Board of Trustee Minutes 01/25/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 25, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Privilege of the floor was granted to Don Trelease and Dave Sprague of the Hamden Hill Ridgeriders, seeking permission

to access the Village on snowmobiles. As a result, motion was made by Trustee Fitch to allow snowmobilers to enter the village along the marked path. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve the minutes from the regular meeting of December 21, 2015 and the budget meeting of January 12, 2016. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated January 25, 2016 in the total amount of $93,868.97. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Bingo Inspection Reports for December 16, 2015 and January 20, 2016, the Police Report for December 2015, the Annual Police Report for 2015, the Code Enforcement Officer’s Report for 12/17/15 – 1/21/16, the DPW Superintendent’s Report dated 1/22/16 and the Treasurer’s Report for December, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve a $1,600 payment to James Tucker for balance due on electrical work at the Village Hall. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present regarding new well development. The project will include replacement of watermain from Sheldon Drive to the end of the Village along NYS Route 28/Andes Road, installation of approximately 3500 lineal feet of piping with new services to the hospital and users along the route, with new hydrants and valves. The project will also include water well construction with a treatment building and piping, at an estimated cost of $2,279,588. NYSEFC did not select this project for funding, but the Village can submit for funding in round two.

Motion was made by Trustee Samudrala to approve Resolution #1 of 2016 “Declare Intent to be Lead Agency (SEQR) for Water System Improvements Project New Water Well”. Motion was seconded by Trustee Maney and passed unanimously, with the Mayor voting yes. Resolution reads as follows:

RESOLUTION #1 OF 2016                   DECLARE INTENTTO BE LEAD AGENCY (SEQR)

                                                                FOR WATER SYSTEMS IMPROVEMENTS

                                                                PROJECT NEW WATER WELL

                WHEREAS, the Village of Delhi, Delaware County, new York has established the public benefit to the Village residents of a new municipal water well, treatment facility, and distribution piping, located along Delaware Avenue in the Village of Delhi; along with replacement of distribution piping along Andes Road/NYS Route 28 and,

               

                WHEREAS, the project includes creation of a secondary source of drinking water from a new well, a new treatment facility, a new well pump approximately 2,500 lineal feet of new watermain pipe along Delaware Avenue and 3,500 lineal feet of distribution piping along Andes Road/NYS Route 28; and,

                WHEREAS, THE Village of Delhi has caused Part 1 of the Full Environmental Assessment Form (EAF) to be prepared, which identifies multiple involved and interested agencies in the environmental review of this action;

                NOW THEREFORE BE IT RESOLVED THAT

               

                1.             The Village of Delhi Board intends to act as Lead Agency for the purpose of conducting

                                the environmental review required by 6 NYCRR Part 617.

                2.             The Village of Delhi Board directs that a Lead Agency coordination letter be circulated to

                                all potentially involved and interested agencies together with Part 1 of the Full EAF, a

                                site location map and other information on the project.

                3.             If no other involved agency objects in writing to the Village of Delhi Board acting as Lead

                                Agency for the Village of Delhi Water System Improvement Project New Water Well as

                                directed in the circulation letter, the Village of Delhi Board shall assume Lead Agency

                                responsibilities and conduct the environmental review.

Motion was made by Trustee Maney to schedule a public hearing for proposed Local Law #1 of 2016 “Tax Cap Override” for February 22, 2016 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign a Memorandum of Understanding for Implementation of the West Branch Delaware River Street Corridor Management Plan. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #2 of 2016 “New York State Urban Forestry Council Arbor Day Program Community Grant Application”. Motion was seconded by Trustee Samudrala and passed unanimously. Resolution reads as follows:

RESOLVED:

That Richard Maxey, Mayor of the Village of Delhi, or such person’s successor, is hereby authorized and directed to file an application for an Urban Forestry Council Arbor Day Program Community Grant in an amount not to exceed $1,000 and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to the Village of Delhi for its Riverwalk Program.

Motion was made by Trustee Maney directing the Mayor to sign a contract with Shred It for shredding services. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to name Kaatirondack Benefit Planning Incorporated as the Village’s Broker of Record for health insurance. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Maney stated that fireworks are scheduled for July 1, 2016 (the first Friday of Fair on the Square), with a rain date of July 8, 2015.

Motion was made by Trustee Maney at 7:12 p.m. to enter into executive session to discuss non-union employment agreement. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:00 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

 

Meeting adjourned at 8:01 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

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