Minutes

Board of Trustee Minutes 02/06/2017

A special meeting and budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 6, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius

                            Absent:  Christopher Maney, Sridhar “Sam” Samudrala     

                                         

The meeting started at 6:05 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the Memorandum of Understanding between the Village of Delhi and the SUNY Delhi University Police for shared services, and directed the Mayor and the Chief of Police to sign said MOU.  Motion was seconded by Trustee Hultenius and passed unanimously.

The 2017-2018 rough budget was reviewed.  The Board agreed to move forward with the rough budget, as is, to the preliminary budget.  The rough budget contains a 1.15% tax increase, as allowed by the NYS Tax Cap Law.

6:15 p.m.        Motion was made by Trustee Fitch to open the public hearing on proposed Local Law #1 of 2017 “Amending the Code of the Village of Delhi Vehicle and Traffic Law”. 

*no public comment*

Motion was made by Trustee Hultenius to close public hearing at 6:26 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 of 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 6:28p.m.

 

Respectfully submitted,

Richard Maxey

Mayor

Board of Trustee Minutes 01/23/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday January 23, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

                    Sridhar “Sam” Samudrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of December 12, 2016 and budget meetings of January 9 and 18, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated January 23, 2016 in the total amount of $235,219.47.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to accept the Bingo Inspection Report for 12/21/16, the HUD Report for 2016, the Police Reports for November and December, 2016, the Code Enforcement Officer’s Report for 12/9/16 – 1/20/17, the Street and Water Departments Report for December, 2016, the Treasurer’s Report for December, 2016 and the Sewer Department Report dated 1/20/17.  Motion was seconded by Trustee Maney and passed unanimously.

Kristina Zill, from Transition Catskills was present with an update on the progress of her Greenhouse Gas Inventory for the Climate Smart Communities program.  She will be forwarding more information to the Board.

Bill Brown was present with an update on the proposed water project and the proposed street garage project.

Motion was made by Trustee Samudrala directing the Mayor to sign the Annual Software Support Contracts with Williamson Law Book Company for the Village’s Payroll Software and Accounting Software at $814.00 each, and directing the Clerk to remit payment for each contract.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor Maxey will be requesting that NYSEG install a street light across from 91 Delaware Avenue, by moving an unnecessary light from elsewhere in the village.

Motion was made by Trustee Samudrala to allow the Delhi Chamber of Commerce to close Main Street for its 7th annual St. Patrick’s Day Parade on March 18, 2017, to allow them to be covered under the Village’s insurance for NYSDOT’s permit purposes, and to allow them to utilize the Village Police Department for traffic control purposes.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign an Agreement and Fee Proposal with Haas Landscape Architects for the Delaware Recreation River Park & Walk – Phase 2, pending receiving grants to cover all costs.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Maney will be contacting American Fireworks about putting on a show on Friday, July 7th, with a rain date of July 14th.

Motion was made by Trustee Fitch to add David Kopecek to the ZBA with his term expiring in 2018.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.


Meeting adjourned at 6:55 p.m.


Respectfully submitted,

Michele Griffin

Village Clerk

Board of Trustee Minutes 01/18/2017

A budget workshop meeting of the Board of Trustees of the Village of Delhi was held on Monday January 18, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samudrala

                            Absent:  Christopher Maney

                            Also Present:   David Hornbeck, WWTP

                            John Moffett and Stacey Eggers, Delaware Engineering

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Reviewed proposed Code Enforcement budget.  No changes other than salary increase were noted.

Reviewed proposed Water Department budget.  It was agreed that any surplus in the budget would be moved to the water equipment reserve – a new truck will be needed in 2018.

Motion was made by Trustee Fitch to allow the Water Department to purchase additional controls for two well pump motors at a cost of $2,700.  Motion was seconded by Trustee Hultenius and passed unanimously.

Reviewed proposed Sewer Budget with Delaware Engineering.  Overall there is a decrease in the budget, the surplus of which will be used to make upgrades to the plant.

Reviewed proposed Street Budget.  There will be a surplus amount in the Miscellaneous Special Projects line, which will be put into the roadwork reserve for roadwork scheduled to occur in the next couple of years.  The 2008 550 Ford truck will need to be replaced in 2018, so we should consider putting money into the street vehicle reserve.

Motion was made by Trustee Samudrala to approve resolution to schedule a public hearing on Vehicle and Traffic law Section 276-22 regarding speed zones and parking for February 6, 2017 at 6:15 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.  Resolution reads as follows:

             WHEREAS, the Village Board of the Village of Delhi, New York (the “Village”) deems it advisable to make certain amendments and additions to the Chapter 276 of the Village Code (“Vehicle and Traffic Law”);

            WHEREAS, the Village Board deems it necessary to revise § 276-22(E) of the Vehicle and Traffic Law regarding the 83 Main Street parking lot and increasing the maximum fine for violations of the parking restrictions therein;

           

 

            WHEREAS, the Village Board deems it necessary to revise § 276-24 regarding the diagonal parking on Court Street, and § 276-26 regarding shopping centers and private parking areas, and § 276-42 regarding the no parking zones at 60 Main Street and 69 Main Street, to remove outdated references to specific commercial locations;

            WHEREAS, the Village Board deems it necessary to revise § 276-28 regarding handicap parking on Gallant Avenue to add an additional handicap parking space;

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by repealing the 40 m.p.h. speed limit on a portion of Kingston Street (from Sheldon Road to the Village line), and by adding a 15 m.p.h. school speed zone on a portion of Kingston Street (from Delaware Avenue South to the O’Connor Hospital northern entrance);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by adding a 25 m.p.h. speed zone on a portion of Delaware Avenue (from Kingston Street to the Village line);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by repealing the 35 m.p.h. speed zone on a portion of Main Street (from Elm Street south to the Village line);

            WHEREAS, the Village Board deems it necessary to revise § 276-40 regarding Village speed limits other than 30 miles per hour (“m.p.h.”) by adding a 25 m.p.h. speed zone on Sheldon Drive, and by adding a 15 m.p.h. school speed zone on Sheldon Drive;

            WHEREAS, the Village Board deems it necessary to revise § 276-41 regarding truck exclusions and weight limits by adding a truck exclusion on a portion of Orchard Street (except for local deliveries), increasing the truck weight limit for the Elm Street Bridge, and reducing the truck weight limit for the Woolerton Street Bridge;

            WHEREAS, the Village Board deems it necessary to revise § 276-42 regarding no parking zones by adding a no parking zone at the following locations: on Bell Hill Road (entire roadway), Delview Extension from Meredith Street to Delview Terrace, the south side of Division Street at 6 Division Street, Phoebe Lane from Delview Extension to Delaware County Correctional Facility, Prospect Street from 2 Prospect Street to and including 26 Prospect Street, and Woolerton Street from the Woolerton Street Bridge for 100 feet toward Clinton Street;

            WHEREAS, the Village Board deems in necessary to revise § 276-42 regarding no parking zones by extending the no parking zone on Franklin Street from Main Street to the Village line;

            WHEREAS, the Village Board deems it necessary to revise § 276-42 regarding no parking zones by revising the no parking zone on the east side of Main Street opposite Church Street;

            WHEREAS, the Village Board deems it necessary to revise § 276-45 regarding no parking zones during certain hours by repealing the parking restriction at 24 Elm Street on the northwest side during certain times;

            WHEREAS, the Village Board deems it necessary to revise § 276-46 regarding limited time parking by adding a 2 hour parking limit for the west side of Main Street from Franklin Street to Meredith Street (except from Court Street to Church Street) Monday through Friday from 6:00 a.m. to 6:00 p.m.;

            WHEREAS, the Village Board deems it necessary to amend § 276-46 regarding limited time parking by repealing the 2 hour parking restriction on the northwest side of Page Avenue;

            WHEREAS, the Village Board deems it necessary to amend § 276-46 regarding limited time parking by altering the 2 hour parking restriction on Main Street from Franklin Street to Bridge street to apply only to the east side of Main Street;

            NOW, THEREFORE, BE IT RESOLVED, that said Village Board shall meet at the Village Hall, 9 Court Street, Delhi, NY 13753 on February 6, 2017, at 6:15 P.M. to hear all persons interested in the manner of the adoption of the local law, and be it

            FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish notice of said hearing in the official newspaper of the Village, and to post copies of such notice in the manner provided by law.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 7:40 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/09/2017

A budget workshop meeting of the Board of Trustees of the Village of Delhi was held on Monday January 9, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                           Trustees:     Present: Jeremy Fitch, Robin Hultenius

                            Absent:  Christopher Maney, Sridhar “Sam” Samudrala     
                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Proposed budgets were reviewed for the Police Department, Clerk and Treasurer Departments and the Mayor and Board of Trustees.

Motion was made by Trustee Fitch directing the Mayor to sign “First Amendment to the Community Choice Aggregation Administration Agreement between Municipal Electric and Gas Alliance (“MEGA) and Village of Delhi (“Municipality”).  Motion was seconded by Trustee Hultenius and passed unanimously with Mayor Maxey and Trustees Fitch and Hultenius voting yes.\

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustees Hultenius and passed unanimously.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Richard Maxey

Mayor

Board of Trustee Minutes 12/12/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday December 12, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:   Jeremy Fitch, Christopher Maney, Robin Hultenius,

                                     Sridhar “Sam” Samurdrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of November 21, 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 12, 2016 in the total amount of $103,382.65.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Code Enforcement Officer’s Report for 11/17 – 12/9/16, the Street and Water Department Reports for November, 2016, the Sewer Department Report dated December 9, 2016 and the Treasurer’s Report for November, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give a review of where we are at with the water system improvement project, and applications for funding.

Motion was made by Trustee Samudrala to authorize the Mayor to sign an agreement authorizing Delaware Engineering D.P.C. to provide professional services for the Village’s NYSEFC funded water project for a not to exceed cost of $297,500, pending finance closing with NYSEFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

Tyson Robb of Delaware County Planning Department was present to give an update on the River Walk and Park project.  Motion was made by Trustee Maney to approve Resolution #10 of 2016 “Support of the Delhi Recreational River Walk and Resolution to enter into contract with State agencies for financial support of the project”.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve tree stump grinding by the Spratley brothers at a cost of $1,500 for 6 stumps.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve removal of a tree at 18 Clinton Street, down to the point where NYSEG has a guide wire attached.  Steven Spratley will do the removal at a cost of $700.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius ot appoint Mable Adams and Ruth Vredenburgh as election inspectors for the March 21, 2017 Village Elections.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve the lease of a new copier for the Clerk’s office at a price of $145.64 per month and directing the Mayor to sign contract with Marlin Leasing Corporation for said lease and with Office Equipment Source for service contract, which is based on usage.  Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Hultenius and Samudrala voting yes and Trustee Fitch voting no.

Motion was made by Trustee Maney to add the following vouchers to the abstract:  Reimbursement to Amber Phraner in the amount of $61.28, reimbursement to Christopher Hills for $62.00 and to Morrisville State College for $975.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign the Town Planning Advisory Service Contract and to direct the Clerk to remit $3,500 with said contract.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve proposed Budget Schedule for upcoming budget workshops for the 2017-2018 budget.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to move forward with contacting the Office of Employment and Training about having a paid intern at the Wastewater Treatment Plant.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve the Teamsters Contract for contract period 6/1/17 – 5/31/20, and to authorize the Mayor to sign the agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk

Board of Trustee Minutes 11/21/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday November 21, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                                   Sridhar “Sam” Samurdrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor- there were no residents present.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 17, 2016 as well as the minutes of the special meeting of November 10, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #6 dated November 21, 2016 with a total claim of $ 258,140.08. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to pay Dave and Lucy Kelly for their sidewalk @ 223 Main Street based on the cost the Village would have incurred to do the work with our employees as verified by our employee, Mike Brown.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for October 26, 2016, Police Report for October, 2016, HUD Report for October 2016, the Code Enforcement Officer’s Report for 10/13-11/17/16, the Street and Water Department Reports for October, 2016, the Sewer Department Report dated November 18, 2016, the Treasurer’s Report for September and October 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

The Board continued review and discussion of local law changes for street signs; it has not been made a motion for a public hearing due to further review of the current draft by the Village attorney.

Motion was made by Trustee Samudrala to approve the bid by Spratley & Sons Tree Service for removal and trimming of village trees at bid of $6,025. Motion was seconded by Trustee Maney and passed unanimously.

Trustee Samudrala discussed the Climate Change Tax Force and board members had minutes from the meeting of 11/17/16.

Motion was made by Trustee Maney to authorize the Mayor to sign the W-9 form correcting the Tax ID number from the Village, #15-6001297 to the Fire Dept, #90-0477652 regarding their IBM stock.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to pay Seth Finch $450 fee for the wagon rides at the Santa on the Square event on December 10, 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:56 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk

Board of Trustee Minutes 11/10/2016

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, November 10, 2016 at 12:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:     Jeremy Fitch, Robin Hultenius, Sridhar “Sam” Samurdrala                                   

                    Christopher Maney - absent

                                         

The meeting started at 12:05 p.m.

Police Chief Michael Mills was present to report that the K-9 Vehicle has been totaled out by our insurance company after hitting a deer.  It has been confirmed with the insurance company that the Village will receive replacement value for the car, up to the insured amount of $27,000.  That money, combined with monies already in reserve for a police vehicle, will cover the cost of a proposed new vehicle, a 2016 Dodge Charger. 

The new Charger will be unmarked, with lights, and will come at a cost of $37,652 which includes the lighting package, siren, interior partition, wiring harnesses and rifle mount, along with other options.  The Charger will replace the Chevy Impala, which is going to be converted into the new K-9 car, since all of the equipment from the old K-9 car fits the Impala currently in service as a patrol car.

Motion was made by Trustee Samudrala to move forward with the purchase of the 2016 Dodge Charger from Robert Green Auto at a cost of $37,652.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:15 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/17/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday October 17, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:            Richard Maxey

Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                Sridhar “Sam” Samudrala

Pledge of Allegiance

Privilege of the floor (3 – 5 minutes)- Comments by the public of a concern or item on the agenda.  A Board response is not required.

                       

Approve Minutes:   Regular meeting of September 19, 2016

Approve Abstract #5 dated October 17, 2016

Accept the following Reports:

            1.         Police Report for September, 2016

            2.         Code Enforcement Officer’s Report for 9/15 – 10/13/16

            3.         Street and Water Department Reports for September, 2016

            4.         Sewer Department Report dated October 11, 2016

            5.         Treasurer’s Report for August, 2016

           

Discussion:  Resolution to submit application to NSDOH Drinking Water Fluoridation Program

Discussion:  Local law changes for street signs

Motion to accept the proposal from Lime Energy Services for outdoor lighting.

Motion to appoint David Curley to the Village of Delhi Planning Board, with his term effective November 1, 2016 to November 1, 2023.

Motion to approve request by O’Connor Hospital to hold their annual holiday parade on Saturday, December 3, 2016. (O’Connor will apply for DOT parade permit)

Police Committee (Fitch, Maney)

                       

DPW Committee (Samudrala, Fitch)

           

Joint Services, Recreation Committee  (Maney, Hultenius)

                                               

Codes, Building & Planning Committee (Hultenius, Samudrala)

Finance Committee (Maxey, Maney)

Village Clerk’s Report:

Mayor’s Report:    

            Halloween will be observed on October 31, 2016 from 4 p.m until 9 p.m.           

Correspondence:           

                       

Announcements:

Additional business:

Motion to adjourn:

Board of Trustee Minutes 09/19/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday September 19, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:            Richard Maxey

Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius,

                Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 15, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 dated September 19, 2016 with the addition of a voucher for Al Alwine in the amount of $120.00.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for 8/24/16, the Police Report for August, 2016, the Code Enforcement Officer’s Report for 8/11 – 9/15/16, the Street and water Department Reports for August, 2016, the Sewer Department Report dated September 16, 2016, the Treasurer’s Report for July, 2016 and the Summer Volleyball Report for 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to move forward with the CCA Program and sign the administration agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the role of “fiscal sponsor” for the Summer Strings Program.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to participate in the Climate Smart Community Program and to adopt a resolution entitled “Climate smart community Pledge”.  Motion was seconded by Trustee Samudrala and passed unanimously.  It was also agreed that Kristina Zill (Transitions Catskills) would act as the coordinator and that the Village Board would be the designated “Green Team”.

Motion was made by Trustee Maney authorizing the Clerk to sign agreement for the WEX Fleet Card Program.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch to appoint Joan Bedient to the Zoning Board of Appeals, term to be effective until 2017.  Motion was seconded by Trustee Hultenius and motion passed with Trustees Fitch, Hultenius and Samudrala voting yes and Trustee Maney abstaining.

Motion was made by Trustee Samudrala to establish a “DEU” (Drug Enforcement Unit) account for the police department, and to transfer $500 from the general fund balance into the DEU account.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to keep our current broker, Kaatirondack Benefit Planning Inc., as the Broker of Record for the Village of Delhi’s health insurance.  Motion was seconded by Trustee Samudrala and passed unanimously.

Mayor announced that Halloween will be observed October 31, 2016 from 4 p.m until 9 p.m.

Motion was made by Trustee Samudrala to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:30 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 08/15/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday August 15, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch, Robin Hultenius, Sam Samudrala
(Christopher Maney absent)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve the minutes from the regular meeting of July 18, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #3 dated August 15, 2016 in the amount of $159,585.65, plus two additional vouchers, one to Sam Truax for mowing in the amount of $450.00, and one to Allan Alwine for skunk removal in the amount of $210.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the Bingo Inspection Report for July 20, 2016, the Police Report for July, 2016, the Code Enforcement Officer’s Report for 7/14 – 8/11/16, the Street and Water Department Reports for July, 2016, the Sewer Department Report dated August 12, 2016, the Treasurer’s Report for June, 2016, the 2016 Little League Report, the 2016 Summer Basketball Report, the 2016 Summer Tennis Report and the Guidelines for Summer Recreation Programs.  Motion was seconded by Trustee Samudrala and passed unanimously.

Kristina Zill of Transition Catskills gave a presentation regarding Climate Smart Communities Program, which is a joint initiative of the Departments of Environmental Conservation, Health, Transportation and Department of State, NYSERDA and the Public Service Commission.  Participation in the CSC program can help improve eligibility for grants.

Motion was made by Trustee Samudrala to approve Resolution #9 of 2016 regarding the sale of village owned property on Delview Terrace.  Motion was seconded by Trustee Fitch and passed with Mayor Maxey, Trustee Fitch, Trustee Hultenius and Trustee Samudrala voting yes.  (Trustee Maney was absent)  Resolution reads as follows:

            WHEREAS the Village of Delhi (the “Village”) owns real property identified on the Tax Map as Section 149.19, Block 4, Lot 15 (the “Lot”);

WHEREAS the Lot no longer serves a Village purpose;

WHEREAS the Code Enforcement Officer of the Village has determined the Lot has little buildable space due to existing easements on the Lot and size and setback requirements established under Village Law; 

WHEREAS the Chairman Assessor of the Town of Delhi has opined the market value of the Lot is $500.00;

            WHEREAS it appears to be in the best interest of Village to sell the Lot;

            WHEREAS due to the limited use of the Lot, it is presumed the only parties that would receive value from the Lot are adjoining landowners; and

            WHEREAS pursuant to Village Law, Section 1-102, resolutions authorizing the sale of Village real property are subject to permissive referendum.

            NOW, THEREFORE, BE IT RESOLVED that the Village Board of Trustees will hereby enter into a private negotiated sale with adjoining landowners of the Lot; be it further

            RESOLVED that the sale price shall be set at a price no less than $500.00; be it still further

            RESOLVED that all costs in purchasing the Lot shall be borne by the purchaser at no cost to the Village; and be it still further

            RESOLVED that the Village Clerk be and hereby is directed to publish the attached Notice of Adoption of Resolution Subject to Permissive Referendum in the official newspaper of the Village in accordance with law.

Motion was made by Trustee Fitch to hire Krista Baxter as a Part-Time Police Officer.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to allow Knud Hansen to take the Grade 4 Management Course.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor announced that the Governor has awarded the Village of Delhi a $,1367,753 grant and $911,835 loan for the project to extend the water line and to develop the well site at the Clark gravel bank on Delaware Avenue.

Motion was made by Trustee Samudrala  at 6:38 p.m to enter into executive session to discuss the Teamsters’ contract negotiations.  Motion was seconded by Trustee Hultenius.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:04 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:07 p.m.


Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 07/18/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday July 18, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch, Christopher Maney, Robin Hultenius
(Sam Samudrala absent)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Peg Baldwin and Don Harris.

Motion was made by Trustee Maney to approve the minutes from the regular meeting of June 20, 2016 and the special meeting of June 24, 2016. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #2 in the total amount of $112,148.76, plus an additional voucher payable to Sammy Lee Truax in the amount of $450.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for June, 2016, the Code Enforcement Officer’s Report dated June 16 – July 14, 2016, the Street and Water Department Reports for June, 2016 and the Sewer Department Report dated July 12, 2016. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Cedarwood Engineering was present with updates on the new highway garage project. Motion was made by Trustee Hultenius authorizing the Mayor to sign DASNY Project Information Sheet for the new highway garage. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing a commitment by the Village Board of a minimum of 30% Village contribution of project costs for the highway garage project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to declare the highway garage project a Type II action under SEQR. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution as follows:
WHEREAS, 6 NYCRR Section 617.5 (title 6 of the New York code of Rules and Regulations) under the State Environmental Quality Review Act (SEQR) provides actions identified in the subdivision (C) of that section are not subject to environmental review under the Environmental Conservation Law;
NOW, THEREFORE BE IT:
RESOLVED, that the Village of Delhi hereby determines that the proposed Village of Delhi Highway Garage Project is a Type II action in accordance with NYCRR Section 617.5(c)(7) construction or expansion of a primary or accessory/appurtenant, nonresidential structure or a facility involving less than 4,000 square feet of gross floor area and not involving a change In zoning or a use variance and consistent with local land use controls, but not radio communication or microwave transmission facilities; and is therefore not subject to review under 6 NYCRR Part 617.

Motion was made by Trustee Hultenius to hire Nickolas Guth and Connor Alwine as Wastewater Treatment Plant Trainees, effective date to be determined by the Mayor. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to accept Financial Statements for fiscal year ended May 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve budget amendments for fiscal year ended May 31, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Lori Paulsen from Delaware County IDA was present regarding the New York State Homes and community Renewal 2016 New York Main Street Grant.

Motion was made by Trustee Maney passing Resolution #8 of 2016. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

WHEREAS, the New York State Homes and Community Renewal (HCR) is accepting applications from eligible communities to compete for funds available through the 2016 New York Main Street Program; and
WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to revitalize its main street is an essential component to the Village’s future economic vitality and is in keeping with the goals and recommendation of its comprehensive plan; and
WHEREAS, it is in the best interest of the Village of Delhi for the Main Street business area to be updated the improved; and
Whereas the Board of Trustees of the Village of Delhi is in support of promoting business activity within the Village; and
WHEREAS, the DHCR application process requires that the governing body of the applicant authorize and endorse the submission of the application and related actions.
NOW THEREFORE BE IT RESOLVED, that the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi and the staff of the Delaware County Local Development Corporation to submit an application to the New York State Homes and Community Renewal in the name of the Village of Delhi and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Mayor Maxey thanked the Delaware National Bank of Delhi for their donation which provided for the village fireworks and NBT Mang for their donation which provided for the bounce houses at the Fair on the Square.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/24/2016

A special meeting of the Board of Trustees of the Village of Delhi was held on Friday June 24, 2016 at 12:15 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius

The meeting started at 12:16 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Samudrala to approve the PBA contract for the term June 1, 2016 through May 31, 2019, and directed the Mayor to sign said contract. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:20 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/20/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday June 20, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Sue McWeeney and to Roscoe-Rockland Car Service.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of May 16, 2016 and the special meeting of June 7, 2016.

Motion was made by Trustee Fitch to approve Abstract #13 dated June 20, 2016 in the total amount of $66,600.28. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #1 dated June 20, 2016 in the total amount of $77,976.16. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the HUD Report for May, 2016, the Bingo Inspection Report for 5/11/16, the Police Report for May, 2016, the Code Enforcement Officer’s Report for 5/13/16 – 6/16/16, the Street and Water Department Reports for May, 2016, and the Sewer Department Report dated June 14, 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve proposal from Alpha Geoscience for the redevelopment of Wells 1 and 2 at a cost of $3,900. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to pass Resolution #7 of 2016 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware” and to authorize Mayor Maxey to sign the Stipulation. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

            WHEREAS the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

            WHEREAS it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

            NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entity for the years 2014-2015 & 2015-2016. Each parcel to be treated individually.

            The properties affected are listed on the attached page:

            171.6-6-6       18 Meredith Street                                                   $     956.43

            149.19-5-1     Andrew Street LLC                                                  $12,322.42

            171.10-4-16   Bishop, Donald F. II, dba II B Enterprises            $ 2,361.19

            174.10-2-13   Gaidemak, Melinda                                                 $ 3,171.61

Motion was made by Trustee Fitch to increase the Code Enforcement Officer’s salary by 3%. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve application #D-11 for the CDBG Home Ownership Program in the amount of $10,000, plus a $1,000 administrative fee. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve request of the Fair on the Square Committee for closure of Church Street from 5 p.m. – 10 p.m. and Court Street from 5:15 p.m. – 10 p.m. every Friday evening in July, to store tables, chairs and memorial benches in the Village Hall garage during the month of July and to use the Village’s red, white and blue buntings on the bandstand. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve the purchase of a new computer for the Deputy Clerk’s station at a cost of $899.99. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to appoint Jerome Decker, Michael Brown and David Hornbeck to supervisory positions in their respective departments, and to give them a $2.00 per hour stipend for increased duties, for no more than one year. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to authorize the following transfers per the 2015-2016 budget, the motion was seconded by Trustee Hultenius and passed unanimously:

                        Police Equipment Reserve            $10,000

                        Building Repair Reserve    $ 5,000

                        Water Equipment Reserve$10,000

                        Source & Distribution          $10,000

Motion was made by Trustee Hultenius authorizing the Mayor to sign the Planned Maintenance Agreement with Cummins Northeast for the generators at the water and sewer plants, and directing the Clerk to pay the same ($1,061.80 and $1,327.46 respectively). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch at 6:45 p.m. to enter into executive session to discuss PBA contract negotiations. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:22 p.m.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:23 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/07/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday June 7, 2016 at 12:19 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney(absent)

The meeting started at 12:19 p.m. with the Pledge of Allegiance.

Jackie Clark and Attorney Kevin Young were present on behalf of Clark properties.

Clark properties would like their parcels #171.18-5-2.12 and 171.18-5-2.11 removed from the designated area which is precluded from any DEP land acquisition.

The following resolution was proposed:

WHEREAS, on June 20, 2011, by Resolution No. 5, the Village Board of Trustees confirmed that it was choosing to preclude any DEP land acquisition (including the acquisition of conservation easements) and/or WAC acquisition of conservation easements within the 1997 Designated Area and the 2011 Village Designated Area; and

WHEREAS, the Village Board of Trustees has received a written request in the form of a petition, dated February 11, 2016, from Clark Family Real Estate Limited Partnership requesting the exclusion of the following Tax Parcels from the Village Designated Area: Tax Map 171.18-5-2.12 and Tax Map 171.18-5-2.11; and

NOW THEREFORE BE IT RESOLVED,

1.         The Village Board of Trustees hereby modifies the Village Designated Area as specified in Resolution No. 5, dated June 20, 2011, to provide as follows: The Village Board of Trustees confirms that it is choosing at this time to preclude any DEP land acquisition (including the acquisition of conservation easements) and/or WAC acquisition of conservation easements within the 1997 Designated Area and the 2011 Designated Area, as defined and identified in Resolution # 5, dated June 20, 2011, excepting and reserving Tax Parcel Nos. 171.18-5-2.12 and 171.18-5-2.11 as exempt from the above restrictions and provided such exclusion is lawful and consistent with the MOA and Water Supply Permit.

2.         Except as so modified, the Village Board of Trustees hereby reconfirms the terms and conditions of Resolutions No.5, dated June 20, 2011 .

Mayor Maxey put the above resolution to a vote:

            Trustee Fitch             NO

            Trustee Hultenius    NO

            Trustee Samudrala  NO

            (Trustee Maney was absent)

Motion was made by Trustee Hultenius to hire Brenden Cairns at minimum wage to pull weeds in village parks. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 12:35 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 05/16/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday May 16, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey (absent)

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

**Trustee Maney left the room

Privilege of the floor was granted to Attorney Kevin Young, representing the Clark Family, regarding having their parcel removed from the village designated area which precludes any DEP land acquisition.

Motion was made by Trustee Hultenius to table any decision regarding the Clark property, in order to have further discussion, with a decision being made before the June 16 deadline. Motion was seconded by Trustee Fitch and passed with Trustees Hultenius, Fitch and Samudrala voting yes. (Trustee Maney had removed himself from the boardroom)

**Trustee Maney returned to the meeting

Motion was made by Trustee Fitch to accept the minutes of the regular meeting of April 18, 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #12 dated May 16, 2016, in the amount of $55,191.39, with the additional of a voucher for Brian Davis in the amount of $105.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign contract with Williamson Law Book for water and sewer billing software support. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for April, 2016, the Code Enforcement Officer’s Report dated 4/4/16 – 5/12/16, the Street and Water Department Report for April, 2016, the Treasurer’s Report for April, 2016 and the Sewer Department Report for May 15, 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve the following appointments for the 2016 summer recreation program. Motion was seconded by Trustee Fitch and passed with Trustees Hultenius, Fitch and Samudrala voting yes and Trustee Maney abstaining:

            Deanna Maney as Little League Director

            Eileen Kline as Tennis Instructor

            Gerald Cheshire as Basketball Coordinator

            Beau Bracchy as Volleyball Coordinator.

Motion was made by Trustee Fitch to transfer money out of the general fund to the following accounts, as a result of an unexpected increase in mortgage tax. Motion was seconded by Trustee Hultenius and passed unanimously:                          

Street Equipment Reserve$7,000

Police Vehicle Reserve      $7,000

Office Equipment Reserve$6,000

Motion was made by Trustee Samudrala to approve payment to NBT Mang Insurance Agency for the Village Insurance for fiscal year 6/1/2016 through 5/31/17 in the amount of $56,077.49. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Maney thanked David Curley for all of this years of service and extensive knowledge in the position of DPW Superintendent.

Motion was made by Trustee Hultenius to advertise for a Superintendent of Public Works. Motion was seconded by Trustee Samudrala. After discussion, the motion failed, with Trustee Samudrala voting yes and Trustees Fitch, Hultenius and Maney voting no.

Motion was made by Trustee Fitch to increase the salary of the Police Chief by 3% as of June 1, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

6:30:   Opened public hearing on Proposed Local Law #3 of 2016 “Flood Damage Prevention Law”.

            The Board reviewed and completed the SEQR documents.

Motion was made by Trustee Fitch to close the public hearing. Motion was seconded by Trustee Hultenius and passed unanimously. Public hearing closed at 6:45 p.m.

Motion was made by Trustee Samudrala to approve “Resolution of the Delhi Village Board of Trustees Determining that there are no Adverse Impacts on the Environment from Adoption of the Flood Damage Prevention Law” . Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

            WHEREAS, the Village Board of Trustees is adopting a local law that repeals and supersedes Local Law No. 1 of the year 2012 entitled “Flood Damage Prevention” in order to maintain the community’s eligibility to participate in the National Flood Insurance Program (“NFIP”);

            WHEREAS, the possible environmental impacts of the adoption of this Law have been considered by the Village Board;

        

           NOW, THEREFORE, BE IT RESOLVED, that the Village Board of Trustees has determined that the adoption of new local law entitled “Flood Damage Prevention Law” will not have significant adverse impacts on the environment”.

            Motion was made by Trustee Fitch to approve a resolution adopting Local Law #3 of 2016 “Flood Damage Prevention Law”. Motion was seconded by Trustee Samudrala and passed unanimously. Resolution reads as follows:

           

In the Matter of the Adoption of Local law No. 3 of 2016 entitled “Flood Damage Prevention Law”

            WHEREAS, the Village Board of Trustees has reviewed and considered the proposed Local Law No. 3 of 2016;

            WHEREAS, the Local Law was presented to the Village Board of Trustees at least 10 days prior to the Village Board meeting on May 16, 2016;

            WHEREAS, the public hearing on the proposed Local Law was held on May 16, 2016 at the Village Hall;

            WHEREAS, the Village Board of Trustees reviewed and considered all public comments received on the proposed Local Law;

            WHEREAS, the proposed Local Law on file for inspection at the Village Clerk’s office prior to the hearing and during the public review process;

            WHEREAS, the proposed Local Law maintains the Village’s eligibility to participate in the National Flood Insurance Program (“NFIP”) and serves to strengthen and protect the Village’s environmental resources, public safety, health and welfare;

            WHEREAS, the Village Board of Trustees has caused to be prepared a Short Environmental Assessment Form (EAF) pursuant to the mandates for the State Environmental Quality Review Act (ECL Article 8 and 6 NYCRR Part 617) for the proposed adoption of Local law No. 1 of 2016;

            WHEREAS, the Village Board of Trustees has duly considered the contents of the EAF for the adoption of Local Law No. 3 of 2016 and completed Parts 2 and 3 thereof;

            WHEREAS, the village Board of Trustees has identified the relevant areas of environmental inquiry and taken a hard look at them for the adoption of the proposed Local Law No. 3 of 2016; and

            WHEREAS, the Village Board of Trustees has issued a negative declaration under SEQRA for the adoption of the proposed Local Law No. 3 of 2016 thereby complying with the mandates of the State Environmental Quality Review Act.

            NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS BY THE DELHI VILLAGE BOARD OF TRUSTEES, OF DELAWARE COUNTY, NEW YORK:

            THAT THE Delhi Village Board of Trustees hereby determines that proposed Local Law No. 3 of 2016, attached hereto and made a part hereof, is hereby adopted as a Local Law entitled “Flood Damage Prevention Law”; and

            IT IS FURTHER RESOLVED, that the Village Clerk and the Attorney for the Village are hereby directed to take such actions as are necessary to implement this resolution and effect adoption of the Local Law.

Motion was made by Trustee Samudrala authorizing the Mayor to sign Energy Efficiency Proposals with Lime Energy Services, Co. for four locations: Village Hall, Sewer Plant, Street Garage and Bandstand. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss PBA contract negotiations. Motion was seconded by Trustee Samudrala and passed unanimously. Executive session began at 7:02 p.m.      

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 7:27 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:28 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 04/18/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday April 18, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Privilege of the floor was granted to Bob Mable, complaining about the condition of 149 Main Street, and to Cyndi Cobb regarding the beavers on her property.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of March 21, 2016 and the Organizational meeting of April 4, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #11 dated April 18, 2016 in the amount of $116,920.99, plus an additional voucher of $505.65 to DG Electric for electrical work in the board room. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection report for April 6, 2016, the HUD Report for March, 2016, the Police Report for March, 2016, the Code Enforcement Officer’s Report for 3/17 – 4/14/16, the DPW Superintendent’s Report dated April 13, 2016 and the Treasurer’s Report for March, 2016. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present regarding a new highway garage, proposed to be constructed near the wastewater treatment plant. Motion was made by Trustee Hultenius directing the Mayor to sign a “State and Municipal Facilities Program Preliminary Application” for a grant of $75,000. Motion was seconded by Trustee Maney and passed unanimously.

Nicole Franzese from Delaware County Planning was present regarding the Flood Damage Prevention Law.

Motion was made by Trustee Samudrala to pass Resolution #4 of 2016 “Resolution for Public Hearing on the Adoption of a Local Law for Flood Damage Prevention”, with the Public hearing set for May 16, 2016 at 6:30 p.m. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

           

            “WHEREAS, the Village Board of the Village of Delhi, New York (the “Village”) deems it advisable to maintain its eligibility to participate in the National Flood Insurance Program (“NFIP”);

            WHEREAS, new Flood Insurance Study and Flood Insurance Rate Maps establishing 100 year base flood evaluations for the Village have been completed by the Federal Emergency Management Agency (“FEMA”);

            WHEREAS, to maintain eligibility in the NFIP it is necessary for the Village to adopt the new Flood Insurance Study and Flood Insurance Rate Maps into its floodplain management regulations;

            WHEREAS, the New York State Department of Environmental Conservation (“NYSDEC”) has also instructed the Village Board to update its Flood Plain Local Law to conform to the current rules and regulations required by FEMA;

            WHEREAS, the Village Board deems it advisable to adopt a local law that repeals and supersedes Local law No. 1 of the year 2012 of the Village of Delhi entitled “Flood Damage Prevention Local Law” to adopt the new maps and to incorporate the current FEMA regulations regarding flood plain management.

            NOW, THEREFORE, BE IT RESOLVED, that said Village Board shall meet at the Village Hall, 9 Court Street, Delhi, NY 13753 on May 16, 2016 at 6:30 p.m. to hear all persons interested in the manner of the adoption of the local law, and be it

            FURTHER RESOLVED, that the Village Clerk is hereby authorized and directed to publish notice of said hearing in the official newspaper of the Village, and to post copies of such notice in the manner provided by law.

Public hearing was opened at 6:30 p.m. for proposed Local Law #2 of 2016 “Authorizing the Payment of Eligible Delinquent Taxes in Installments”

            There was no public comment.

            Motion was made by Trustee Hultenius to close the public hearing. Motion was seconded by Trustee Maney and passed unanimously. Public hearing closed at 6:40 p. m.

Motion was made by Trustee Maney to adopt Local Law #2 of 2016 “Authorizing the Payment of Eligible Delinquent Taxes in Installments”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius allowing the Mayor to work with Delaware County Employment and Training for a youth summer worker. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala accepting the financial report from Toski & Co. for year ending 2015. Motion was seconded by Trustee Maney and passed unanimously.

The Board received a follow up to a request by Clark Properties to be allowed to sell land near Price Chopper to New York City. Motion was made by Trustee Hultenius to table the matter until the next regular meeting to give the Village Attorney a chance to review it. Motion was seconded by Trustee Samudrala and passed with Trustees Fitch, Hultenius and Samudrala voting yes and Trustee Maney abstaining.

Public hearing was opened at 6:41 p.m. regarding the proposed 2016-2017 Village Budget.

            Mayor Maxey reviewed the Village budget, which includes an increase in taxes of about $.60 per thousand dollars of assessed value, an increase of 10% in sewer rates, and an increase of $.25 per unit for the capital charge.

Motion was made by Trustee Fitch to close the public hearing. Motion was seconded by Trustee Samudrala and passed unanimously. Public hearing was closed at 7:01 p.m.

Motion was made by Trustee Maney to adopt the 2016-2017 Village budget. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the agreement with SUNY Delhi for swim lessons at $50 per registration. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney allowing the Mayor to go ahead and order 99 tons of sand at $27.70 per ton for the volleyball court. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch at 7:05 p.m. to enter into executive session to discuss contract negotiations and the employment history of a particular person. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Robin Hultenius and passed unanimously.

Open session resumed at 7:35 p.m.

Motion was made by Trustee Maney directing the Mayor to sign the Exit Agreement for David Curley. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 7:52 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 04/04/2016

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 4, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Verified that Trustees Maney and Fitch have signed their oaths of office.

Meeting began with the Pledge of Allegiance. 

Motion was made by Trustee Samudrala approving the following.  Motion was seconded by Trustee Hultenius and passed unanimously:

Appointments by Mayor Maxey:

Deputy Mayor                                      Christopher Maney (term ends April 2017)

Village Attorney                                   Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer                    Thomas Little

Health Officer                                      Regina Krzyston

Village Historian                                 Victor Iwanow

Established the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 PM in the Village Hall Board Room.

Designated the Walton Reporter as the official newspaper for the Village of Delhi. 

Designated the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorized Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designated Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorized Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorized Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Motion authorized Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring monthly bills as needed.

Directed the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2016-2017 Organizational Meeting of the Village Board.

Accepted the following assignments of Trustees to Board Committees:

DPW Committee:                                             Trustees Samudrala, Fitch

Police Committee:                                            Trustees Fitch, Maney

Joint Services Committee:                               Trustees Maney, Hultenius

Codes, Buildings & Planning Committee:        Trustees Hultenius, Samudrala

Finance Committee:                                         Mayor Maxey, Deputy Mayor Maney

Appointed Bryan Boyer to the Zoning Board of Appeals for a five year term

Appointed Deb Misner to the Planning Board for a seven year term.

Motion was made by Trustee Maney directing the Mayor Maxey to issue a Purchase Order for 66 yards of sand, delivered, for $1831.50 for the volleyball court.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:04 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/21/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 7, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of February 22, 2016 and the special meeting of March 7, 2016.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #10 dated March 21, 2016 in the amount of $141,699.99.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for February, 2016, the Code Enforcement Officer’s Report for 2/12 – 3/16/16, the DPW Superintendent’s Report dated March 18, 2016, and the Treasurer’s Report for February, 2016.  Motion was seconded by Trustee Fitch and passed unanimously.

Nicole Franceze from Delaware County Planning Department was present regarding the request from the Clark Family Property for their parcels to be removed from the NYC land acquisition restriction.  The Board reviewed that request and decided to take no action.

Motion was made by Trustee Samudrala to schedule a public hearing for proposed Local Law #2 “Authorizing the Payment of Eligible Delinquent Taxes in Installments” for April 18, 2016 at 6:30 p.m.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch granting C.L.A.S.I. to close Page Avenue and Bridge Street from approximately 8:30 a.m. to 11:30 a.m. on the 4th of June for their Annual Covered Bridge Run.  Motion was seconded by Trustee Samudrala and passed unanimously.  *The Board also requested that C.L.A.S.I. keep Gallant Avenue open, and notify the residents of that area about the road closure.

Motion was made by Trustee Maney to approve the Lease Agreement with Daniel and Rebekah Mowers for storage in their barn at 23 Second Street.  Motion was seconded by Trustee Samudrala and passed with Mayor Maxey and Trustees Maney and Samudrala voting yes and Trustee Fitch voting no.

The Board reviewed the Annual Drinking Water Quality Report for 2015 and had no comments.

Motion was made by Trustee Maney to pursue the Office of Employment and Training for an intern to continue at the WWTP.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made to approve payment of election expenses to Mable Adams and Ruth Vredenburgh, election inspectors, at $100 each and an employee reimbursement in the amount of $301.14.  Motion was seconded by Trustee Fitch and passed unanimously.

Board reviewed the General, Water, Sewer and Joint Activity funds’ proposed budgets. 

Motion was made to schedule a public hearing on the proposed 2016-2017 Village budget for April 18, 2016 at 6:45 p.m.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala at 7:15 p.m. to enter into executive session to discuss the employment history of a particular person.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session.  Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 7:39 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously. 

Meeting adjourned at 7;40 p.m.


Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 03/07/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 7, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Board reviewed rough, preliminary draft of the proposed 2016-2017 budget.

It was agreed that there would be a special meeting as soon as the Clerk receives the assessed value of the village in order to discuss tax rates.

Motion was made by Trustee Hultenius to pay Tom Little, Code Enforcement Officer for mileage reimbursement for January ($64.26) and February ($77.76).  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:00 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/08/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, February 8, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

Present:               David Curley, DPW Superintendent

                            Jerome Decker, Water Supervisor

                            Michael Brown, Street Supervisor

The meeting started at 6:00 p.m.

The proposed street budget was reviewed.   The road plan was discussed.  Any monies not expended as budgeted should be put into a reserve for the years that the road plan expends beyond what we currently budget. 

Sidewalk line item includes money to put in pavers on Main Street. 

Trustee Maney mentioned installing guardrails at the Woolerton Street bridge on the Bell Hill side.  The matter was referred to the Shared Services committee so that it may be discussed with the Town.

The proposed water budget was reviewed.  Some projects to be considered are painting the water tanks, replacing the well pumps, rehabbing the well, and replacing very old water mains (Park Place, Delview Terrace, Crestwood Drive).

Water rates and the capital charge rates need to be reviewed.

Motion was made at 7:48 p.m. by Trustee Samudrala to enter into executive session to discuss contract negotiations.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 8:16 p.m.

Motion was made by Trustee Hultenius to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at  8:17 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 02/01/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, February 1, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

John Moffett and Stacey Eggers from Delaware Engineering  and DPW Superintendent David Curley were present to review the sewer budget for 2016/2017.

Sewer expenses were reviewed in preparation to submit to NYC.

Dave Curley is looking into whether to rebuild or buy new raw sewage pumps.

DPW Superintendent and the Clerk stated that the sewer rates need to be reviewed, as sewer rents have decreased significantly over the past couple of years. 

Motion was made by Trustee Fitch to co-sponsor open gym at Delaware Academy on Sunday mornings, with no cost to the Village.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:55 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/25/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 25, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Privilege of the floor was granted to Don Trelease and Dave Sprague of the Hamden Hill Ridgeriders, seeking permission

to access the Village on snowmobiles. As a result, motion was made by Trustee Fitch to allow snowmobilers to enter the village along the marked path. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve the minutes from the regular meeting of December 21, 2015 and the budget meeting of January 12, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated January 25, 2016 in the total amount of $93,868.97. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Bingo Inspection Reports for December 16, 2015 and January 20, 2016, the Police Report for December 2015, the Annual Police Report for 2015, the Code Enforcement Officer’s Report for 12/17/15 – 1/21/16, the DPW Superintendent’s Report dated 1/22/16 and the Treasurer’s Report for December, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve a $1,600 payment to James Tucker for balance due on electrical work at the Village Hall. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present regarding new well development. The project will include replacement of watermain from Sheldon Drive to the end of the Village along NYS Route 28/Andes Road, installation of approximately 3500 lineal feet of piping with new services to the hospital and users along the route, with new hydrants and valves. The project will also include water well construction with a treatment building and piping, at an estimated cost of $2,279,588. NYSEFC did not select this project for funding, but the Village can submit for funding in round two.

Motion was made by Trustee Samudrala to approve Resolution #1 of 2016 “Declare Intent to be Lead Agency (SEQR) for Water System Improvements Project New Water Well”. Motion was seconded by Trustee Maney and passed unanimously, with the Mayor voting yes. Resolution reads as follows:

RESOLUTION #1 OF 2016                   DECLARE INTENTTO BE LEAD AGENCY (SEQR)

                                                                FOR WATER SYSTEMS IMPROVEMENTS

                                                                PROJECT NEW WATER WELL

                WHEREAS, the Village of Delhi, Delaware County, new York has established the public benefit to the Village residents of a new municipal water well, treatment facility, and distribution piping, located along Delaware Avenue in the Village of Delhi; along with replacement of distribution piping along Andes Road/NYS Route 28 and,

               

                WHEREAS, the project includes creation of a secondary source of drinking water from a new well, a new treatment facility, a new well pump approximately 2,500 lineal feet of new watermain pipe along Delaware Avenue and 3,500 lineal feet of distribution piping along Andes Road/NYS Route 28; and,

                WHEREAS, THE Village of Delhi has caused Part 1 of the Full Environmental Assessment Form (EAF) to be prepared, which identifies multiple involved and interested agencies in the environmental review of this action;

                NOW THEREFORE BE IT RESOLVED THAT

               

                1.             The Village of Delhi Board intends to act as Lead Agency for the purpose of conducting

                                the environmental review required by 6 NYCRR Part 617.

                2.             The Village of Delhi Board directs that a Lead Agency coordination letter be circulated to

                                all potentially involved and interested agencies together with Part 1 of the Full EAF, a

                                site location map and other information on the project.

                3.             If no other involved agency objects in writing to the Village of Delhi Board acting as Lead

                                Agency for the Village of Delhi Water System Improvement Project New Water Well as

                                directed in the circulation letter, the Village of Delhi Board shall assume Lead Agency

                                responsibilities and conduct the environmental review.

Motion was made by Trustee Maney to schedule a public hearing for proposed Local Law #1 of 2016 “Tax Cap Override” for February 22, 2016 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign a Memorandum of Understanding for Implementation of the West Branch Delaware River Street Corridor Management Plan. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #2 of 2016 “New York State Urban Forestry Council Arbor Day Program Community Grant Application”. Motion was seconded by Trustee Samudrala and passed unanimously. Resolution reads as follows:

RESOLVED:

That Richard Maxey, Mayor of the Village of Delhi, or such person’s successor, is hereby authorized and directed to file an application for an Urban Forestry Council Arbor Day Program Community Grant in an amount not to exceed $1,000 and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to the Village of Delhi for its Riverwalk Program.

Motion was made by Trustee Maney directing the Mayor to sign a contract with Shred It for shredding services. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to name Kaatirondack Benefit Planning Incorporated as the Village’s Broker of Record for health insurance. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Maney stated that fireworks are scheduled for July 1, 2016 (the first Friday of Fair on the Square), with a rain date of July 8, 2015.

Motion was made by Trustee Maney at 7:12 p.m. to enter into executive session to discuss non-union employment agreement. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:00 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

 

Meeting adjourned at 8:01 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 01/11/2016

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 12, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius (Chris Maney absent)

The meeting started at 6:00 p.m.

Chief Michael Mills presented his proposed budget to the Board. He estimated a 4% increase for all full time employees and no increase for part-time employees, but expects to use part-time employees 250 hours more than anticipated last year. He would like to purchase two new computers for the patrol cars since they are 9+ years old.

Village Board reviewed the Mayor’s budget, which shows no changes.

Village Clerk presented the Clerk/Treasurer proposed budget which shows an overall decrease due to moving some auditing expenses to the water fund, since they are necessary due to the water project. Personal services line items were adjusted.

Board reviewed the Code Enforcement Officer’s proposed budget, which is unchanged from last year, with the exception of personal services.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:50 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 07/20/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, July 20, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:        Richard Maxey

               Trustees:    Christopher Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of June 15, 2015 and special meeting of July 1, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #2 in the amount of $199,212.45. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the HUD Report for June, 2015, the Police Report for June, 2015, the Code Enforcement Officer’s Report for June 12 – July 16, 2015, and the DPW Superintendent’s Report dated July 20, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to pay Economy Paving’s request #2 for the TEP Project in the amount of $336,875.36. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Clerk to borrow money from the general fund to pay the TEP expenses until we receive reimbursement from NYSDOT. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to award the tree trimming and removal bid to Steven Spratley & Sons in the total amount of $12,850 ($4,675 for trimming and $8,175 for removal). Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water tank recoating. The tank at Phoebe Lane has been drained, sandblasted and painted, and had several valves replaced. The interior of the tank was cleaned and small rust spots and pitting were repaired. The tank will be refilled this week and then then water will be tested before putting the tank back online.

Motion was made by Trustee Fitch to authorize payment to HD Supply Waterworks in the amount of $12,815.16 for water valve replacement at the water tank. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala authorizing change order No. 1 to contract VD1-G-15 with Amstar of Western, NY in amount of $16,500 for the repair of rust spots and pitting on the interior of the tank. Revised contract sum will be $173,000. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to remit payment to Amstar of Western NY in the amount of $144,400 for their pay request #1 of Contract VD1-G-15. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve the “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services on Behalf of the Village of Delhi”. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution #3 of 2015 reads as follows:

Resolution Authorizing the Mayor to sign a contract on behalf of the Village of Delhi to permit the Superintendent of Public Works to share services with the Highway Department Head in other municipalities who possess similar authorization for borrowing or lending of materials and supplies and the exchanging, leasing, renting or maintaining of machinery and equipment, including the operators thereof, for the purpose of aiding the Superintendent of Public Works in the in the performance of his duties.

WHEREAS all municipalities, including the Village of Delhi have power and authority to contract for the purpose of renting, leasing, exchanging, borrowing or maintaining of machinery and equipment, with or without operators, with other municipalities, and;

WHEREAS, all municipalities, including the Village of Delhi, have power and authority to borrow or lend materials and supplies to other municipalities, and;

WHEREAS, it is hereby determined that the Village of Delhi and other municipalities have machinery and equipment which is not used during certain periods, and;

WHEREAS, it is determined that the Village of Delhi and other municipalities often have materials and supplies on hand which are not immediately needed, and;

WHEREAS, it is hereby determined that by renting, borrowing, exchanging, leasing or maintaining highway machinery and equipment and the borrowing or lending of materials and supplies, the Village of Delhi and other municipalities may avoid the necessity of purchasing certain needed Highway machinery and equipment and the purchasing of or storing a large inventory of certain extra materials and supplies, thereby saving the taxpayers money, and;

WHEREAS, it is recognized and determined, from a practical working arrangement, that no program or borrowing, exchanging, leasing, renting or maintaining of Highway machinery and equipment or borrowing or lending of materials can be successful if each individual arrangement or agreement has to receive prior approval by the Board of the Village of Delhi and the governing board of each of the other municipalities which may be parties to such agreements, since such agreements must often be made on short notice and at times when governing boards are not in session, and;

WHEREAS, it is incumbent upon each municipality to design a simple method whereby materials and supplies, equipment and machinery, including the operators thereof, may be obtained or maintained with a minimum of paperwork and inconvenience and with swift approval process, and;

WHEREAS, it is the intent of the Village of Delhi to give the Superintendent of Public Works the authority to enter into renting, exchanging, borrowing, lending or maintaining arrangements with persons serving in similar capacities in other municipalities without the necessity of obtaining approval of the Board of the Village of Delhi prior to the making of each individual arrangements, and;

WHEREAS, a standard contract has been prepared which is expected to be adopted and placed into effect in other municipalities, and will grant the person holding the position comparable to that of Highway Superintendent, authority to make similar arrangements, and;

WHEREAS, it is hereby determined that it will be in the best interest of the Village of Delhi to be a party to such shared services arrangements:

NOW, THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to sign on behalf of the Village of Delhi, the following contract:

1. For purposes of   this contract, the following terms shall be defined as follows:
  1. "Municipality" shall mean any City, County, Town or Village which has agreed to be bound by a contract for shared services or equipment similar in terms and effect with the contract set forth herein, and has filed a copy of said contract with the Clerk of the undersigned City, County, Town or Village.
  2. "Contract" shall mean the text of this agreement which is similar in terms and effect with comparable agreements, not withstanding that each such contract is signed only by the Mayor/Town Supervisor of each participating municipality filing the same, and upon such filing each filing municipality accepts the terms of the contract to the same degree and effect as if each Chief Executive Officer has signed each individual contract.
  3. "Shared Services" shall mean any service provided by one municipality for another municipality that is consistent with the purposes and intent of this contract and shall include but not be limited to:
    1. The renting, exchanging, or lending of Highway machinery, tools and equipment, with or without operators;

II.    The borrowing or lending of supplies between municipalities on a temporary basis conditioned upon the replacement of such supplies or conditioned upon the obtaining of equal value through the provision of a service by the borrower, or by the lending of equipment by the borrower, the value of which is equal to the borrowed supplies;

III.   The providing of a specific service for another municipality, conditioned on such other municipality providing a similar service, or a service of equal value, in exchange:

IV.   The maintenance of machinery or equipment by a municipality for other municipalities.

                       D.     “Superintendent" shall mean, in the case of a City, the Head of the of Public Department Works; in the    

Department Works; in the case of a County, the County Superintendent of Highways, or the person having the power and authority to perform the duties generally performed by County Superintendents of Highways; in the case of a Town, the Town Superintendent of Highways and in the case of a Village, the Superintendent of Public Works.

  1. The undersigned municipality has caused this agreement to be executed and to bind itself to the terms of this contract and it will consider this contract to be applicable to any municipality which has approved a similar contract and filed such contract with the Clerk of the undersigned municipality.
  1. The undersigned municipality by this agreement grants unto the Superintendent, the authority to enter into any shared service arrangements with any other municipality or other municipalities subject to the following terms and conditions:

A.              The Village of Delhi agrees to rent or exchange or borrow from any municipality any and all materials, machinery and equipment, with or without operators, which it may need for the purposes of the Village of Delhi. The determination as to whether such machinery, with or without operators, is needed by the Village of Delhi, shall be made by the Superintendent. The value of the materials or supplies borrowed from another municipality under this agreement may be returned in the form of similar types and amounts of materials or supplies, or by the supply of equipment or the giving of services of equal value, to be determined by mutual agreement of the respective Superintendents.

B.              The Village of Delhi agrees to rent, exchange or lend to any municipality any and all materials, machinery and equipment, with or without operators, which such municipality may need for its purposes. The determination as to whether such machinery or material is available for renting, exchanging or lending shall be made by the Superintendent. In the event the Superintendent determines that it will be in the best interest of the Village of Delhi to lend to another municipality, the Superintendent is hereby authorized to lend to another municipality. The value of supplies or materials loaned to another municipality may be returned to the Village of Delhi, by the borrowing municipality in the form of similar types and amounts of materials or supplies, or by the use of equipment or receipt of services of equal value, to be determined by the respective Superintendents.

C.              The Village of Delhi agrees to repair or maintain machinery or equipment for any City, County, Town, Village under terms that may be agreed upon by the Superintendent, upon such terms as may be determined by the Superintendent.

D.              An operator of equipment rented or loaned to another municipality, when operating such equipment for the borrowing municipality, shall be subject to the direction and control of the Superintendent of the borrowing municipality in relation to the manner in which the work is to be completed. However, the method by which the machine is to be operated shall be determined by the operator.

E.              When receiving the services of an operator with a machine or equipment, the receiving Superintendent shall make no request of any operator which would be inconsistent with any labor agreement. All machinery and the operator, for purposes of Workers Compensation, liability and any other relationship with third parties, shall be considered the machinery of, and the employee of, the municipality owning the machinery and equipment.

F.              The lending municipality shall be liable for any negligent acts resulting from the operation of its machinery or equipment by its own operator. In the event damages are caused as a result of directions given to perform work, then the lending municipality shall be held harmless by the borrowing municipality.

G.              Each municipality shall remain fully responsible for its own employees, including but not limited to salary, benefits and Workers Compensation.

  1. The renting, borrowing or leasing, repairing or maintaining of any particular piece of machinery or equipment, or the exchange or borrowing of materials or supplies, or the providing of a specific service shall be evidenced by the signing of a Memorandum by the Superintendent. Such Memorandum may be delivered to the Superintendent. Such Memorandum may be delivered to the other party via mail, personal delivery, facsimile machine, or any other method of transmission agreed upon. In the event, there is no written acceptance of the Memorandum, the receipt of the materials or supplies or the acceptance of a service shall be evidence of the acceptance of the offer to rent, exchange or lend.
  2. In the event any shared services arrangement is made without a Memorandum at the time of receipt of the shared service, the Superintendent receiving the shared service shall within five days thereof, send to the provider a Memorandum identifying the type, time and date of the acceptance of the repair or maintenance shared service. In the event shared service related to or included any materials or supplies, such Memorandum shall identify such materials or supplies and time and place of delivery.
  3. In the event a municipality wishes to rent machinery or equipment from another municipality or in the event a municipality wishes to determine the value of such renting for the purposes of exchanging shared services or a comparable value, it is agreed that the value of the shared service shall be set forth in the Memorandum.
  4. All machinery and the operator, for the purposes of Workers Compensation, Liability and any other relationship with third parties, except as provided in paragraph E. of section 3. Of this agreement, shall be considered the machinery of, and the employee of, the municipality owing the machinery and equipment.
  5. In the event machinery or equipment being operated by an employee or the owning municipality is damaged or otherwise in need of repair while working for another municipality, the municipality owning the machinery or equipment shall be responsible to make or pay for such repairs. In the event machinery or equipment is operated by an employee of the borrowing, receiving or renting municipality, such municipality shall be responsible for such repairs.
  6. Records shall be maintained by each municipality setting forth all machinery rentals, exchanges, borrowings, repair or maintenance and other shared services. Such records will be available for inspection by any municipality which has shared services with such municipality.
  7. In the event a dispute arises relating to any repair, maintenance or shared service, and in the event such dispute cannot be resolved between the parties, such dispute may be resolved through mediation or arbitration.
    1. Any municipality which is a party to this contract may revoke such contract by filing a notice of such revocation. Upon the revocation of such contract, any outstanding obligations shall be submitted within thirty days of such revocation unless the parties with whom an obligation is due agree in writing to extend such date of settlement.
    2. Any action taken by the Superintendent pursuant to the provisions of this contract shall be consistent with the duties of such official and expenditures incurred shall not exceed the amounts set forth in the Village’s budget for highway purposes.
    3. The record of all transactions that have taken place as a result of the Village of Delhi participating in the services afforded by this contract shall be kept by the Superintendent and a statement thereof, in a manner satisfactory to the Village Board, shall be submitted to the Village Board semiannually on or before the first day of June and on or before the first day of December of each year following the filing of the contract, unless the Village Board requests the submission of records at different times and dates.
    4. If any provision of this contract is deemed to be invalid or inoperative for any reason, that part shall be deemed modified to the extent necessary to make it valid and operative, or if it cannot be modified, then severed, and the remainder of the contract shall continue in full force and effect as if the contract had been signed with the invalid portion so modified or eliminated.
    5. This contract shall be reviewed each year by the Village of Delhi and shall expire five years from the date of its signing by the Village Mayor. The Village of Delhi Board may extend or renew this contract at the termination thereof for another five year period.
    6. Copies of this contract shall be sent to the Clerk and the Superintendent of each municipality with which the Superintendent anticipates engaging in shared services. No shared services shall be conducted by the Superintendent except with the Superintendent of a municipality that has completed a shared services contract and has sent a copy thereof to the Clerk of his municipality and the Superintendent.

Motion was made by Trustee Hultenius to advertise for bids to sell the 2006 Chevrolet Cobalt, which was seized by the Village of Delhi during a drug arrest.   Bids shall have a $1,700 reserve, with the proceeds of the sale to be deposited into the Police Vehicle Reserve. Motion was seconded by Trustee Fitch and passed unanimously.

6:45 p.m.: Motion was made by Trustee Fitch to open a public hearing regarding Submission of an Application to the New York State office of community Renewal for Fiscal year 2015 community Development Block Grant Funding.

Motion to close public hearing was made by Trustee Maney and seconded by Trustee Fitch. Public hearing closed at 7:04 p.m.

Motion was made by Trustee Maney to approve Resolution #4 of 2015, which reads as follows:

AUTHORIZING THE SUBMISSION OF AN APPLICATION TO NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR FISCAL YEAR 2015 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING

WHEREAS, the Office of Community Renewal is accepting applications from eligible communities to compete for funds available through the 2015 Community Development Block Grant Program; and

WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to improve its public water system is necessary and an essential component to the Village’s future ability to meet the needs of the public; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in order to develop a comprehensive program and application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

                NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes and directs that the Village of Delhi submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such additional information as may be required.

Motion was made by Trustee Maney to schedule a Public hearing for August 17, 2015 at 6:30 p.m. to discuss possible revisions to the Nuisance Law. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to schedule a public hearing regarding the transfer of village-owned, landlocked property for August 17, 2015 at 6:45 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to sign “Declaration of covenants, Conditions, and Restrictions for Village of Delhi Property at Tax Map 171.6-10-(5,6,9,11.3,12.11,12.12 and 23) and “Hoyt Park”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Resolution #5 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Office of Parks, Recreation and Historic Preservation. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is currently under development; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issues site plan approval and competed the SEQRA; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the NYS Department of Parks, Recreation, and Historic Preservation requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Hultenius to approve Resolution #6 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Local Waterfront Revitalization Program. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is completed; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issued site plan approval and a negative declaration under SEQRA; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the NYS Local Waterfront Revitalization Program requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the development of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Local Waterfront Revitalization Program in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Fitch to approve Resolution #7 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Environmental Facilities Corporation. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan has been completed; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issued site plan approval and completed the SEQRA process; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the New York State Cleaner Greener Communities Program requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Environmental Facilities Corporation, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Samudrala to move forward with the purchase of a volleyball net and equipment to be installed at Sheldon Park at a total cost of $1,954.17. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing the Clerk to reserve a bounce house for the Fair on the Square event on July 31, 2015. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:30 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 08/17/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, August 17, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala

                                Absent:                                Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Samudrala to approve the minutes of the regular meeting of July 20, 2015 and special meeting of July 22, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 in the amount of $217,101.17. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Bingo Inspection Report for 7/22/15, the Police Report for July, 2015, the revised Code Enforcement Officer’s Report for July 14 – August 13, 2015, and the DPW Superintendent’s Report dated August 14, 2015, Little League Year End Report 2015, Summer Basketball Report 2015, Summer Tennis Report 2015 and Kettle Bells Kids Got Grit Report 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water tank recoating.

Motion was made by Trustee Maney to declare Contract VD1-G-15 Water Storage Tank Recoating substantially complete effective 8/3/15. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to authorize Clerk to remit payment to Amstar of Western NY in the amount of $28,600 for pay request #2 for Contract VD1-G-15. The Board stipulated that the Clerk will not mail the check until the 4 remaining drums have been removed. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown also went over New York Water Grants information with the Board. There was some discussion to possibly add the hospital to the application. Board decided to hold off on this for now until Bill Brown updates the paperwork. We will need to have a special meeting as this grant application needs to be submitted by September 4, 2015.

Motion was made by Trustee Hultenius to open the Public Hearing at 6:30 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Maney. There was no public in attendance regarding this item. Discussion was had by the Village Board about revising the points for Nuisance Party to 6 points and Noise to 4 points.

Motion was made by Trustee Maney to close the Public Hearing at 6:40 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Hultenius.

Motion was made by Trustee Maney to revise Chapter 199 of local code “Nuisances, Public. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to revise the points the Nuisances law for Nuisance Party to 6 points and Noise to 4 points. These will be effective upon filing by Albany. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had in reference to a letter written by Joel and Ruth Kazmierski regarding Winter safety and snow-clearing concerns on Prospect Street sidewalks. Letter was received by Village Clerk on August 10, 2015.

After much discussion by numerous residents (Don Green, Brian Boyer, Joel Kazmierski, Ruth Kazmierski, Sibel Finn), Mayor Maxey indicated he would refer to the Highway Committee and they could bring their recommendations back to the Board at the September board meeting.

Motion was made by Trustee Hultenius to open the Public Hearing for Resolution #9 of 2015 “ Village of Delhi Surplus Land” at 7:00 pm.   Motion was seconded by Trustee Maney.

Discussion was had by residents present from the affected area (Lucy Kelley, Fred Dumond, Bill Aitken).

Motion was made by Trustee Maney to close the Public Hearing for Resolution of #9 of 2015 “Village of Delhi Surplus Land” at 7:20 p.m.   Motion was seconded by Trustee Samudrala.

Motion was made by Trustee Hultenius to approve Resolution #9 of 2015 “Village of Delhi Surplus Land”. Motion was seconded by Trustee Maney and passed unanimously.

Whereas, the Village of Delhi has surplus real property located at Upper Main Street, parallel to the Legion property, also known as the old mill canal, which is landlocked, undeveloped and not used by the Village.

Whereas, the Village of Delhi has been approached by adjoining property owners as to the transfer of said real property.

Whereas, in consideration of the transfer of the real property, the proposed purchasers have agreed to pay for all Village incurred fees including but not limited to the filing, legal, title report, survey and transfer tax form fees.

Whereas, it is in the best interest of the Village of Delhi to transfer the landlocked, undeveloped and unused real property for nominal consideration.

Whereas, the Board of Trustees of the Village of Delhi supports this transfer and thereby have scheduled a public hearing.

Now therefore be it resolved, the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi to hold a public hearing regarding the declaration of said real property as surplus property and the authorization to transfer said real property for nominal consideration providing all Village incurred fees are paid for by the purchaser.

Motion was made by Trustee Samudrala to re-affirm approval of Resolution No. 8 of 2015 “New York State Office of Homes and Community Renewal, 2015 New York Main Street Grant”. Motion was seconded by Trustee Hultenius and passed unanimously.

                WHEREAS , the New York State Office of Homes and Community Renewal (HCR) IS accepting applications from eligible communities to compete for funds available through the 2015 New York Main Street Program; and

                WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to revitalize its main street is an essential component to the Village’s future economic vitality and is in keeping with the goals and recommendation of its comprehensive plan; and

                WHEREAS, it is in the best interest of the Village of Delhi for the Main Street business area to be updated the improved; and

                WHEREAS, the Board of Trustees of the Village of Delhi is in support of promoting business activity with the Village;

                WHEREAS, the HCR application process requires that the governing body of the applicant authorize the submission of the application and related actions.

                NOW THEREFORE, BE IT RESOLVED that the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi and the staff of the Delaware County Local Development Corporation to submit an application to the New York State Office of Homes and Community Renewal in the name of the Village of Delhi and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Discussion was had regarding payment to Economy Paving. Mayor Maxey indicated that the payment they are currently requesting is not the final payment. He indicated that there are numerous residents that are not happy with the landscaping and the Village of Delhi would not be making final payment until all residents are happy.

Motion was made by Trustee Hultenius to pay Economy Paving in the amount of $33,610.73 for the Transportation Enhancement Project. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had about a request from Joan Townsend regarding a “Children at Play” sign on Prospect Street.  Her letter was dated 7/24/15. After discussion, it was decided that Mayor Maxey would instruct Street Department to move the sign from the bottom of Prospect Street to the top of the hill on Prospect Street.

Discussion was has regarding letter from James Mollica at 26 Orchard Street (letter dated 7/29/15) regarding a lawn maintenance bill. It was decided that the Board would take no action – this was previously discussed by the Committee at a meeting they had with Tom Little (Code Officer). It was further noted that we should mail a copy of the local code as well as the State Law to clarify this information to the resident.

Motion was made by Trustee Hultenius to approve the Village of Delhi Building Permit Fee Schedule to correct #6 accessory structures square footage to agree with Village code. Motion was seconded by Samudrala and passed unanimously.

Discussion was had about the Copeland Coating quote to resurface the basketball court at Hoyt Park. Discussion was had that it was resurfaced in 2010. Decision was to hold off until next budget as we did not budget for this year.

Discussion was had that there were no bids received on the 2006 Chevrolet Cobalt and that we should call to find out what the scrap value would be and re-advertise with a minimum bid equivalent to the scrap price.

Discussion was had that Tom Little attended a training in Sidney for Emergency Preparedness. He was impressed with the training and will be getting in touch with Crouch’s office to see if he can get this training to Delhi.

Mayor Maxey indicated that the volleyball net has been set up. DCCAN is to get some volleyballs for use. If bathrooms are needed, that will need to be scheduled at Village Hall to coordinate bathrooms being opened.

Mayor Maxey also indicated there was a pre-bid tomorrow at 10:30 a.m. at Hoyt Park concerning the Riverwalk project.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

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