Board of Trustee Minutes 06/19/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday June 19, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

                                    

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of May 15, 2017.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #13 dated June 19, 2017 in the amount of $147,379.47, with the addition of a $180 voucher to Sam Truax.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #1 dated June 19, 2017 in the amount of $78,500.10, with the addition of a $270 voucher and a $150 voucher to Sam Truax.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for May, 2017, the Code Enforcement Officer’s Report for 5/18 – 6/15/17, the Water, Street and Sewer Department Reports for May, 2017, and the Treasurer’s Report for May, 2017.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to purchase water meters in the amount of $75,000 from the 2016-2017 budget, and to pay Sewer Specialties for I&I work from the I&I reserve.  Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water system improvement project.  NYSEFC documents have been signed for the $911,835 loan.

Motion was made by Trustee Samudrala to move forward with the well development and line extension water project.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the proposal by Haas Landscape Architects for P-2 Stormwater Improvements for the Delhi Riverwalk & Park in the amount of $22,050.00, pending CWC grant approval.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve request from Delaware County Historical Association to use the Village’s two reproduction flags of the 144th regiment for its reenactment June 24 and 25.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney that all Consent Order Fees collected from the industries as a result of violations at the wastewater treatment plant will be deposited into a WWTP reserve for upgrades to the treatment plant.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Letter of Engagement with EFPR Group for the audit of the 2016-2017 financials in the amount of $15,500.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor Maxey to sign the Agreement with SUNY Delhi for swim lessons for the 2017 summer season in the amount of $55 per swimmer.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to appoint Deanna Maney as Little League Director, Eileen Kline as Tennis Director and jerry Cheshire as basketball director for the 2017 summer recreation season.

Motion was made by Trustee Samudrala directing Mayor Maxey to sign the Teamsters’ Contract for 6/1/2017 – 5/31/2020.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of bullet-proof vests by the police department, who has received a $4,780 matching grant from the Vest Partnership Grant.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Chief to pursue the purchase of a police car, not to exceed $42,000.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to move forward with three electronic speed zone signs, pursuant to approval by NYSDOT.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made to pass Resolution #4 of 2017, adopting the NYS Solar Permit Process from NY-Sun Solar Powering NY.  Motion was seconded by Trustee Hultenius and passed unanimously.  Resolution reads as follows:

            WHEREAS, the Village of Delhi has recognized the importance of renewable sources of energy for the benefit of all its citizens and for various applications in the community; and

            WHEREAS, in 2013, the NY-Sun Initiative, a public-private partnership fostered by the State of New York, in an effort to drive the growth of the use of affordable solar power and solar technology for State residents has been established; and

            WHEREAS, the New York State Energy Research and Development Authority (NYSERDA) is offering financial incentives and assistance to municipalities who demonstrate a willingness to adopt a user friendly and streamlined process for the installation of solar energy equipment to particular parcels in those municipalities; and

            WHEREAS, participation in the NYSERDA program requires the adoption of the New York State Unified Solar Permit Process; and

            WHEREAS, the Village of Delhi Code Enforcement Officer has advised the Village Board that the proposed New York State Unified Solar Permit Process is consistent and compatible with the Village’s Zoning Code and other permitting practices; and

            WHEREAS, the Village of Delhi desires to participate in the support of the use of solar energy as a renewable energy source in the Town; and

            WHEREAS, the adoption of a standardized residential/small business solar permit process for the Village is a Type II action under State Environmental Quality Review (SEQR),

            NOW, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Delhi hereby adopts the New York State Unified Solar Permit Process from NY-Sun Solar Powering New York, as more fully set forth Schedule “A” (on file in the Village Clerk’s Office); and it is further

            RESOLVED, that the Village of Delhi establishes a non-refundable permit fee for such permits in the amount of         Dollars ($     ) per permit.

Motion was made by Trustee Maney to advertise for bids for a new street truck with box and plow assembly.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney that the Village pay for a Port-a-John at the legion fields out of the Joint Activities fund at a cost of $150 per month, to be put near the old bathrooms.  Motion was seconded by Trustee Hultenius and passed unanimously.

The Village Clerk reported:

            Tax foreclosures have been filed for the following properties:

                        Andrew Street, LLC (Hamilton Trailer Park)        Main Street

                        Babcock, Richard and Janet                                 20 Park Place

                        Gaidemak, Melinda                                                 12 Franklin Street

           

            Tax foreclosure process will begin on the following properties:

                        Casey, Thomas                                119 Delaware Avenue

                        Hert, Elke                                           24 Elm Street

                        Pilgrim, Gerald O.                             25 Main Street

                        Pinnacle Ventures Group, LLC     149 Main Street

Motion was made by Trustee Fitch at 7:30 p.m. to enter into executive session to discuss the employment history of a particular person.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:06 p.m.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Hultenius and passed unanimously.


Meeting adjourned at 8:07 p.m.


Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

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