Board of Trustee Minutes 08/25/2014

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, August 25, 2014 at 6:00 p.m. in the Village Hall Boardroom.

Present:           Mayor             Richard Maxey

Trustees          Gregory Krzyston, Christopher Maney, Robin Hultenius

Late                 Jeremy Fitch arrived at 7:35 p.m.

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Mayor Maxey welcomed the newest trustee Robin Hultenius, who replaces Dan Ayres.

*all unanimous votes are unanimous WITHOUT the Mayor voting, unless otherwise noted.

Motion was made by Trustee Maney to approve the minutes of the July 21, 2014 regular meeting.  Motion was seconded by Mayor Maxey and passed unanimously.

Motion was made by Trustee Maney to approve Abstract dated August 25, 2014 in the amount of $137,157.62.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Krzyston for the five additional bills from the General Fund, totaling $92,597.53.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Krzyston to accept the Bingo Report for 6/11/14, Police Report for July, 2014, the Code Enforcement Officer’s Report for 7/16 – 8/22/14, the DPW Superintendent’s Report dated August 14, 2014, Village of Delhi Little League Report for Summer, 2014, and Catskill Kettlebells “Kids Got Grit” Report for Summer, 2014.  Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering gave a report on Water System Improvements Project.

Motion was made by Trustee Krzyston to approve the Village purchase of 4.42 acre parcel of land from Burton F. Clark, Inc. located on Delaware Avenue (County Rte 18) for purchase price of $34,000.  Motion was seconded by Trustee Hultenius.  Trustee Maney abstained from vote.

Motion was made by Trustee Maney to approve authorizing Mayor to sign change order #4 to Merritt Construction, Inc. contract (VD1-G-11) in the amount of $145,905 for piping installation along Delaware Avenue.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Maney to approve DPW Superintendent Curley to authorize County Bid contractors Peckham’s and Cobleskill Stone to mill, reclaim, and finish pave along Delaware Avenue, at estimated cost of $51,500.  Motion was seconded by Trustee Krzyston and passed unanimously.

Correction was noted for Bill Brown that estimated cost to comply with GASB Statement No. 34 was at an estimated cost of $6,000 (NOT $10,000).

Motion was made to Trustee Maney to authorize the mayor to sign the Toski contract for an additional $6,000 to comply with the USDA requirements of GASB 34.  Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Maney indicated that Bill Brown should write a letter to USDA to see how GASB 34 will affect our October 2014 closing.

Motion was made by Trustee Maney to authorize above noted USDA Form E Budget modifications.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize change order to Delaware Engineering Phase 2 contract to deduct $1,610.98 from final contract sum.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Krzyston to authorize change order to Delaware Engineering Phase 3 contract to deduct $41,000 from final contract sum.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Krzyston to appoint John Prindle to the ZBA Board, replacing Joan Townsend, with his term expiring 2017.  Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had regarding electrical bids to reactivate the old pool bathrooms for use at the skating rink.  Bids were opened by Mayor Maxey and were as follows:

Wire Nutz Electric       $3,350.00

Simonds Electric         $4,485.00

DG Electric                  $4,613.40

Motion was made by Trustee Krzyston to award electrical work to Wire Nutz Electrical as low bidder for their bid of $3,350.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to surplus the 2005 Dodge 1 ton pickup, after discussion was had about the $3,000 repair estimate at Delhi Motor.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Deanna Maney as Village Hall cleaner, at the same rate of pay as previous cleaners ($15.00 / hour).  Motion was seconded by Trustee Krzyston.  Trustee Maney abstained from vote.

Motion was made by Trustee Krzyston to approve attendance by Michele Griffin and Elsa Schmitz at the NYCOM Fall School September 15 – 18, 2014 in Lake Placid, with the village paying mileage, hotel accommodations and NYCOM training fee (which includes meals).  Motion seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing Mayor Maxey to sign Lease Contract with Pitney Bowes for updated postage meter and lease payment of $383.49 per quarter.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to close Church Street from Bank to the Church from 12:00 p.m. until 6:00 p.m. on September 7, 2014 for the Delaware National Bank’s 175th Anniversary Celebration on the Courthouse Square.  Motion was seconded by Trustee Krzyston.  Trustee Hultenius abstained from vote.

Mayor Maxey indicated that Delinquent taxes appeared in the paper last month.  The Village attorney will come up with a policy to handle collection of these delinquent taxes.  The 1st tax collected will be handled by Village attorney under his retainer as the policy is developed.

Copy of Code of Conduct was discussed.  Trustee Maney asked if there shouldn’t be a disciplinary piece to go along with this?  Mayor Maxey will look into this with the Village attorney.

Trustee Fitch arrived to the meeting at 7:35 p.m.

Mayor Maxey indicated that the Andrew Street LLC agreement has been sent.

Motion was made by Trustee Maney at 7:50 p.m. to enter into executive session to discuss PBA and Teamsters Contract negotiations and pending litigation.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session.  Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 9:30 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting was adjourned at 9:32 p.m.

 

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

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