Board of Trustee Minutes 04/04/2016

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 4, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius, Chris Maney

The meeting started at 6:00 p.m.

Verified that Trustees Maney and Fitch have signed their oaths of office.

Meeting began with the Pledge of Allegiance. 

Motion was made by Trustee Samudrala approving the following.  Motion was seconded by Trustee Hultenius and passed unanimously:

Appointments by Mayor Maxey:

Deputy Mayor                                      Christopher Maney (term ends April 2017)

Village Attorney                                   Roemer, Wallens, Gold & Mineaux, LLP

Code Enforcement Officer                    Thomas Little

Health Officer                                      Regina Krzyston

Village Historian                                 Victor Iwanow

Established the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 PM in the Village Hall Board Room.

Designated the Walton Reporter as the official newspaper for the Village of Delhi. 

Designated the Delaware National Bank of Delhi as the official depository for the Village of Delhi.

Authorized Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts.

Designated Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorized Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account.

Authorized Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed.

Motion authorized Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring monthly bills as needed.

Directed the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2016-2017 Organizational Meeting of the Village Board.

Accepted the following assignments of Trustees to Board Committees:

DPW Committee:                                             Trustees Samudrala, Fitch

Police Committee:                                            Trustees Fitch, Maney

Joint Services Committee:                               Trustees Maney, Hultenius

Codes, Buildings & Planning Committee:        Trustees Hultenius, Samudrala

Finance Committee:                                         Mayor Maxey, Deputy Mayor Maney

Appointed Bryan Boyer to the Zoning Board of Appeals for a five year term

Appointed Deb Misner to the Planning Board for a seven year term.

Motion was made by Trustee Maney directing the Mayor Maxey to issue a Purchase Order for 66 yards of sand, delivered, for $1831.50 for the volleyball court.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:04 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

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