Board of Trustee Minutes 07/17/2017

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday July 17, 2017 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:       Richard Maxey

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,

Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the Floor was granted to Tom Philion regarding the safety of the last 1500 feet of Delaware Avenue, and to Isabella DuBois regarding a bill she received for the village­contracted lawn maintenance at her Delaware Avenue property.

Motion was made by Trustee Maney to approve the minutes of the regular meeting of June 19, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to approve Abstract #2 dated July 17, 2017 in the amount of $167,992.07, with the addition of a $180 voucher to Sam Truax.

Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Fitch to accept the Bingo Report for 6/28/17, Police Report for June, 2017, the Code Enforcement Officer's Report for 6/16 - 7/13/17, and the Water, Street and Sewer Department Reports for June, 2017. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney determining that the installation of a debris strainer on Steele Brook as Flood Mitigation Solution SB2C will not have a significant impact on the environment and therefore a Negative Declaration is issued for that project. Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney in support of moving forward with the project to install a debris strainer on Steele Brook (Flood Mitigation Solution SB2C). Motion was seconded by Trustee Hultenius and passed unanimously.


Bill Brown from Delaware Engineering was present with updates on the water system improvement project and new highway garage project.


Motion was made by Trustee Maney authorizing the Mayor to sign Alpha Geoscience Proposal dated 7/13/17 in the amount of $6,360 for assistance in startup and testing of the new water well. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Maney to do preventative pumping and testing of the existing Delaware Avenue well with Alpha Geoscience and their designated driller.

Motion was seconded by Trustee Hultenius and passed unanimously.


Motion was made by Trustee Maney to adopt Resolution #5 of 2017 "Establishing a Capital Reserve Fund to Finance a Type of Capital Improvement or Equipment" for the Wastewater Treatment Plant. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

WHEREAS, the Village of Delhi maintains a Waste Water Treatment Plant ("WWTP") at 1 Depot Street, Delhi, New York, which became operational on [DATE]; and

WHEREAS, the Village maintains certain Reserve Funds to provide a mechanism for legally saving money to finance allowable requirements of or for the WWTP and

to also provide a degree of financial stability for the Village by reducing reliance on indebtedness to finance certain projects and acquisitions for the WWTP; and


WHEREAS, the Board of Trustees of the Village desires to establish a Capital Reserve Fund as set forth herein for the benefit of the WWTP.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the members of the Board of Trustees of the Village of Delhi, New York as follows:

1. Pursuant to Section 6-c of the General Municipal Law of the Consolidated Laws of the State of New York, as amended (the "Law"), there is hereby established a capital reserve fund to be known as the "Waste Water Treatment Plant ('WWTP') Reserve Fund" (hereinafter the "Reserve Fund"). The purpose of this Reserve Fund is to accumulate moneys to finance the costs of a type of capital improvement. The type of capital improvement to be financed from the Reserve Fund is the potential construction or reconstruction of the WWTP plant and/or the potential reconstruction or acquisition of WWTP plant equipment.
2. The Village Treasurer, as the Chief Fiscal Officer, is hereby directed to deposit and secure moneys of this Reserve Fund in the manner provided by Section 10 of the General Municipal Law. The Board of Trustees of the Village, or the Village Treasurer as delegated by the Board of Trustees, may invest the moneys in the Reserve Fund in the manner provided by Section 11 of the General Municipal Law, and consistent with the investment policy of the Village. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund.
3. The Village Treasurer shall account for the Reserve Fund in a manner which maintains the separate identity of the Reserve Fund and shows the date and amount of each sum paid into the fund, interest earned by the fund, capital gains or losses resulting from the sale of investments of the fund, the amount and date of each withdrawal from the fund and the total assets of the fund, showing cash balance and a schedule of investments, and shall, at the end of each fiscal year, render to the Board of Trustees a detailed report of the operation and condition of the Reserve Fund.
4. Except as otherwise provided by law, expenditures from this Reserve Fund shall be made only for the purposes for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of the Board of Trustees and such additional actions or proceedings as may be required by Section 6 of the General Municipal Law or any other law.
5. This resolution shall be published in full in the designated official newspapers of the Village for such purpose together with a notice of the Village Clerk.
6. This resolution shall take effect immediately.

Motion was made by Trustee Fitch to schedule a public hearing on Proposed Local Law # of 2017 "Adopting a Community Choice Aggregation Program" for August 21, 2017 at 6:30 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to reject all bids for the water meter replacement project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to purchase radar signs totaling $10,355. $5,000 of the cost will come from the Timber CD and the rest will come from the general fund balance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:38 p.m.

Respectfully submitted,


Michele C. Griffin

Clerk-Treasurer

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