Homebuyer application #D-13.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Richard Sass as a part-time Police Officer at a rate of $19.50 per hour.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to hire Ian Homer as a school crossing guard.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:02 p.m.

Respectfully submitted,


Michele C. Griffin
Clerk-Treasurer

Board of Trustee Minutes 09/13/2017 Special

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday September 12, 2017 at 12:05 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney (by telephone)

Sridhar “Sam” Samudrala

The meeting started at 12:05 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to accept the bid from National Metering Services, Inc. for replacement of approximately 600 water meters throughout the village at their price of $147.00 per meter.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:06 p.m.


Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 08/21/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday August 21, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of July 17, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 dated August 21 in the total amount of $180,876.46 with the addition of a voucher to Allan Alwine in the amount of $120.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion  was made by Trustee Fitch to accept the bingo Inspection Report dated 8/2/17, the Police Report for July, 2017, the Code Enforcement Officers Report for 7/20 – 8/17/17, the Water and Street Departments Report for July, 2017, the Sewer Report for July, 2017 and the 2017 season reports for Little League, Youth Basketball and Summer Volleyball.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to hire Matthew Davis and Jeffrey Tyler as Wastewater Treatment Plant Operator Trainees, pending physicals and drug tests.  Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown was present from Delaware Engineering with an update on the Water System Improvement Project. 

Motion was made by Trustee Hultenius to approve payment to Delaware Engineering for Invoice #1 ($54,529.36) and Invoice #2 ($22,147.78) and to Roemer, Wallens, Gold and Mineaux for $9,550.00 for the Water System Improvement Project.  Monies for these invoices have already been reimbursed by EFC.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Invoice #3 ($18,991.50) and Invoice #4 ($14,240.80) for the Water System Improvement Project, pending reimbursement by EFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

6:30    Public hearing opened on proposed Local Law #3 of 2017 “Adopting a Community Choice Aggregation Program”.

Tara Donadio, of Cornell Cooperative Extension in Hamden, was present to introduce herself and to offer help with any of the Climate Smart Communities programs and grants.

Motion was made by Trustee Samudrala to approve the Energy Efficiency Proposal as part of the NYSEG Energy Saver Program, managed by Lime Energy Services, Co. at the Wastewater Treatment Plant.  The Village’s portion of the cost will be $9,015.38.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing at 6:40 p.m.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to adopt Local Law #3 of 2017 “Adopting a Community Choice Aggregation”, together with Appendix B and Appendix C.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to schedule a public hearing on Nuisance Law revisions for September 18, 2017 at 6:30 p.m..  Motion was seconded by Trustee Hultenius and passed unanimously.

Dan Ayres was present and informed the Board that he will be the new president of the Delhi Beautification Committee.  He raised some issues that he would like to work on with the Village.

There was discussion on a camera security system at the Village Hall.  The board decided to wait for more details on the quotes received.

Motion was made by Trustee Samudrala to accept a bid from R.C. Lacy, Inc. for a 2017 F-450 in the amount of $34,362.00 for the street department.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:21 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 07/17/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday July 17, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the Floor was granted to Tom Philion regarding the safety of the last 1500 feet of Delaware Avenue, and to Isabella DuBois regarding a bill she received for the village­contracted lawn maintenance at her Delaware Avenue property.

Motion was made by Trustee Maney to approve the minutes of the regular meeting of June 19, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to approve Abstract #2 dated July 17, 2017 in the amount of $167,992.07, with the addition of a $180 voucher to Sam Truax.

Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Fitch to accept the Bingo Report for 6/28/17, Police Report for June, 2017, the Code Enforcement Officer's Report for 6/16 - 7/13/17, and the Water, Street and Sewer Department Reports for June, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney determining that the installation of a debris strainer on Steele Brook as Flood Mitigation Solution SB2C will not have a significant impact on the environment and therefore a Negative Declaration is issued for that project. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney in support of moving forward with the project to install a debris strainer on Steele Brook (Flood Mitigation Solution SB2C). Motion was seconded by Trustee Hultenius and passed unanimously.


Bill Brown from Delaware Engineering was present with updates on the water system improvement project and new highway garage project.


Motion was made by Trustee Maney authorizing the Mayor to sign Alpha Geoscience Proposal dated 7/13/17 in the amount of $6,360 for assistance in startup and testing of the new water well. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Maney to do preventative pumping and testing of the existing Delaware Avenue well with Alpha Geoscience and their designated driller.

Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to adopt Resolution #5 of 2017 "Establishing a Capital Reserve Fund to Finance a Type of Capital Improvement or Equipment" for the Wastewater Treatment Plant. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

WHEREAS, the Village of Delhi maintains a Waste Water Treatment Plant ("WWTP") at 1 Depot Street, Delhi, New York, which became operational on [DATE]; and

WHEREAS, the Village maintains certain Reserve Funds to provide a mechanism for legally saving money to finance allowable requirements of or for the WWTP and

to also provide a degree of financial stability for the Village by reducing reliance on indebtedness to finance certain projects and acquisitions for the WWTP; and


WHEREAS, the Board of Trustees of the Village desires to establish a Capital Reserve Fund as set forth herein for the benefit of the WWTP.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the members of the Board of Trustees of the Village of Delhi, New York as follows:

1. Pursuant to Section 6-c of the General Municipal Law of the Consolidated Laws of the State of New York, as amended (the "Law"), there is hereby established a capital reserve fund to be known as the "Waste Water Treatment Plant ('WWTP') Reserve Fund" (hereinafter the "Reserve Fund"). The purpose of this Reserve Fund is to accumulate moneys to finance the costs of a type of capital improvement. The type of capital improvement to be financed from the Reserve Fund is the potential construction or reconstruction of the WWTP plant and/or the potential reconstruction or acquisition of WWTP plant equipment.
2. The Village Treasurer, as the Chief Fiscal Officer, is hereby directed to deposit and secure moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The Board of Trustees of the Village, or the Village Treasurer as delegated by the Board of Trustees, may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Village. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund.
3. The Village Treasurer shall account for the Reserve Fund in a manner which maintains the separate identity of the Reserve Fund and shows the date and amount of each sum paid into the fund, interest earned by the fund, capital gains or losses resulting from the sale of investments of the fund, the amount and date of each withdrawal from the fund and the total assets of the fund, showing cash balance and a schedule of investments, and shall, at the end of each fiscal year, render to the Board of Trustees a detailed report of the operation and condition of the Reserve Fund.
4. Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purposes for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of the Board of Trustees and such additional actions or proceedings as may be required by Section 6 of the General Municipal Law or any other law.
5. This resolution shall be published in full in the designated official newspapers of the Village for such purpose together with a notice of the Village Clerk.
6. This resolution shall take effect immediately.

Motion was made by Trustee Fitch to schedule a public hearing on Proposed Local Law # of 2017 "Adopting a Community Choice Aggregation Program" for August 21, 2017 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to reject all bids for the water meter replacement project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to purchase radar signs totaling $10,355. $5,000 of the cost will come from the Timber CD and the rest will come from the general fund balance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:38 p.m.

Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/19/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday June 19, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of May 15, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 19, 2017 in the amount of $147,379.47, with the addition of a $180 voucher to Sam Truax.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #1 dated June 19, 2017 in the amount of $78,500.10, with the addition of a $270 voucher and a $150 voucher to Sam Truax.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for May, 2017, the Code Enforcement Officer’s Report for 5/18 – 6/15/17, the Water, Street and Sewer Department Reports for May, 2017, and the Treasurer’s Report for May, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to purchase water meters in the amount of $75,000 from the 2016-2017 budget, and to pay Sewer Specialties for I&I work from the I&I reserve.  Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water system improvement project.  NYSEFC documents have been signed for the $911,835 loan.

Motion was made by Trustee Samudrala to move forward with the well development and line extension water project.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the proposal by Haas Landscape Architects for P-2 Stormwater Improvements for the Delhi Riverwalk & Park in the amount of $22,050.00, pending CWC grant approval.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve request from Delaware County Historical Association to use the Village’s two reproduction flags of the 144th regiment for its reenactment June 24 and 25.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney that all Consent Order Fees collected from the industries as a result of violations at the wastewater treatment plant will be deposited into a WWTP reserve for upgrades to the treatment plant.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Letter of Engagement with EFPR Group for the audit of the 2016-2017 financials in the amount of $15,500.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Agreement with SUNY Delhi for swim lessons for the 2017 summer season in the amount of $55 per swimmer.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Deanna Maney as Little League Director, Eileen Kline as Tennis Director and jerry Cheshire as basketball director for the 2017 summer recreation season.

Motion was made by Trustee Samudrala directing Mayor Maxey to sign the Teamsters’ Contract for 6/1/2017 – 5/31/2020.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of bullet-proof vests by the police department, who has received a $4,780 matching grant from the Vest Partnership Grant.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Chief to pursue the purchase of a police car, not to exceed $42,000.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to move forward with three electronic speed zone signs, pursuant to approval by NYSDOT.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made to pass Resolution #4 of 2017, adopting the NYS Solar Permit Process from NY-Sun Solar Powering NY.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

            WHEREAS, the Village of Delhi has recognized the importance of renewable sources of energy for the benefit of all its citizens and for various applications in the community; and

            WHEREAS, in 2013, the NY-Sun Initiative, a public-private partnership fostered by the State of New York, in an effort to drive the growth of the use of affordable solar power and solar technology for State residents has been established; and

            WHEREAS, the New York State Energy Research and Development Authority (NYSERDA) is offering financial incentives and assistance to municipalities who demonstrate a willingness to adopt a user friendly and streamlined process for the installation of solar energy equipment to particular parcels in those municipalities; and

            WHEREAS, participation in the NYSERDA program requires the adoption of the New York State Unified Solar Permit Process; and

            WHEREAS, the Village of Delhi Code Enforcement Officer has advised the Village Board that the proposed New York State Unified Solar Permit Process is consistent and compatible with the Village’s Zoning Code and other permitting practices; and

            WHEREAS, the Village of Delhi desires to participate in the support of the use of solar energy as a renewable energy source in the Town; and

            WHEREAS, the adoption of a standardized residential/small business solar permit process for the Village is a Type II action under State Environmental Quality Review (SEQR),

            NOW, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Delhi hereby adopts the New York State Unified Solar Permit Process from NY-Sun Solar Powering New York, as more fully set forth Schedule “A” (on file in the Village Clerk’s Office); and it is further

            RESOLVED, that the Village of Delhi establishes a non-refundable permit fee for such permits in the amount of         Dollars ($     ) per permit.

Motion was made by Trustee Maney to advertise for bids for a new street truck with box and plow assembly.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney that the Village pay for a Port-a-John at the legion fields out of the Joint Activities fund at a cost of $150 per month, to be put near the old bathrooms.  Motion was seconded by Trustee Hultenius and passed unanimously.

The Village Clerk reported:

            Tax foreclosures have been filed for the following properties:

                        Andrew Street, LLC (Hamilton Trailer Park)        Main Street

                        Babcock, Richard and Janet                                 20 Park Place

                        Gaidemak, Melinda                                                 12 Franklin Street

           

            Tax foreclosure process will begin on the following properties:

                        Casey, Thomas                                119 Delaware Avenue

                        Hert, Elke                                           24 Elm Street

                        Pilgrim, Gerald O.                             25 Main Street

                        Pinnacle Ventures Group, LLC     149 Main Street

Motion was made by Trustee Fitch at 7:30 p.m. to enter into executive session to discuss the employment history of a particular person.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:06 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.


Meeting adjourned at 8:07 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 05/15/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday May 15, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

                                       

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of April 17, 2017 and the special meeting of April 27, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #12 dated May 15, 2017 in the amount of $106,683.06, with the addition of a $100 voucher to Richard Kelly and a $500 voucher to Victor Ivanow, and the deletion of the $949.95 voucher to USA Bluebook.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Reports for 4/19/17 and 5/3/17, the Police Report for April, 2017, the Code Enforcement Officer’s Report for 4/13 – 5/11/17, the Water and Street Department Reports for April, 2017, the Sewer Report dated May 12, 2017 and Treasurer’s Reports for March and April, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch authorizing the Chief of Police to order a replacement computer for the older Dodge Charger at a cost of approximately $7,540.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius directing the Mayor to sign contract with Catskill Watershed Corporation for a grant for River Walk Phase 2 – Stormwater Retrofit Program in the amount of $247,682.00 (covers village parking lot).  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign contract with Catskill Watershed Corporation for a grant for River Walk Phase 2 – Future Stormwater Controls Program in the amount of $156,141.00 (covers new paved path).  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala directing the Mayor to sign Annual Software Support Contract with Williamson Law Book for the water/sewer billing software for the period 5/1/17 – 4/30/18 in the amount of $926.00 (to be split evenly between the water and sewer funds) and directing the Clerk to remit payment.  Motion was seconded by Trustee Hultenius and passed unanimously.

Proposed Resolution #4 of 2017 “Adopting the New York State Unified Solar Permit Process from NY-Sun Solar Power New York” was tabled until the Village receives the “Schedule A” which is referenced in the Resolution.

Motion was made by Trustee Fitch to approve request by the Fair on the Square Committee for every Friday in July to: use the bandstand with electricity from 4 p.m. til 10 p.m., close Church Street from 4 p.m. til 10 p.m., close Court Street from 5:15 p.m til 10 p.m., store the tables, chairs and benches at the Village Hall garage, and use the village buntings for the bandstand. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to continue the internship at the Wastewater Treatment Plant through the Office of Employment and Training.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to get in touch with the Office of Employment and Training for a summer parks intern.  The intern will report to the Mayor.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch approving the purchase of equipment to start up a new softball program (appx. $750).  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

 

Meeting adjourned at 7:41 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Upcoming Events

Sep
3

09.03.2018

Sep
4

09.04.2018 6:00 pm - 7:00 pm

Sep
11

09.11.2018 6:00 pm - 7:00 pm

Village of Delhi Calendar

loader