Board of Trustee Minutes 08/17/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, August 17, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala

                                Absent:                                Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Samudrala to approve the minutes of the regular meeting of July 20, 2015 and special meeting of July 22, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 in the amount of $217,101.17. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Bingo Inspection Report for 7/22/15, the Police Report for July, 2015, the revised Code Enforcement Officer’s Report for July 14 – August 13, 2015, and the DPW Superintendent’s Report dated August 14, 2015, Little League Year End Report 2015, Summer Basketball Report 2015, Summer Tennis Report 2015 and Kettle Bells Kids Got Grit Report 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water tank recoating.

Motion was made by Trustee Maney to declare Contract VD1-G-15 Water Storage Tank Recoating substantially complete effective 8/3/15. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to authorize Clerk to remit payment to Amstar of Western NY in the amount of $28,600 for pay request #2 for Contract VD1-G-15. The Board stipulated that the Clerk will not mail the check until the 4 remaining drums have been removed. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown also went over New York Water Grants information with the Board. There was some discussion to possibly add the hospital to the application. Board decided to hold off on this for now until Bill Brown updates the paperwork. We will need to have a special meeting as this grant application needs to be submitted by September 4, 2015.

Motion was made by Trustee Hultenius to open the Public Hearing at 6:30 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Maney. There was no public in attendance regarding this item. Discussion was had by the Village Board about revising the points for Nuisance Party to 6 points and Noise to 4 points.

Motion was made by Trustee Maney to close the Public Hearing at 6:40 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Hultenius.

Motion was made by Trustee Maney to revise Chapter 199 of local code “Nuisances, Public. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to revise the points the Nuisances law for Nuisance Party to 6 points and Noise to 4 points. These will be effective upon filing by Albany. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had in reference to a letter written by Joel and Ruth Kazmierski regarding Winter safety and snow-clearing concerns on Prospect Street sidewalks. Letter was received by Village Clerk on August 10, 2015.

After much discussion by numerous residents (Don Green, Brian Boyer, Joel Kazmierski, Ruth Kazmierski, Sibel Finn), Mayor Maxey indicated he would refer to the Highway Committee and they could bring their recommendations back to the Board at the September board meeting.

Motion was made by Trustee Hultenius to open the Public Hearing for Resolution #9 of 2015 “ Village of Delhi Surplus Land” at 7:00 pm.   Motion was seconded by Trustee Maney.

Discussion was had by residents present from the affected area (Lucy Kelley, Fred Dumond, Bill Aitken).

Motion was made by Trustee Maney to close the Public Hearing for Resolution of #9 of 2015 “Village of Delhi Surplus Land” at 7:20 p.m.   Motion was seconded by Trustee Samudrala.

Motion was made by Trustee Hultenius to approve Resolution #9 of 2015 “Village of Delhi Surplus Land”. Motion was seconded by Trustee Maney and passed unanimously.

Whereas, the Village of Delhi has surplus real property located at Upper Main Street, parallel to the Legion property, also known as the old mill canal, which is landlocked, undeveloped and not used by the Village.

Whereas, the Village of Delhi has been approached by adjoining property owners as to the transfer of said real property.

Whereas, in consideration of the transfer of the real property, the proposed purchasers have agreed to pay for all Village incurred fees including but not limited to the filing, legal, title report, survey and transfer tax form fees.

Whereas, it is in the best interest of the Village of Delhi to transfer the landlocked, undeveloped and unused real property for nominal consideration.

Whereas, the Board of Trustees of the Village of Delhi supports this transfer and thereby have scheduled a public hearing.

Now therefore be it resolved, the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi to hold a public hearing regarding the declaration of said real property as surplus property and the authorization to transfer said real property for nominal consideration providing all Village incurred fees are paid for by the purchaser.

Motion was made by Trustee Samudrala to re-affirm approval of Resolution No. 8 of 2015 “New York State Office of Homes and Community Renewal, 2015 New York Main Street Grant”. Motion was seconded by Trustee Hultenius and passed unanimously.

                WHEREAS , the New York State Office of Homes and Community Renewal (HCR) IS accepting applications from eligible communities to compete for funds available through the 2015 New York Main Street Program; and

                WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to revitalize its main street is an essential component to the Village’s future economic vitality and is in keeping with the goals and recommendation of its comprehensive plan; and

                WHEREAS, it is in the best interest of the Village of Delhi for the Main Street business area to be updated the improved; and

                WHEREAS, the Board of Trustees of the Village of Delhi is in support of promoting business activity with the Village;

                WHEREAS, the HCR application process requires that the governing body of the applicant authorize the submission of the application and related actions.

                NOW THEREFORE, BE IT RESOLVED that the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi and the staff of the Delaware County Local Development Corporation to submit an application to the New York State Office of Homes and Community Renewal in the name of the Village of Delhi and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Discussion was had regarding payment to Economy Paving. Mayor Maxey indicated that the payment they are currently requesting is not the final payment. He indicated that there are numerous residents that are not happy with the landscaping and the Village of Delhi would not be making final payment until all residents are happy.

Motion was made by Trustee Hultenius to pay Economy Paving in the amount of $33,610.73 for the Transportation Enhancement Project. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had about a request from Joan Townsend regarding a “Children at Play” sign on Prospect Street.  Her letter was dated 7/24/15. After discussion, it was decided that Mayor Maxey would instruct Street Department to move the sign from the bottom of Prospect Street to the top of the hill on Prospect Street.

Discussion was has regarding letter from James Mollica at 26 Orchard Street (letter dated 7/29/15) regarding a lawn maintenance bill. It was decided that the Board would take no action – this was previously discussed by the Committee at a meeting they had with Tom Little (Code Officer). It was further noted that we should mail a copy of the local code as well as the State Law to clarify this information to the resident.

Motion was made by Trustee Hultenius to approve the Village of Delhi Building Permit Fee Schedule to correct #6 accessory structures square footage to agree with Village code. Motion was seconded by Samudrala and passed unanimously.

Discussion was had about the Copeland Coating quote to resurface the basketball court at Hoyt Park. Discussion was had that it was resurfaced in 2010. Decision was to hold off until next budget as we did not budget for this year.

Discussion was had that there were no bids received on the 2006 Chevrolet Cobalt and that we should call to find out what the scrap value would be and re-advertise with a minimum bid equivalent to the scrap price.

Discussion was had that Tom Little attended a training in Sidney for Emergency Preparedness. He was impressed with the training and will be getting in touch with Crouch’s office to see if he can get this training to Delhi.

Mayor Maxey indicated that the volleyball net has been set up. DCCAN is to get some volleyballs for use. If bathrooms are needed, that will need to be scheduled at Village Hall to coordinate bathrooms being opened.

Mayor Maxey also indicated there was a pre-bid tomorrow at 10:30 a.m. at Hoyt Park concerning the Riverwalk project.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

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