Board of Trustee Minutes 04/03/2017

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 3, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:         Mayor:                        Richard Maxey

                     Trustees:                   Jeremy Fitch, Chris Maney,                                                   

                                                      Robin Hultenius, Sam Samudrala

It was verified that Mayor Maxey and Trustees Hultenius and Samudrala signed their oaths of office.

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Hultenius to make the following appointments, the motion was seconded by Trustee Fitch and passed unanimously:

            Deputy Mayor:                      Christopher Maney, with term ending April 2018

            Clerk/Treasurer:                   Michele Griffin, with term ending April 2018

            Village Attorney:                   Roemer, Wallens, Gold & Mineaux, LLP

            Code Enforcement Officer:            Thomas Little

            Health Officer:                      Regina Krzyston

           

Motion was made by Trustee Maney, seconded by Trustee Samudrala and passed unanimously to approve the following:

            Establish the official meeting time of the Village Board as the third Monday of every month, except that it is to be the fourth Monday in January and February, at 6:00 p.m. in the Village Hall Board Room. 

            Designating the Walton Reporter as the official newspaper for the Village of Delhi. 

            Designating the Delaware National Bank of Delhi as the official depository for the Village of Delhi. 

            Authorizing the Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking, savings and investment accounts. 

           

            Designating Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor. 

            Authorizing Clerk-Treasurer, Deputy Clerk and Mayor Richard Maxey to be the signatories on the Small Cities Grant Account. 

            Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage expenses as needed. 

            Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all employee reimbursements and all recurring month bills as needed. 

            Directing the Clerk to advertise the names of the official newspaper and official depository, the official meeting time of the Board of Trustees and the time of the 2018-2019 Organizational Meeting of the Village Board. 

Motion was made by Trustee Maney to accept the following assignments to Boards and Board  Committees.  Motion was seconded by Trustee Fitch and passed unanimously. 

            DPW Committee:                                                     Trustees Samudrala, Fitch

            Police Committee:                                                    Trustees Fitch, Hultenius

            Joint Services Committee:                                      Trustees Hultenius, Maney

            Codes, Buildings & Planning Committee:          Trustees Maney, Samudrala

            Finance Committee:                                                            Mayor Maxey, Deputy Mayor Maney

            Planning Board:                   Regina Krzyston (term expiring 2024)

            Zoning Board of Appeals:  Joan Bedient (term expiring 2022)

Motion was made by Trustee Hultenius to adopt Resolution No. 2  of 2017 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”.  Motion was seconded by Trustee Maney and passed unanimously.  Resolution reads as follows:                

            WHEREAS the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

            WHEREAS it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

            NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entity for the years 2015-2016 &2016-2017.  Each parcel to be treated individually.

            The properties affected are:          

Casey, Thomas W.                          119 Delaware Ave   Tax Map #149.20-1-7          $2,627.11

Pilgrim, Gerald O.                             25 Main Street          Tax Map #171.10-6-29        $4,217.63

Pinnacle Ventures Group , LLC    149 Main Street        Tax Map #171.7-9-30          $3,338.83

Motion was made by Trustee Fitch to open Public hearing on proposed 2017-2018 Village Budget.  Motion was seconded by Trustee Maney and passed unanimously.  Public hearing was opened at 6:30 p.m.

Motion was made by Trustee Maney to close the Public Hearing on the proposed budget.  Motion was seconded by Trustee Hultenius and passed unanimously.  Public hearing closed at 6:50 p.m.

Motion was made by Trustee Fitch to adopt the proposed 2017-2018 Village Budget.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to move forward with the bidding process for installation of new Neptune water meters throughout the Village.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:52 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

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