Minutes

Board of Trustee Minutes 5/04/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 4, 2020 at 6:15 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones

Phoned In: Mayor Richard Maxey

Guest: Will Outsen

The meeting started at 6:15 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to open the Public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:15 PM. Motion was seconded by Trustee Hultenius and passed unanimously.

Will Outsen asked if they were passing tax cap override because they were intending to raise taxes in excess of 2%. The board indicated that this was a precautionary thing we do each year to avoid problem with going over the limited amount because of the calculation process.

Will Outsen asked some questions on the General Fund budget.

Bill Brown gave an update on the Water Project and the Depot Street Wellhouse.

Motion was made by Trustee Hultenius to approve change order #1 to Contract VD1-G-17 General with Merritt Construction, Inc., in amount of $263,310.08. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve payment application #9 – Final from Merritt Construction, in amount of $355,116.17, and authorize submission of EFC draw documentation. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor or Deputy Mayor to sign grant agreement with NYSDEC for Climate Smart Community grant (signature is digital). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign professional services agreement with Delaware Engineering in the amount of $27,000 for water plant upgrades. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to authorize Clerk to advertise for bids for replacement of generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:31 PM. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 “Tax Cap Override”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to open the Public hearing at 6:31 PM for the proposed 2020-2021 Village of Delhi Budget. Motion was seconded by Hultenius and passed unanimously.

Motion was made by Trustee Fitch to increase CAP charge to $0.35 effective 6/1/2020. Motion was seconded by Trustee Hultenius. Trustee Fitch, Trustee Hultenius and Mayor Maxey voted in favor and Trustee Maney and Trustee Jones voted against. Motion carried.

Motion was made by Trustee Fitch to correct Justin Mohr’s rate of pay to $23.00 per hour back to his full-time hire date of 9/6/2019. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to issue a retro check to Justin Mohr, due to previous payment at an incorrect rate of pay, through payroll in the amount of $2,974.25 for retro 9/6/2019 – 4/16/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius that the timber money ($89,888.40 received from Northeast Timber Services) should go toward the wellhouse repair and upgrade. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney for a 0% tax increase in the 2020-2021 budget. Motion was seconded by Trustee Jones. Board took a 5 minute break at 8:06 PM and resumed at 8:11 PM. Trustee Maney and Trustee Jones voted in favor and Trustee Hultenius, Trustee Fitch and Mayor Maxey voted against. Motion defeated.

Motion was made by Trustee Maney to revise the CAP charge back to the originally proposed $0.25 effective 6/1/2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adopt the 2020-2021 Village Budget with a 0.5% increase to taxes. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Clerk to move forward with Delaware National Bank ACH agreement paperwork for direct deposit. Motion was seconded by Trustee Jones. Trustee Fitch, Trustee Jones, Trustee Maney and Mayor Maxey voted in favor. Trustee Hultenius abstained from the vote. Motioned carried.

Motion was made by Trustee Hultenius to pay crossing guards retroactively for hours they would have been scheduled to work but haven’t been paid for because of the Coronavirus. Motion was seconded by Trustee Maney. Trustee Hultenius, Trustee Maney, Trustee Jones and Mayor Maxey voted in favor. Trustee Fitch abstained from the vote. Motion carried.

Discussion was had by the board that we need to discuss how we are to handle Summer Recreation directors at the 5/18/2020 meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:29PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 4/20/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 20, 2020 at 6:00 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones

Phoned In: Mayor Richard Maxey

The meeting started at 6:00 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve Abstract #11 dated April 20, 2020 in the amount of $134,18.50 (General fund $40,692.78, Water fund $17,817.52, Sewer fund $43,789.04 and Trust and Agency $32,519.16). Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Hultenius updated the board on the housing study – she said we have received 200+ surveys back. We received an extension on the contract time extending the deadline to 6/30/2020. Two – three weeks we will be having a work session. Three – four weeks later, we will have the final (public) meeting.

Motion was made by Trustee Fitch to authorize Deputy Mayor Maney to sign the closeout paperwork for The Shire CDBG grant. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:31PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 4/06/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 6, 2020 at 6:00 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Mayor Richard Maxey & Trustee Barbara Jones

The meeting started at 6:00 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to award the timber bid to Greene Lumber Company at their bid of $107,010.00 and authorize Mayor Maxey and Deputy Mayor Maney to sign the agreement and addendum to timber contract. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to cancel the 4/20/2020 regular board meeting and reschedule 5/4/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to schedule a Public Hearing on 5/4/2020 at 6:15 PM for the Tax Levy Limit Override. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to schedule a Public Hearing on 5/4/2020 at 6:00 PM for the Preliminary budget. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Kathryn Mitchell as a part-time police officer to allow her to attend the Little Falls Police Academy. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 6:45 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes Budget 3/16/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, March 16, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:
April 6, 2020 6:00 PM updated preliminary budget

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, and Robin Hultenius
Absent: Trustee Barbara Jones

The meeting started at 5:35 p.m.

The Board mentioned the CAP charge is currently $3.05/unit. The proposed CAP charge effective 6/1/2020 would be $3.30/unit (an increase of $0.25/unit)

There was a preliminary discussion by the board to raise taxes. We should schedule a public hearing for the 4/6/2020 for Local Law #1 “Tax Cap Override”. We will need to rescind the Tax Cap Override if we do not exceed the tax cap.

The board also had a discussion that the raises previously discussed for the Mayor and trustees should be removed from the 2020-2021 budget.

Clerk made mention that we need to increase the Village Clerk budget to accommodate for health insurance buyout for an employee. Board mentioned that would be paid out based on single person health insurance plan.

Motion was made by Trustee Hultenius to close the budget meeting. Motion was seconded by Trustee Maney. Meeting adjourned at 6:50 pm.

Respectfully submitted,

Kimberly Cairns
Clerk-Treasurer

Board of Trustee Minutes 3/16/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 16, 2020 at 6:30 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, and Robin Hultenius
Absent: Trustee: Barbara Jones

The meeting started at 6:50 p.m. with the Pledge of Allegiance.

Reminder – Village Elections – Wednesday, March 18, 2020 noon – 9:00 PM.

Motion was made by Trustee Hultenius to approve the minutes of the February 24, 2020 budget meeting, February 24, 2020 regular meeting and March 5, 2020 special meeting. Motion was seconded by Trustee Fitch and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #10 dated March 16, 2020 in the amount of $184,654.12 (General fund $49,730.16, Water fund $63,128.16, Sewer fund $41,496.11 and Trust and Agency $30,299.69). Motion was seconded by Trustee Fitch and passed unanimously.

The board reviewed the Abstract Summary, which identified the budgets overspent:
General - 8 accounts totaling $234,890.29
Water - 1 accounts totaling $91,222.21
Sewer - 3 accounts totaling $2,623.55

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) Police Report for February 2020, Street Report dated 3/13/20, Water Report dated 3/12/20, Sewer Report dated 3/13/20, Code Enforcement Officer’s Report for 2/13/20 – 3/13/20, and Clerk’s Report dated 3/16/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve payments for Roemer – invoice #50285 for $1,026.00 so we can submit through EFC for funding. Motion was seconded by Trustee Maney and passed unanimously.

Police committee indicated that Chief Mills is trying to get an update on the livescan.

Motion was made by Trustee Hultenius to surplus old sewer jetter. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Maney gave an update on the Flood Commission meeting

Bicentennial Committee is scheduled for Wednesday, March 18, 2020 at 7:00 PM.

Motion was made by Trustee Maney to approve the “Animals in Village Buildings Policy” with changes as noted on page 3 delete “ classroom” and punctuation that were not removed. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Health Care Reimbursement “ form with the two corrections for typos. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey reported that the Northeast Timber Services bids are due to Village Hall on Friday 3/20/2020 by 12:00 PM.

Motion was made by Trustee Fitch to schedule public hearing for Local Law 1 of 2020 “Tax Cap override” on April 6, 2020 at 6:15 PM. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to schedule public hearing for the proposed 2020-2021 Village of Delhi budget on April 20, 2020 at 6:15 PM. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 8:20 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:48 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 3/05/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, March 5, 2020 at 5:10 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Mayor Richard Maxey & Trustee Barbara Jones

The meeting started at 5:10 p.m.

Motion was made by Trustee Hultenius to approve payment to Harkins Mechanicals in the amount of $49,771.14 for two invoices that were tabled at the 1/27/20 meeting. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize Jerome Decker to move ahead with scheduling work with Sewer Specialties for I & I work. Motion was seconded by Trustee Hultenius and passed unanimously. Funding for the housing study is being paid by a state grant from the Delaware County IDA.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 5:15 p.m.

Respectfully submitted,


Jean Yager
Deputy Clerk

Board of Trustee Minutes Budget 2/04/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 4, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Present:  Deputy Mayor: Christopher Maney

Trustees:    Jeremy Fitch, Robin Hultenius and Barbara Jones

Sr. Wastewater Treatment Operator David Hornbeck

Stacey Eggers, Red Door Consulting

Absent: Richard Maxey, Mayor

The meeting started at 5:30 p.m.

Board reviewed sewer department budget with David Hornbeck and Stacey Eggers. There is an equipment wish list totaling 71,000 incorporated.

There is also a list of items to be completed before June 2020.

Motion was made by Trustee Fitch to purchase VFD blowers at a cost of $27,600 from Avanti. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to purchase muffin monster/auger system at a cost of $57,376.79 from JWC for J.P. Jaeger. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to purchase blower & motor for aeration room at a cost of $17,000 from USA Bluebook. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to purchase the jetter at a cost of $17,231.99 from Camspray. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve moving forward with security system as quoted by DTC at a cost of $1,617.97 as quoted by DTC for the system and clarifying whether $686.50 quoted item is necessary. Motion was seconded by Trustee Jones and passed unanimously.

Stacey Eggers asked the board if they would like her to check with NYC to see about funding 10% of the budget in the form of contingency (G1990.400). She will look into and let the board know what she finds.

Motion was made by Trustee Jones that David Hornbeck should contact Bob Bunker for an interview and bring him on as an intern at WWTP if he feels like he would be a good fit. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch for Stacey to move forward with getting Sewer budget to NYC based on adjustments discussed for a total budget of $1,243,586.84 . Motion was seconded by Trustee Jones and passed unanimously.

Sewer budget discussion was done at 7:16 PM and we moved on to discussion on the General Fund budget as noted:

A1325                        $90,600.00

A1410                        $88,000.00

A1420                        $26,400.00

A1450                        $     700.00

A1620                        $28,300.00    only change was to A1620.420 from $4,000 to $7,000

A19                             $68,000.00

A3510                        $ 1,500.00

A4010                        $     500.00

A7510                        $ 1,500.00

Meeting adjourned at 7:42 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes Budget 1/27/2020

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, January 27, 2020 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:

February 4, 2020      5:30 PM – 6:30 PM 
Sewer – Dave Hornbeck & Stacey Eggers (Red Door)
Clerk & Buildings – Kim

February 24, 2020   5:30 PM – 6:30 PM 
Police – Michael Mills
Water – Jay Decker
Street – Michael Brown

Present:       Deputy Mayor:   Christopher Maney

Trustees:      Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Richard Maxey, Mayor

The meeting started at 5:30 p.m.

Board reviewed proposed Zoning budget given by To Little, Code Officer. It was noted there is an increase in the telephone line item based on current billing.

Board reviewed proposed Joint Activities budget  It was noted that there should be no changes to the budget except with regard to Contractual SUNY line item would be decreased from $7,500 to $1,500 in case there are any expenses for fields, etc. for our summer recreation.

The Board discussed designating $2,500 for the Bicentennial under a separate line under the Historian budget in the General Fund.

Meeting adjourned at 6:30 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 1/27/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 27, 2020 at 6:30 p.m. in the Village Hall Boardroom.

Present:       Deputy Mayor: Christopher Maney

Trustees:  Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Richard Maxey, Mayor

Guests:          Joannie Bedient, Bill Brown

The meeting started at 6:30 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the December 16, 2019 regular meeting. Motion was seconded by Trustee Hultenius and minutes were passed unanimously.

Motion was made by Trustee Jones to approve Abstract #8 dated January 27, 2020 in the amount of $370,883.08 (General fund $134,790.88, Water fund $38,242.36, Sewer fund $133,556.34 and Trust and Agency $64,293.50). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept (reports only no purchase or hiring is approved) Police Report for December 2019, Street Report dated 1/24/20, Water Report dated 1/23/20, Sewer Report dated 1/23/20, Code Enforcement Officer’s Report for 12/14/19 – 1/24/20, Treasurer’s Report for November & December 2019 and Clerk’s Report dated 1/27/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave an update on the screen @ Delhi Nursing & Rehabilitation. Budget is $51,747 with a local match of $1,747 (which will be billed to the Nursing Home).

Bill Brown also gave an update on Depot Street. The piping has been repaired and new control panel was installed.

Motion was made by Trustee Fitch to approve payment of $13,539.26 to Vacri Construction for their invoice dated 12/20/19 for Depot Street. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify the wastewater screen to be identified as a Type 2 Action under SEQRA and that no further environmental review is required. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify a local match in the amount of $1,747 to be source from Village reserves for the wastewater screen. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing Deputy Mayor Christopher Maney to sign DASNY grant paperwork supplied by Bill Brown. Motion was seconded by Trustee Hultenius and passed unanimously.

DPW Committee tabled decision regarding intern and grinder until they get some answers from Dave Hornbeck at the budget meeting on 2/4/20.

Board also tabled purchase of new sewer jetter until we figure out where in the budget this will be paid from.

Trustee Jones updated the board on the US Census. Trustee Jones indicated that Rebecca Broder is interested to come in for our February meeting to speak to the board about the US Census. Board indicated she could come February 24, 2020 and we will place her on the agenda for 6:45 PM.

Trustee Jones also mentioned the Delhi Chamber has a social / mixer on Friday 1/31/2020 5:30 PM at Bluestone. Barb Jones also felt the Village of Delhi should join the Delhi Chamber for $25.

Motion was made by Trustee Jones authorizing the Clerk to complete an application for the Village of Delhi to be a municipal member of the Delhi Chamber and submit with fee of $25. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones brought a preliminary draft of the Bicentennial calendar for the 2021 events from their 1/15/20 meeting along with a preliminary budget but these are really rough draft at this point.

Motion was made by Trustee Fitch to adopt Resolution #1 of 2020 – Standard Work Day Resolution for Employees (RS 2418) for Clerk-Treasurer, Deputy Clerk-Treasurer and Assistant Clerk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius adopting a resolution authorizing Deputy Mayor Christopher Maney to sign paperwork to move forward with CWC project regarding Riverwalk contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorize the Deputy Mayor Christopher Maney to sign paperwork that Sean Leddy is working on o get reimbursement for Riverwalk for Delaware Bulldozing and Michael Haas. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor Christopher Maney to sign Decker easement paperwork pertaining to Riverwalk project. Motion was seconded by Trustee Fitch and passed unanimously.

The “Employee Medical Reimbursement Policy” is tabled. Trustee Jones will work with Amber to update the policy and bring back for discussion at the February meeting.

Motion was made by Trustee Fitch to appoint Ruth Vredenburg and Suzanne MacDonald as election inspectors for the March 18, 2020 Village Elections. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor to sign Payroll Software Support Contract and Account Software Support Contract with Williamson Law Book Company and directing the Clerk to remit payment in the amount of $864.00 for each.

Motion was made by Trustee Hultenius authorizing the Deputy Mayor to sign the 2020 Town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch directing Deputy Mayor Maney to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve The Greater Delhi Area Chamber of Commerce to hold the 10th Annual Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 21, 2010 and allowing the event to be covered under the Village’s insurance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:02 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:40 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:41 pm.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 12/16/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 16, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:  Richard Maxey

Trustees:  Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

Guests:  Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the November 18, 2019 regular meeting and December 3, 2019 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 16, 2019 in the amount of $139,598.91 and additional of $112.00 to Delhi Postmaster for annual box rental, $6,850.00 to Spratley & Son Tree Surgeons (only after they finish cleanup of recent tree removals), $60.00 to NYCOM for Election training, $50.00 to Broome County Sheriff’s Law Enforcement Academy for Supervision training for Brian Davis, $230.76 to Schmidt’s Wholesale relating to water main and $305.88 to David Curley for health insurance reimbursement for a total of $147,207.55 (General fund $58,281.15, Water fund $20,946.50, and Sewer fund $67,979.90). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) the Bingo Inspection Report dated 12/4/19, Police Report for November 2019, Street Report dated 12/11/19, Water Report dated 12/10/19, Sewer Report dated 12/12/19, Code Enforcement Officer’s Report for 11/14/19 - 12/12/19, Treasurer’s Report for August, September & October 2019 and Clerk’s Report dated 12/16/19. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for Fair Housing Plan and Civil Right Plan at 6:17 pm. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on the Water Project and the status of the Lighting District. Bill reported that General Controls has a few punch list items left to complete but the new well is up and running. Bill has communicated with Benjamin Heffley @ Roemer but indicated that the lighting district in a village must be funded under the General fund.

Public hearing for Fair Housing Plan and Civil Right Plan was closed at 6:52 pm.

Motion was made by Trustee Maney to adopt Title VI Policy Statement along with the Complaint Form. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to adopt Americans with Disabilities Act (ADA) Policy. Motion was seconded by Trustee Jones and passed unanimously.

The Police Committee reported that there is no update on the order for the Live Scan equipment ordered by Chief Mills. Discussion was had by the Board that striping the three (3) parking spaces behind Delhi Auto & Truck (NAPA) on Orchard Street has created a challenging situation. We may need to look at changing our Village law.

Motion was made by Trustee Fitch to hire Kathryn Mitchell through OET with a start date of 1/3/2020 as a Police Clerk intern. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to purchase the compressor for $17,395.00 per Ingersoll Rand quote. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius directing Mayor Maxey to sign the Teamsters Contract for 6/1/2020-5/31/2023 after amending the wording in section 8.03 that scheduling changes to the operating schedule should be upon approval by the Village Board. Wording in the Teamster contract should update “superintendent” to “supervisor” throughout the contract. Motion was seconded by Trustee Maney and passed unanimously.

The Village received a request from Faiga Brussel asking for relief on her water bill for 53 Main Street because of toilets leaking. Mayor Maxey indicated they have given relief to residents in the case of a break but only if confirmation is made by our Water Department. The board denied the relief for her rate but will allow Clerk’s office to remove the penalty of $182.85.

Trustee Jones reported that Joint Services committee will be working with ARC clients to shovel the ice rink during the winter season. She also gave an update on the census and Delaware County Complete Streets Committee.

Trustee Maney reported that the Housing Study had a meeting last Monday (12/9/19) to discuss future meetings to interview local stakeholders (hospital, school, etc.) regarding needs in the community. There will be a community meeting and surveys to allow everyone who wishes to participate.

Motion was made by Trustee Maney to add the following “Geothermal and any other alternative heat and or electrical services” to line #10 of the Building Permit Fee Schedule at a rate of $50. Motion was seconded by Trustee Hultenius and passed unanimously.

The Bicentennial Committee was scheduled to have a meeting this Wednesday but that will be cancelled and rescheduled. The committee was going to do a logo contest but decided against that but Julian Peploe from Stone & Sawyer has generously offered to design a logo.

Motion was made by Trustee Hultenius to pass Resolution #4 of 2019 “ renaming B. Scott Clark Drive”.   Motion was seconded by Trustee Jones and votes were as follow: Mayor Maxey – Yes, Trustee Maney – abstain, Trustee Fitch – Yes, Trustee Jones – Yes and Trustee Hultenius – Yes. Resolution reads as follows:

In recognition of the generous contributions made by B. Scott Clark toward improving the lives of the citizens of the Village of Delhi and for many years of service to the community.

WHEREAS, the Village of Delhi hereby renames the road leading to Hoyt Park “B. Scott Clark Drive”.

THEREFORE, BE IT RESOLVED, that the Village of Delhi hereby authorizes renaming the road at the entrance to the Village parking lot as “B. Scott Clark Drive”.

The Village Board decided we should add “Old Business” to our monthly agenda to be sure we have an update on these items from previous months that required follow up.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 12/03/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, December 3, 2019 at 12:00 p.m. at the Village Hall.

Present:       Mayor: Richard Maxey

Trustees: Christopher Maney and Jeremy Fitch                              

Absent:          Trustee Robin Hultenius & Trustee Barbara Jones

The meeting started at 12:10 p.m.

Motion was made by Trustee Fitch to appoint Travis Johnson as the new employee for the Waste Water Treatment Plant- pending drug testing. Motion was seconded by Deputy Mayor Maney and passed unanimously.

Motion was made by Deputy Mayor Maney to authorize Mayor Maxey sign the agreement with Civil & Environmental Engineering, Landscape, Architects, and Land Surveying PLLC, for the purpose of the housing study. Motion was seconded by Trustee Fitch and passed unanimously. Funding for the housing study is being paid by a state grant from the Delaware County IDA.

Motion was made by Deputy Mayor Maney to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:14 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 11/18/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 18, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, and Barbara Jones

Absent:  Mayor Richard Maxey and Trustee Robin Hultenius 

Guests:  Bill Brown, Rosie Cunningham, James Fernandez (Buena Vista Inn), Joannie Bedient (DTC) and Cindi Cobbe

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to James Fernandez, new owner of Buena Vista Inn regarding a high water bill. Board decided relief was not in order. New owner should look to the prior owner to figure out who owes what. Attorneys should have contacted the Village to schedule a final water read for closing and this was not done. It was decided that Jay Decker, Water Supervisor, will stop by the Buena Vista to show Mr. Fernandez how to read the meter and explain the set up to him.

Motion was made by Trustee Jones to approve the minutes of the October 21, 2019 regular meeting. Motion was seconded by Trustee Fitch and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #6 dated November 18, 2019 in the amount of $344,602.98 (General fund $17,636.41, Water fund $243,442.54, Sewer fund $70,207.94, and Water System Improvement $13,316.09). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October 2019, Street Report dated 11/15/19, Water Report dated 11/15/19, Sewer Report dated 11/14/19, Code Enforcement Officer’s Report for 10/18/19- 11/14/19 and Treasurer’s Report for June & July 2019. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects.

Bill Brown is working with the Village Attorney regarding the possible development of a lighting district. Deputy Mayor Maney tabled the discussion, pending additional information from the attorneys.

Discussion was had regarding the WWTP Operator trainee and board tabled for further discussion with Mayor and Dave Hornbeck before making the appointment.

Motion was made by Trustee Jones to award tree bid to Spratley for $6,850 for 5 Trees to be removed and $675 for 3 stumps to be removed, pending formal proposal indicating who is doing the work and also proof of insurance. Motion was seconded by Trustee Fitch and passed unanimously.

The Shared Services Committee will meet Thursday, November 21, 2019. The committee has begun a preliminary review of the Implementation Matrix of the Town and Village Comprehensive Plan of 2012.

Motion was made by Trustee Fitch to enter agreement, pending attorney approval, with Civil & Environmental Consultants Inc. to complete the joint housing study. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to appoint Thomas Little as the Fair Housing Officer. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to set a public hearing for December 16, 2019, at 6:15 p.m. for Fair Housing Plan and Civil Rights Plan. Motion was seconded by Trustee Jones and passed unanimously.

The Bicentennial Committee will have a 2nd meeting on Wednesday, November 20, 2019, at 7:00 p.m., in the Village Hall Boardroom. New members include representatives from the Delhi Historical Society, Woodland Cemetery and Fair on the Square Committee.

Trustee Jones reported on the November 1, 2019 Mayor’s Task Force meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:08 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 10/21/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 21, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:  Mayor Richard Maxey

Guests:          Bill Brown and Rosie Cunningham

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Tom Little, Village Code Officer and Ryan Sullivan, DCEC were present to answer questions regarding the Memorandum of Ageement between the Village and Delaware County Electric Cooperative (DCEC).

Motion was made by Trustee Fitch directing Mayor Maxey to sign the Memorandum of Agreement once our attorney (Earl Redding) has reviewed the revised document and gives his blessing. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the minutes of the September 16, 2019 regular meeting with the following correction “Privilege of the floor was given to Jay Kellerhouse from Delhi Auto & Truck (NAPA) who addressed his concern about the parking spots that were recently painted in vicinity of the store.” “Motion was made by Trustee Hultenius to approve payment of $79,318.25 to Delaware Bulldozing regarding Riverwalk” and “Motion was made by Trustee Fitch to promote Brian Davis to Provisional Sergeant (with Sergeant stipend).”Motion was seconded by Trustee Jones and minutes were passed unanimously with the noted changes.

Motion was made by Trustee Fitch to approve Abstract #5 dated October 21, 2019 in the amount of $174,759.59 (General fund $30,135.68, Water fund $12,397.31, Sewer fund $40,243.58, and Joint Activity $91,983.02). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to accept the Bingo Inspection Report dated 10/9/19, Police Report for September, 2019, Street Report dated 10/18/19, Water Report dated 10/21/19, Sewer Report dated 10/16/19, Code Enforcement Officer’s Report for 9/12/19 - 10/17/19 and Treasurer’s Report for May 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects.

Motion was made by Trustee Fitch to hire two part-time police officers (Ian D. Sansone and Logan K. Wood) at the rate of $20.00/hour. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to permit Sgt. Clinton Fiaschi to purchase his duty weapon prior to his retirement per Chief’s letter of 10/17/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to update Policy & Procedure Manual concerning Arrest Procedures of Juveniles and Adolescent Offenders (1075 JUVADOLARREST). Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had regarding the Teamsters’ Contract for 6/1/2020 – 5/31/2023. Board decided they would like to table this item and make motion when they have the updated agreement with changes redlined so that they could review and approve the final copy.

Motion was made by Trustee Hultenius to accept parcel #144-299-0 (.404± acres @ Village basketball court). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor and/or Deputy Mayor to execute the agreement and related documents. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to move forward with proposal from Oneonta Fence for $860 to include a latch or an explanation to the board why a latch is not necessary. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to approve Animals in Village Buildings Policy after the changed have been reviewed and approved by the attorney. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorizing Deputy Mayor to sign the ISD Network Maintenance and Support Agreement and return the agreement with a payment of $3,825.00 for 50 hours of support. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:09 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:27 pm.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:28 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 09/16/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 16, 2019 at 6:00 PM in the Village Hall Boardroom.

Present: Deputy Mayor:         Christopher Maney

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:  Mayor Richard Maxey

Guests: Joannie Bedient DTC, Jay from Delhi Auto & Truck (NAPA)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Announcement was made that Halloween trick-or-treating will be observed in the Village on October 31, 2019 from 4 pm – 9 pm.

Privilege of the floor was given to Jay from Delhi Auto & Truck (NAPA ) who addressed his concern about the parking spots that were recently painted in vicinity of the store. Deputy Mayor was to look into this item.

Motion was made by Trustee Fitch to approve the minutes of the August 19, 2019 regular meeting with the following correction “There is a plan to have a special meeting 9/9/19 at 6:00 PM to discuss another FT hire in the police department.”, August 22, 2019 special meeting as presented and September 9, 2019 meeting with the following corrections: “Motion was made by Trustee Maney to look into studying and possible revision of our zoning. Motion was seconded by Trustee Hultenius and passed unanimously.” and “Discussion was had about promoting Brian Davis to a Provisional Sergeant but this item was tabled for the 9/16/19 regular board meeting so that the Police Committee could come back with some additional information to answer questions the board had.” , and “Motion was made by Trustee Maney to allow the Delaware Academy Booster Club to use Village property at Sheldon Park for their bonfire, if need. Motion was seconded by Trustee Hultenius and passed unanimously.” Motion was seconded by Trustee Jones and passed unanimously with the noted changes.

Motion was made by Trustee Hultenius to approve Abstract #4 dated September 16, 2019 in the amount of $78,347.68 with the addition of $1,051.45 to DTC for security cameras at the Street garage, and $36 each to SENYWWC for meeting registration for Jerome Decker, Anthony Donato and Michael Brown, bringing the total bills paid $79,507.13 (General fund $16,942.82, Water fund $13,098.39, Sewer fund $48,665.92, and Joint Activity $800.00). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 9/4/19, Police Report for August, 2019, Street Report dated 9/13/19, Water Report dated 9/12/19, Sewer Report dated 9/12/19, and Code Enforcement Officer’s Report for 8/15/19 - 9/12/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to move forward with estimate from Morgan Construction for $740.00 to replace two windows and repair one on the well house on Depot Street. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on Water Project, Sheldon Drive Water Tank, Depot Street Water Treatment Plant, and Water Plant Generator projects from his report dated September 16, 2019.

Motion was made by Trustee Jones to identify substantial completion for the Sheldon Drive Water Tank project effective 9/13/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to Worldwide Industries in the amount of $224,063.20. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize payment to Harkins Mechanical in the amount of $25,640.17 for the Depot Street Water Treatment Plant. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had among the board members regarding emails from Michael Haas for Riverwalk project and the decision was made to table this item until we have complete information to move ahead.

Motion was made by Trustee Hultenius to approve payment of $6,345.00 to Roemer for old bills relating to Riverwalk. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve advancing payment of $79,318.25 to Delaware Bulldozing regarding Riverwalk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to allow Chief Mills to go on 4 – 10 hour days for a 6 month trial period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to promote Brian Davis to Provisional Sergeant (with pay). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to accept the resignation of Garry Hood from Crossing Guard position. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to authorize the Mayor to sign the Intermunicipal Agreement for the Town of Delhi Pool. Motion was seconded by Trustee Hultenius. Vote was Maney – YES, Fitch – abstained, Hultenius – YES, Jones – YES.

Discussion was had on the “Animals in Village Buildings Policy”. This item was tabled so the Board could work on updating this policy to suit our needs and will be brought back for approval.

Motion was made by Trustee Fitch to appoint Deputy Clerk-Treasurer Jean Yager with a start date of 9/17/19 as she will be attending NYCOM conference on Tuesday and Wednesday. She will officially be in our office starting 9/26/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 7:17 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:08 pm.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:09 pm.

 

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 09/09/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 9, 2019 at 6:00 PM in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:  Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

Guests: Joannie Bedient – DTC, Rosie Cunningham – The Reporter

The meeting opened at 6:01 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Hultenius to transfer $21,121.00 From WWTP Reserve to cover a portion of the Street/Sewer Building that was constructed in the 18/19 budget year as it will be used to house the sweeper, which was purchased with Sewer fund and the inside housing will extend the life of this expensive piece of equipment. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the budget modifications as follows:

            General (A) Fund                 25 budget lines overspent              $151,857.31

            Water (F) Fund                     6 budget lines overspent                $ 30,716.47

            Sewer (G) Fund                   13 budget lines overspent              $ 91,904.09

            Recreation (J) Fund           3 budget lines overspent                $   1,070.96

            Total Fund Balance                                                                  $275,548.83

Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to look into revising our zoning. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Richard Pagillo as a FT police officer with a start date of 10/4/19 at the base wage “after 2 year” step ($23.00) with a probationary period of 72 weeks. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had about promoting Brian Davis to Sergeant but this item was tabled for the 9/16/19 regular board meeting so that the Police Committee could come back with some additional information to answer questions the board had.

Motion was made by Trustee Jones to appoint Marianne Greenfield to the position of Crossing Guard effective immediately at a rate of $20/hour. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to move forward with Hoyt Park security cameras. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to proceed with getting an electrician to install a 110 outlet on the pole to power the security cameras at Hoyt Park. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to allow the Booster Club to use Village property at Sheldon Park for their bonfire, if needed. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Kimberly Cairns to the position of Village Clerk-Treasurer effective 9/10/19 with a probationary period of 26 weeks. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to enter executive session at 7:24 pm. for the purpose of discussing salary for Clerk position as well as salary for Deputy Clerk appointment. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 7:56 pm.

Motion was made by Trustee Maney that the salary for the Clerk position will be $52,000 effective 9/10/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to appoint Jean Yager to the position of Deputy Clerk-Treasurer at a salary of $46,500. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:31 pm.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 08/22/2019

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, August 22, 2019 at 12:00 PM in the Village Hall Boardroom.

Present:       Mayor: Richard Maxey

Trustees:               Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Trustee Christopher Maney

The meeting opened at 12:00 p.m.

Motion was made by Trustee Hultenius to move ahead with Worldwide Industries proposal dated August 21, 2019 with Option #1 at a cost of $58,846.00 and Option #2 at a cost of $22,410.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 12:15 pm

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 08/19/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, August  19, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Trustee Christopher Maney

The meeting started at 6:06 p.m. with the Pledge of Allegiance.

Glenn Nealis from Delaware County Economic Development was present to discuss the RFP for 2019 Comprehensive Housing Study for the Village and Town of Delhi.

Motion was made by Trustee Hultenius to re-authorize Glenn Nealis to re-advertise RFP for 2019 Comprehensive Housing Study for the Village and Town of Delhi. His office would handle advertising and pay for advertising as they did previously. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to appoint Tom Little Fair Housing Officer for HUD grants. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve the Village of Delhi Americans with Disabilities Act (ADA) Policy. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the minutes of the July 22, 2019 regular meeting with the following clarification “Motion was made by Trustee Hultenius authorizing the Mayor to sign a renewal agreement with Pitney Bowes to continue with our current postage machine at the rate of $127.66 per month under their Loyalty lease, which represents no additional charge from what we are currently paying”). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #3 dated August 19, 2019 in the amount of $195,583.54 with the addition of $3,532.39 to Travis Kinch for painting Delhi PD, $645.00 to Delaware Engineering for the Water Tank painting, $1,860.72 to Delaware Engineering for Wellhouse Rehabilitation, $1,275.00 to Red Door Consulting for July 2019 services and $6,000 to American Fireworks for 7/5/19 fireworks, bringing the total bills paid $208,896.65 (General fund $41,614.18, Water fund $36,528.77, Sewer fund $81,668.78, Joint Activity $6,000.00, and Water System Improvement $43,084.92). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for July, 2019, the Street Report dated August 15, 2019, Water Reports for July, 2019, the Sewer Department Report dated August 13, 2019, and the Code Enforcement Officer’s Report for 7/18-8/15/19. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on all current projects.

Motion was made by Trustee Fitch to approve payment request #8 for Vacri Construction, Contract VD1-E-17, in the amount of $12,447.34. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to move forward with purchase of the 24 x 28 doublewide shed under the Catskill Shed Co. based on the estimate of $12,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to appoint Justin Mohr as FT police officer effective 9/6/19 with a 72 week probationary period. Motion was seconded by Trustee Hultenius and passed unanimously.

There is a plan to have a special meeting 9/9/19 at 6:00 PM to discuss another FT hire in the police department.

Motion was made by Trustee Fitch to authorize Mayor Maxey to sign lease paperwork for a new XEROX (lease with Marlin and per copy with Office Equipment Source) to replace current Xerox copier (WorkCentre 7535) with the new Xerox EC7836 for a period of 60 months, with a proposed cost of $251.91 based on our current usage, which is slightly less than our current lease. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 7:14 pm for the purpose of Teamster contract negotiation and to review applications for the position of Village Clerk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 9:25 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:27 pm.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 07/22/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, July 22, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the June 17, 2019 regular meeting. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #2 dated July 22, 2019 in the amount of $110,055.45 with an addition of $479.99 to Brian Davis for a total of $110,535.44 (General fund $32,640.98, Water fund $21,561.19, Sewer fund $53,140.41 and Joint Activity $3,190.86. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to accept the Bingo Inspection Report dated 6/12/19, Police Report for June, 2019, the Street Report for July, 2019, Water Reports for June, 2019, the Sewer Department Report dated 7/18/19, and the Code Enforcement Officer’s Report for 6/15-7/19/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on all current projects.

Motion was made by Trustee Maney to authorize payment to Merritt Construction in amount of $17,932.71 for repairs at Depot Street Wellhouse. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to move forward with the funding application to Climate Smart Communities Grant Program for the Water Plant generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to pass Resolution No. 3 of 2019 “Resolution Climate Smart Communities Grant Program, administered by NYSDEC, to replace the existing diesel fuel fired generator at the Depot Street Wellhouse”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

            WHEREAS, the Village of Delhi hereby requests financial assistance from the New York State Climate Smart Communities Grant Program pursuant to Environmental Conservation Law Article 54 Title 15.

            WHEREAS, the Village of Delhi certifies that if awarded funding it will commit matching funds in the amount of up to $82,000 from existing Village fund balance reserves

            THEREFORE, BE IT RESOLVED, that the Village of Delhi hereby authorizes Richard Maxey, Mayor, to act on its behalf in submittal of an application through the Consolidated Funding Application for $82,000 to be used for the Village of Delhi Depot St. Water Treatment Plant.

Motion was made by Trustee Maney to authorize payment to Merritt Construction in the amount of $22,808.74 for upgrades to sewer piping off of upper Main Street. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to hire Julia Ward as a part-time per diem laborer at a rate of $20.00 per hour. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to withdraw 2% tax cap override. Motion was seconded Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign the Northeast Timber Services Timber Sale Proposal dated March 7, 2019. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to authorize Mayor to sign the Delta Engineers, Architects, & Land Surveyors, DPC proposal dated July 1, 2019. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve the Payroll Check Procedure. Motion was seconded by Trustee Fitch and passed unanimously.

Ballot for Executive Committee of the Coalition of Watershed Towns was presented by Mayor Maxey and he indicated he was in favor or nominating the 3 regular members – Pat Davis – Supervisor – Town of Middletown, Wayland Gladstone – Supervisor – Town of Andes, and Mark Tuthill – Supervisor – Town of Delhi but wanted approval of the Village board. All members were in agreement that they were fine with that.

Motion was made by Trustee Fitch to approve the bid from Travis Kinch Woodworx, dated 6/26/19, bid not to exceed $3,700 for painting the Delhi Police Station. Motion was seconded by Trustee Hultenius and passed unanimously. Mentioned that this would be paid out of the building reserve.

Motion was made by Trustee Hultenius authorizing Mayor to sign a renewal agreement with Pitney Bowes to continue with our current machine but they would increase the speed and scale weight at no additional charge at a cost of $127.66 0 Loyalty lease. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to move forward with the Livescan per quote from Idemia, dated 7/16/19 in the amount of $33,584.01. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to issue a check in the amount of $92,000 (balance of pool funds) to Town of Delhi after figuring out legally to accomplish this with the assistance of our Village attorney. Motion was seconded by Trustee Jones. Vote was Trustee Jones, Trustee Maney and Trustee Hultenius in favor, Trustee Fitch abstained and Mayor Maxey was against.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $60,869.25 for Pay App #2 for Riverwalk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $15,650 for Pay App #3 for Riverwalk for Soil & Water portion. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $35,212 for pavement of parking lot for Riverwalk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 8:44 pm. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 9:38 pm.

Motion was made by Trustee Maney to accept the resignation of Michele Barnes and advertise the position in The Reporter, County Shopper, Mountain News and Mountain Eagle. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 9:44 pm.

 

Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

Board of Trustee Minutes 06/17/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 17, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:01 p.m. with

The meeting started at 6:01 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the May 20, 2019 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 17, 2019 in the amount of $68,772.39 (less the deletion of voucher #36 in the amount of $116.02), and Abstract #1 dated June 17, 2019 in the amount of $74,956.42. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for May, 2019, the Street and Water Reports for May, 2019, the Sewer Department Report dated 6/12/19, the Code Enforcement Officer’s Report for 5/17-6/14/19 and the Treasurer’s Report for May, 2019. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on all current projects.

Motion was made by Trustee Jones to approve payment to Delhi Beautification Committee for 2019 beautification activities in the amount of $1,202.17. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to grant a request to Immanuel Lutheran Church to close off Church Street on Sunday, September 15, 2019 from 1 pm until 9 pm for a village-wide dish-to-pass dinner. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to grant the request by the Delaware County Historical Association to use the Village’s 144th regiment reproduction flags for their reenactment June 22 and 23. Motion was seconded Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve request by Delhi Annual Fair on the Square to use bandstand and electricity from 4 pm until 10 pm every Friday evening in July, to close Church Street from 4 pm until 10 pm, and Court Street from 5:15 pm until 10 pm, to store tables, chairs and memorial benches in the Village Hall garage, use the Village’s red, white and blue buntings on the bandstand and add an additional outlet for the K of C popcorn machine, at no charge. Motion was seconded by Trustee Jones and passed unanimously.

RFP for the Comprehensive Housing Study for the Village and Town of Delhi is moving forward.

Motion was made by Trustee Fitch to approve purchase of a 50” television by the police department to be put in the Village Board room for training purposes at a cost of $260 for the TV and $50 for the mount. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to make a request to NYSDOT Traffic and Safety to further study locations for crosswalk enhancements. Suggested areas are crossings at Meredith Street, Franklin Street, Court Street, in front of Bagels and Cream and by the hospital. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve payment of an invoice from Jim Warren Electric for parts and labor at the new Village garage in the amount of $3,000. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign Letter of Engagement with EFPR group for financial audit of fiscal year ending 5/31/19 at a cost of $16,500. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 7:49 pm. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:44 pm

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Michele Barnes
Clerk-Treasurer

Board of Trustee Minutes 05/20/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 20, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:00 p.m. with

Garrett Decker and Sean Carron from the Delaware Academy FFA were present and spoke to the board about their maple syrup season, and gave information about their successful pancake breakfast to benefit the local food bank.

Motion was made by Trustee Fitch to approve the minutes of the April 22, 2019 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #12 dated May 20, 2019 in the amount of $87,640.76, plus the addition of three vouchers: Pagerie $400, Curley $305.90 and Southeastern NY Waterworks $93.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report of 5/1/19, the Police, Street and Water Reports for April 2019, the Sewer Department Report dated 5/16/19, the Code Enforcement Officer’s Report for 4/13-5/16/19 and the Treasurer’s Report for April, 2019. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on the Water System Improvement Project, Highway Garage project, Sheldon Drive Water Tank Project and the Depot Street Water Treatment Plant Project.

Motion was made by Trustee Maney to authorize the Mayor to sign Change Order #1for VD1-E-17 in the amount of $946.84, resulting in new contract price of $248,946.84. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign notice of substantial completion effective 5/17/19 for contract VD1-E-17. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve payment request #7 for Vacri Construction, Contract VD1-E-17, in the amount of $39,466.17. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to pass Resolution No. 2 of 2019 “Resolution Dispensing with Competitive Bidding Requirements Because of an Emergency”. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

            WHEREAS, on Monday, May 13, 2019, the Village Engineers advised the Village that the Depot Street Well House (Well House #1) was failing rapidly as a buildup in the piping within the building developed and severely restricts the capacity of the facility to make water; and

            WHEREAS, the Depot Street Well House must operate at full capacity for the Village to comply with Department of Health requirements; and

            WHEREAS, work needs to be performed on an emergency basis to clean the piping and mitigate the problem to prevent a reoccurrence; and

            WHEREAS, the Village Engineer advises that the repairs must be performed on an emergency basis; and

            WHEREAS, the estimated budget for this project is $127,805.00; and

            WHEREAS, the existing emergency requires the Village to dispense with competitive bidding requirements; and

            WHEREAS, a good faith emergency exists not caused by dilatory behavior.

            NOW, THEREFORE, BE IT RESOLVED THAT:

  1. Pursuant to General Municipal Law § 103(4), the Village of Delhi declares that an emergency exists at Depot Street Well House (Well House #1) requiring the competitive bidding requirements under the law to be dispensed.
  1. The Village of Delhi may enter into contracts at the lowest possible cost to the Village to complete the project as set forth in the estimated project budget.

Regarding the work that needs to be done at Well House #1: Motion was made by Trustee Fitch to authorize the Clerk to issue a purchase orders to Vacri Construction for electrical and controls work, to Merritt Construction for site work, to Harkins Mechanical for piping and chemical fee system repairs and to Delaware Engineering for professional services.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Jones to approve request by CLASI to close Page Avenue and Bridge Street from approximately 8:30 am to 11:30 am on June 1st to ensure the safety of the participants in their annual Covered Bridge Run.

Motion was made by Trustee Jones to approve the 2019-2022 PBA contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Tiffany McLoughlin as a part-time police officer, pending completion of a fingerprint submission and background check. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing Chief Mills to purchase rifle slings, sights, foregrips and flashlights at a total cost of $905, to come from the trade-in money from old rifles. Motion was seconded by Trustee Hutlenius and passed unanimously.

Motion was made by Trustee Fitch to approve request by SWFT Group, LLC to use the Village range for armed security guard classes. SWFT Group will pay the $500 range fee, with the understanding that they are responsible for any damage that occurs while they are using it. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign a “Release of All Claims” in consideration of the payment of $1,801.83 for damage done to the light pole at 53 Main Street. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch authorizing the Clerk to transfer $13,000 from the Water Equipment Reserve and $19,000 from the General Fund (SUNY Host Money) to the Water Fund for the purchase of the new water truck. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to transfer $6,000 from the sewer equipment reserve to the water equipment reserve for the purchase of the Ford pickup truck. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Jones to appoint Gabrielle Pierce as Village Historian for fiscal year 2019-2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to have the non-union personnel follow the Teamster’s contract for benefits only. Motion was seconded by Trustee Jones and did not pass. Trustee Fitch voted yes, Trustee Jones abstained and Trustees Hultenius and Maney voted no.

Motion was made by Trustee Jones approving raises for non-union employees for fiscal year 2019-2020. Motion was seconded by Trustee Fitch and passed unanimously.

There was discussion regarding a request by Attorney Bruce McKeegan for the Village to transfer ownership of property which is a driveway from Main Street along the property of Deborah Lumia and John Walsh toward the Legion Road. The Board agreed to proceed and Mayor Maxey will pass the information on to the village attorney.

Motion was made by Trustee Fitch at 8:24 pm to enter into executive session to discuss contract negotiations regarding EMS, PBA contract and Friesland contract. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 9:52 pm

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 9:53 pm.

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

the Pledge of Allegiance.

Board of Trustee Minutes 04/22/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 22, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey (absent)

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Jones to approve the minutes of the March 18, 2019 regular meeting and the Organizational Meeting of April 1, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #11 dated April 22, 2019 in the amount of $190,893.48, with the addition of three vouchers: Marlin for $145.64, Office Equipment Source for $138.94 and Barnes for $203.10. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to approve the Bingo Inspection Report dated 36/20/19, the Police, Street and Water Reports for march, 2019, the Sewer department Report dated April 9, 2019, the Code Enforcement Officer’s Report for 3/15 – 4/12/19 and the Treasurer’s Reports for February and March, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on the Water System Improvement Project, the new highway garage project and the water tank re-coating project.

Motion was made by Trustee Fitch to approve payment to Drogens for electrical materials deliver to the new highway garage site in the amounts of $2,810.17 and $21.93. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to grant request by Gregory Brown of C-YES to use Village Hall occasionally for meetings. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to grant the request by DCEC to use the address of “5 Depot Street” as the address for the three properties which were recently consolidated. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch approving the Annual Software Support Contract with Williamson Law Book for the water/sewer billing software and directing the clerk to remit payment for said contract in the amount of $964.00. The cost will be split between the water and sewer funds. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve a quote from Louise Shaffer for painting the board room, at a cost not to exceed $1,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to appoint summer recreation directors as follows:   Eileen Kline – tennis, Laurie Rolfe – volleyball, Jerry Cheshire – basketball and Deanna Maney – little league. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to authorize the Deputy Mayor to sign the Revocable Permit with SUNY for fireworks in July. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made at 7:13 pm by Trustee Hultenius to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:01 pm.

Motion was made by Trustee Fitch to approve Memorandum of Understanding with Brian Davis regarding his working with Otsego County Law Enforcement Academy. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:05 pm.

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 04/01/2019

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 1, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Barbara Jones and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

6:02 pm – public hearing opened on proposed 2019-2020 Village of Delhi Budget

            Board reviewed proposed budget. Mayor stated the AIM funding has been restored for this fiscal year, as well as SUNY host money.

6:20 pm – public hearing opened on proposed Local Law #2 “Tax Cap Override”

Motion was made by Trustee Hultenius to close the Public hearing on Local Law #2 “Tax Cap Override”. Motion was seconded by Trustee Maney and passed unanimously. Public hearing closed at 6:32 p.m.

Motion was made by Trustee Hultenius to adopt Local Law #2 “Tax Cap Override”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to close the public hearing on the proposed 2019-2020 Village of Delhi Budget. Motion was seconded by Trustee Jones and passed unanimously. Public hearing closed at 6:34 pm.

Motion was made by Trustee Fitch to adopt the 2019-2020 Village Budget. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve the Leachate contract with Delaware County, and authorize the Mayor to sign the contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign the contract with American Fireworks for the Village fireworks display on July 5, 2019 (raindate July 12, 2019) in the amount of $6,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve proposal by Endwell Rug for the flooring in the new board room, at a price of $2,177.99, providing its quote included prevailing wage rates. Motion was seconded by Trustee Fitch and passed unanimously.

Motion to pay FCC filing fee for radio communications between the two well houses in the amount of $95.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch and seconded by Trustee Jones and passed unanimously to approve the following:

Village Clerk-Treasurer:      Michele Barnes

Deputy Mayor:                      Christopher Maney

Village Attorney:                   Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer:            Thomas Little

Health Officer:                      Regina Krzyston

Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 pm in the Village Hall Board Room.           

Designate The Reporter as the official newspaper for the Village of Delhi.                       

Designate the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designate Fiscal Advisors 7 Marketing, Inc. as the Village Financial Advisor.

Authorize Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Authorize Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring monthly bills as needed.

Direct the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2020-2021 Organizational meeting of the Village Board.

Accept the following assignments of Trustees to Board Committees:

DPW Committee:                                                     Trustees Hultenius, Fitch

Police Committee:                                                    Trustees Fitch, Hultenius

Joint Services Committee:                                      Trustees Maney, Jones

Codes, Buildings & Planning Committee:               Trustees Jones, Maney

Finance Committee:                                                            Mayor Maxey, Deputy Mayor Maney

Motion was made by Trustee Maney to set a fee for permits for food trucks at $25 for a single day permit, and $150 for a season permit. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:39 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 03/18/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 18, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Stacey Eggers, who indicated she has resigned from her position at Cedarwood. She indicated she would like to continue working with Village of Delhi for budgeting and reconciliation for NYC DEP.

Privilege of the floor was granted to Cyndi Cobbe.

Privilege of the floor was granted to Peg Baldwin.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of February 25, 2019. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve abstract No. 10 dated March 18, 2019 in the amount of $122,889.97, with addition of two vouchers ($20.63 for Delaware National Bank for stamp and $60.75 payable to Delhi Postmaster for mailing of water samples to JH Consulting), total payout is $122,971.35. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for February, 2019, the Street Report for March, 2019, the Water Report for February 2019, the Sewer Report dated March 14, 2019, the Code Enforcement Officer’s Report for 2/21 – 3/14/19. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present with updates regarding the Water System Improvement Project, the new highway garage and the Sheldon Drive water tank painting.

Motion was made by Trustee Hultenius to open the public hearing at 6:38 PM regarding Proposed Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Maney and passed unanimously.

Presentations were made by SUNY – Delhi students of Mike Tweed classes. There were four groups that presented their class projects as follows:

  1. Delhi Gateways – Christian Quinde, John Cabrera, Kenton Bravo
  2. Food Trucks on Main Street – Abbey Gutierrez, Jenny Yang, Melanie Carlos
  3. Uplifting Delhi – Jhonny Hernandez, Casper Burda, and Japheth Chambers
  4. Main Street Beautification Plan – Delhi, NY – T. Lipinski, J. Rabjohn, R. Krupitza

Motion was made by Trustee Fitch to give the Mayor permission to register for NYCOM Annual Meeting @ Otesaga Hotel in Cooperstown, NY - May 5 – 7, 2019. Mileage and meal(s) would be reimbursed by the Village for the Mayor and any other board members that are interested in attending this meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing at 7:16 PM regarding Proposed Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 of 2019, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses”. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had by the board regarding flooring in the Boardroom. It was mentioned that we could wait for now and decide at a later date. Trustee Hultenius felt the floor should be covered in some way. Mayor Maxey will get quote(s) for carpet, flooring etc. and bring them to the board for discussion at a future meeting.

Discussion was had regarding damage at skate rink bathrooms as a result of someone leaving the door open and pipes froze.

Motion was made by Trustee Fitch to get a locksmith and change lock(s) at the skate house bathrooms to limit access. Motion was seconded by Trustee Samudrala and passed unanimously.

Board was given copy of Resolution 2019-24 regarding Delhi EMS by Mayor Maxey.

Discussion was had about what our policy has been for relief on Water / Sewer billing for people who have had a leak. The Village will allow rate for usual rate tier but calculation will be for full consumption. The Clerk’s office will credit Water $45.12 and Sewer by $12.00 as well as waiving penalty for Campanaro account #C5670 as per this policy.

Motion was made by Trustee Hultenius to schedule the public hearing for the 2019 – 2020 budget on 4/1/19 at 6:00 PM. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:04 PM to discuss PBA contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously. Open session resumed at 9:00 PM.

Motion was made by Trustee Samudrala authorizing the Mayor to sign the grievance with PBA. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to continue working with Stacey Eggers. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 9:04 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 02/25/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, February 25, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Pete Hamilton, who disagreed with the snow removal by the village at his property, and would like the Village to look into it.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of January 28, 2019 and the budget workshop of February 11, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve abstract No. 9 dated February 25, 2019 in the amount of $168,585.62. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for January, 2019, the Street Report for January, 2019, the Water Report for January 2019, the Sewer Report dated February 22, 2019, the Code Enforcement Officer’s Report for 1/24 – 2/22/19 and the Treasurer’s Report for January, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Dan Ayres was present to give an update on the progress to facilitate a paid EMS squad in Delhi.

Bill Brown from Delaware Engineering was present with updates regarding the Water System Improvement Project, the new highway garage and the Sheldon Drive water tank painting.

Motion was made by Trustee Samudrala to approve payment request #6 for Vacri Construction, Contract VD1-E-17 in the amount of $18,620.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to identify contract VD2-G-17 with Tweedie Construction for the new highway garage as “Substantially Complete” effective 2/1/2019. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve final payment request from Tweedie Construction in the amount of $25,831.05 for contract VD2-G-17. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to award Contract VD1-G-19, the repainting of the Sheldon Drive water tank, to Worldwide Industries Corporation of Butler, PA, the low bidder, for the base bid price of $154,600 and to award submitted bid alternate pricing for repair work, should it be required. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the signing of the Notice of Award, Notice to Proceed, and Agreement for Contract VD1-G-19 for the paining of the Sheldon Drive water tank. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to appoint Ian Lamont to the Zoning Board of Appeals, replacing David Kopecek, with his term to expire in 2023. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2019 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve request by Greater Delhi Area Chamber of Commerce regarding the 35th Annual Harvest Festival on Saturday, September 21, 2019 to reserve the parking spaces on Court Street Friday night so that they are open for early Saturday morning and for Church Street to be blocked off that morning as well. Also requested is for the Village to place extra garbage cans on the square for the event. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Great Delhi Area Chamber of Commerce request for “support to invite those promoting products from local breweries and distilleries to join our other vendors and set up a booth at the Delhi Village Square during the Village of Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 23, 2019” as long as the tasting of the local products remains on the Village Square. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to give the Mayor permission to move forward with asking the attorney to draft a local law regarding the creation of a street lighting district. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to retract the water bill previously issued to the Town of the water usage at the pool, and to not bill the pool for water for the first year. The Board will review water usage at the pool each year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to Travis Kinch for painting the ceilings in the Board Room and Mayor’s office in the amount of $1,938.28, pending the cleanup of paint splatter spots in both rooms. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously. Open session resumed at 7:57.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:58 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Board of Trustee Minutes 02/11/2019

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 11, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

Street Superintendent Michael Brown

Sr. Wastewater Treatment Operator David Hornbeck

Stacey Eggers, Cedarwood Engineering

The meeting started at 6:00 p.m. 

Board reviewed proposed street budget with Michael Brown. Should start looking at replacing the 2010 pickup soon. Mayor Maxey stated that he intends to ask Senator Metzger’s office for additional money that could pay for it.

Board reviewed sewer department budget with David Hornbeck and Stacey Eggers. There is an equipment wish list totaling 108,500 incorporated.

Motion was made by Trustee Fitch to receive $38,750.63 from the Catskill Watershed Corporation for the Operation and Maintenance of the street sweeper previously funded by the CWC, to be deposited in its own specific account. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to adopt Resolution No. 1 of 2019 “Asking that AIM Funding be Restored in the New York State’s 2020 Budget”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

            Whereas, “Aid and Incentives for Municipal Funding” (“AIM”) is essential to the Towns and Villages that receive such funding; and

            Whereas, AIM is key state funding that Local Governments have relied on for years; and

            Whereas, AIM affects not just Local Governments but the communities that they are located in; and

            Whereas, Governor Cuomo’s proposed 2020 budget plan eliminates AIM funding for Local Governments that rely upon AIM funding for less than two (2) percent of their budgets; and

            Whereas, it is believed that such a cut will save New York State $60,000,000 in its budget but it will dramatically impact 1,328 of New York State’s 1,465 Towns and Villages; and

            Whereas, MANY Local Governments are already struggling financially, especially those in Upstate; and

            Whereas, Local Governments must create and pass budgets that navigate a number of difficult financial stressors that include: the New York’s Tax cap, increasing health insurance costs, high contribution rates for the New York State Retirement System, prevailing wage, competitive bidding and procurement obligations, the Wicks Law, the Taylor Law, Workers Compensation and a dedicated but an often unionized and civil service protected work force; and

            Whereas, in addressing its budget and its Local levy, Local Governments must face limited avenues for revenue generation, limited economic development in its boundaries, Payments in Lieu of Taxes, an aging population often on limited incomes, a diminishing population, potential business opportunities that are fleeing high taxes and thus leaving New York State and often unpredictable sales tax distribution and/or generation; and

            Whereas, the loss of AIM is magnified for those Local Governments which already have all or part of their budgets set; and therefore be it

            Resolved, that the Village of Delhi and its Village Board on behalf of its residents recognizes the important role of AIM funding in Local Governments; and be it further

            Resolved, that the Village of Delhi and its Village Board enthusiastically encourages the New York State Governor, the New York State Assembly and the New York State Senate to consider the consequences of the proposed reduction of AIM for Local Governments and demands that such funding be replaced in the Budget; and be it

            Resolved, that a certified copy of this resolution shall be forwarded to Governor Cuomo, Senator Jen Metzger, Assemblyman Brian Miller, the New York Conference of Mayors and the local news media.

Motion was made by Trustee Fitch to schedule a public hearing for proposed Local Law #1 of 2019 amending Section 300-28 “Prohibited Uses” for March 18, 2019 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the draft Financial Statements as prepared by EFPR Group for the Village’s 2017/2018 fiscal year, with corrections to some typos. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:12 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Upcoming Events

Sep
7

09.07.2020

Oct
31

10.31.2020

Village of Delhi Calendar

loader