Board of Trustee Minutes 8/20/2012

 

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, August 20, 2012 at 6:30 p.m. in the Village Hall Boardroom. 

Present:               Mayor                   Richard Maxey
                           Trustees              Gregory Krzyston, Christopher Maney, Jeremy Fitch, Gerry Pilgrim                               

The meeting started with the Pledge of Allegiance at 6:32 p.m. 

Privilege of the floor was granted to Ed Chytalo, Jim Robbins, David Cash, Virginia Hoyt, Dave Kopechek, Antha Robbins, John Roach. 

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of July 16, 2012 and the special meeting of July 18, 2012.  Motion was seconded by Trustee Pilgrim and passed unanimously.  **it was noted that, even though there was prior approval for a bounce house at the last Fair on the Square event, the bounce house was never rented. 

Motion was made by Trustee Krzyston to approve the abstract dated August 20, 2012 in the amount of $386,893.41, plus an additional voucher to Cobleskill Stone in the amount of $94,991.84.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Krzyston to accept the Bingo report dated 8/8/12, the Police Report for August, 2012, the Code Enforcement Officer’s Report for 7/12 – 8/16/2012 and the HUD Report for August, 2012.  Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney, Krzyston and Fitch voting yes and Trustee Pilgrim voting no. 

Mayor Maxey remembered Jeanette Kelsey, who passed away this month, and her service to the Village as she checked the street lights weekly and notified the Clerk’s office of any outages. 

Bill Brown from Delaware Engineering was present to give an update on the Water System Improvement Project.   Phase 3 is near completion.  New watermains have been installed on Orchard, Prospect, High, Elm, Depot, Division, Elm, Bridge, Kingston and Meredith Streets and on Page Avenue. 

Motion was made by trustee Krzyston to authorize the Mayor to sign the provided payment request for the total amount of $643,490.75.  Upon signature by the Mayor and concurrence by USDA-RD the Village Clerk can provide payment to Merritt Construction in the requested amount of $653,490.75.  Motion was seconded by Trustee Fitch and passed unanimously. 

After much discussion on the capital charge structure for the water project, a motion was made by Trustee Maney to accept the plan submitted by Trustee Pilgrim, where the charge would be a “per unit” charge.  Motion was seconded by Trustee Pilgrim and passed with Mayor Maxey and Trustees Maney, Fitch and Pilgrim voting yes and Trustee Krzyston voting no. 

Motion was made by Trustee Fitch to move forward with the proposal from Layne Christensen for testing of the well head meters at the village water wells.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Pilgrim to accept the Little League and Tennis program reports for the 2012 recreation season with thanks to the people that organized the programs for doing a great job.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Motion was made by Trustee Krzyston to approve a sales agreement with Dubbens for prepaid propane at the water plant, provided that they are the lowest priced vendor after the Clerk checks with other vendors.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made to approve a request by the Delaware County Community Action Network to use Village Hall bathrooms during their movie event on the Courthouse Square on September 8, 2012.  Motion was seconded by Trustee Krzyston and passed unanimously. 

The Board discussed a letter received by the owner of 89 Main Street regarding his high water bill.  The Board agreed to take no action. 

A proposal concerning upgrades to the water plant from Lamont Engineering was tabled until the Board has time to consult further with the village attorney. 

Motion was made by Trustee Pilgrim to accept a proposal from Parsons Renovations to repair the front steps of the Village Hall at a cost of $840.00. Motion was seconded by Trustee Maney and passed unanimously. 

There was discussion about the purchase of sludge container from the Town of Andes.  The matter was tabled until DPW Superintendent Curley can look at it. 

Motion was made by Trustee Pilgrim to sell water the Buena Vista without annexation into the Village, and to charge the water at a premium of 150% of the water rate and the capital charge.  Further, the Buena Vista will provide installation of piping and the Village will take ownership of the water line once it has been determined that it is constructed to the Village’s specifications.  Motion was seconded by Mayor Maxey and passed with Trustees Pilgrim, Maney and Fitch voting yes and Mayor Maxey and Trustee Krzyston voting no. 

Motion was made by Trustee Pilgrim to adjourn.  Motion was seconded by Trustee Krzyston and passed unanimously. 

Meeting adjourned at 10:00 p.m.


Respectfully submitted, 

Michele C. Griffin, Clerk

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