Board of Trustee Minutes 12/12/2016

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday December 12, 2016 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

                    Trustees:   Jeremy Fitch, Christopher Maney, Robin Hultenius,

                                     Sridhar “Sam” Samurdrala     

                                         

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes from the regular meeting of November 21, 2016.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 12, 2016 in the total amount of $103,382.65.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Code Enforcement Officer’s Report for 11/17 – 12/9/16, the Street and Water Department Reports for November, 2016, the Sewer Department Report dated December 9, 2016 and the Treasurer’s Report for November, 2016.  Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give a review of where we are at with the water system improvement project, and applications for funding.

Motion was made by Trustee Samudrala to authorize the Mayor to sign an agreement authorizing Delaware Engineering D.P.C. to provide professional services for the Village’s NYSEFC funded water project for a not to exceed cost of $297,500, pending finance closing with NYSEFC.  Motion was seconded by Trustee Hultenius and passed unanimously.

Tyson Robb of Delaware County Planning Department was present to give an update on the River Walk and Park project.  Motion was made by Trustee Maney to approve Resolution #10 of 2016 “Support of the Delhi Recreational River Walk and Resolution to enter into contract with State agencies for financial support of the project”.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve tree stump grinding by the Spratley brothers at a cost of $1,500 for 6 stumps.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve removal of a tree at 18 Clinton Street, down to the point where NYSEG has a guide wire attached.  Steven Spratley will do the removal at a cost of $700.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius ot appoint Mable Adams and Ruth Vredenburgh as election inspectors for the March 21, 2017 Village Elections.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve the lease of a new copier for the Clerk’s office at a price of $145.64 per month and directing the Mayor to sign contract with Marlin Leasing Corporation for said lease and with Office Equipment Source for service contract, which is based on usage.  Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Hultenius and Samudrala voting yes and Trustee Fitch voting no.

Motion was made by Trustee Maney to add the following vouchers to the abstract:  Reimbursement to Amber Phraner in the amount of $61.28, reimbursement to Christopher Hills for $62.00 and to Morrisville State College for $975.00.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign the Town Planning Advisory Service Contract and to direct the Clerk to remit $3,500 with said contract.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve proposed Budget Schedule for upcoming budget workshops for the 2017-2018 budget.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to move forward with contacting the Office of Employment and Training about having a paid intern at the Wastewater Treatment Plant.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve the Teamsters Contract for contract period 6/1/17 – 5/31/20, and to authorize the Mayor to sign the agreement.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk

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