Board of Trustee Minutes 03/16/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, March 16, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:               Mayor:                 Richard Maxey

Trustees:             Jeremy Fitch, Greg Krzyston, Chris Maney, Robin Hultenius

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Privilege of the floor was granted to Nancy Hughes, Heather Scarborough and Pastor Staples.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of February 23, 2015 and the budget meeting of March 15, 2015.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the abstract dated March 16, 2015 totaling $85,679.49.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve the HUD Report for February, 2015, the Police Report for February, 2015, the Code Enforcement Officer’s Report for 2/20 – 3/12/2015, the DPW Superintendent’s Report dated March 13, 2015 and the Treasurer’s Report for February, 2015.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Krzyston to approve payment to Haas Landscaping for $3243.60 for a stormwater study related to the Riverwalk project.  Motion was seconded by Trustee Hultenius and passed unanimously.

Molly Oliver from Delaware County Planning was present to discuss the Riverwalk project.  She said that we need to do easement mapping.  She stated that the Town of Delhi has already agreed to pay for half of the $4,500 total cost.  Motion was made by Trustee Maney to pay $2,250 (half of the total cost) for the easement mapping.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius approving attendance by Village Historian Victor Iwanow at an Association of Public Historians of New York State conference April 9 – 12 with the Village paying APHNYS dues, conference registration, hotel (if needed) and meals with an approximate total of $320.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to renew the Maintenance Agreement with Otsego Telephone Systems, Inc. and to pay the $705 annual fee.  Motion was seconded by Trustee Krzyston and passed unanimously.

Motion was made by Trustee Maney to sign Engineering Services Proposal for Design and Construction Administration with Delaware Engineering for the two Village water tanks to be inspected and recoated in the amount of $32,000.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution #2 of 2015 titled “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”.  Motion was seconded by Trustee Krzyston and passed unanimously.  Motion reads as follows:

WHEREAS the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

WHEREAS it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

NOW THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entity for the years 2013-2014 & 2014-2015.  Each parcel to be treated individually.

**Taxes Owed:  Each property should be listed with amount of 2013-2014 & 2014-2015 taxes with penalty and interest due as of July 2015.

The properties affected are listed on the attached page(s).

149.19-4-2           Andrew Street LLC                          $     111.02

149.19-5-1           Andrew Street LLC                          $32,863.40

171.7-8-12           Babcock Richard Estate                  $  3,154.87

149.20-1-7           Casey, Thomas W.                           $  1,698.64

Motion was made by Trustee Fitch directing the Mayor to sign the Stipulation “In the Matter of the Foreclosure of Tax Liens”.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Krzyston to hire Sewer Specialty Service to do I & I work up to $75,000.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney approving resolution to make modifications to the Water System Improvement Budget by decreasing Form E Line A1 to $3,780 (from $10,000), by increasing Form E Line A2 to $24,844.56 from $20,000, by increasing Form E Line C2c to $8,422.46 (from $5,931.99), and by decreasing Form E Line D1 to $0.00.  Motion was seconded by Trustee Krzyston and passed unanimously.

There was discussion about a proposed “Policy to Assist Homeowners When a Service Line is Frozen”.  The Board agreed to put the policy on the agenda for the April 6, 2015 Organizational Meeting.

Motion was made by Trustee Maney to transfer the old Dodge Durango from the police department to the sewer department.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch at 7:39 p.m. to enter into executive session to discuss PBA negotiations and the employment history of a particular person.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session.  Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:47 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:48 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

 

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