Board of Trustee Minutes 02/26/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday February 26, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:02 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Anne Stack, Peg Baldwin and Julie Bergmann.

Motion was made by Trustee Fitch to approve the minutes of the January 2, 2018 special meeting, the January 22, 2018 regular meeting, the joint Village and Town meeting of January 22, 2018 and the budget workshop of February 12, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #9 dated February 26, 2018 in the amount of $175,524.61. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve the Bingo Inspection Report for 2/21/18, the Police Report for January, 2018, the Street and Water Department reports for January, 2018, the Sewer Department Report dated 2/22/18, the Code Enforcement Officer report dated 1/18 – 2/15/18 and the Treasurer’s Report for January, 2018. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from DCAS, LLC for $750 for the village’s 20-yard poly sludge box. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bill Sprague for $75.00 for the old console and cage from a surplus police car. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept a bid from Bayridge Motors, Inc. for $1,255 for the surplus 2008 Dodge Charger police vehicle. Motion was seconded by Trustee Samudrala and passed unanimously.

A policy and procedure manual for the police canine unit was discussed. It was tabled to allow the Board to speak with the village attorney and insurance company.

Motion was made by Trustee Maney to approve Resolution No. 2 of 2018 “Joint Sale of Tax-Acquired Properties by Village of Delhi and County of Delaware”. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

WHEREAS, the County of Delaware has proceeded to foreclose on the following properties in the Village of Delhi; and

WHEREAS, it is in the best interest of the Village and the County of Delaware to work together to protect the Village tax lien;

NOW, THEREFORE, BE IT RESOLVED that the County of Delaware sell the interest of both municipalities, the proceeds from said sale shall be divided in proportion to the taxes owed each entitly for the years 2016-2017 & 2017-2018. Each parcel to be treated individually.

The properties affected are listed on the attached pages (shown below)

171.6-9-8       118 Main Delhi, Inc.

171.7-8-12     Babcock, Richard

171.10-4-16   Bishop, Donald F II Enterprises

149.19-6-27   Brady Michael P. & Mary A.

171.14-1-3     Depot Street Development Corp.

171.7-1-13     Finn, Sibel

171.10-6-15   Hert, Elke

149.19-3-8     Rudick, Tom

171.10-7-26   Salerno, Steven

149.19-4-6     StevenKelley, Inc.

149.19-4-7     StevenKelley, Inc.

Motion was made by Trustee Maney directing the Mayor to sign the Stipulation, bearing Index #20171081 for the Foreclosure of Tax Liens. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to approve the Audit performed by EFPR Group for the fiscal year ending May 31, 2017. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve the request by the Greater Delhi Area Chamber of Commerce to use the gazebo on the square, with electric, for it’s 34th Annual Harvest Festival on Saturday, September 22, 2018, and to use the parking spaces on Court Street that day, by reserving them Friday night and Saturday morning. They also request that extra garbage cans be placed on the square for their event. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Highway Garage Contract, Contract No. VD2-G-17 – General Construction to Tweedie Construction Services, Inc, of Walton, NY, the low bidder, for the base bid contract price of $132,721.00. Motion was seconded by Trustee Maney and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Maney authorizing the Mayor to execute the necessary paperwork for contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, ect.). Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion to authorize Change Order #1 to Contract VD2-G-17, Village of Delhi Highway Garage to deduct alternates for electrical, garage doors, and concrete floor with radiant heat tubing. CO#1 will reduce the contract price by $36,600 and result in a revised contract value of $96,121.00. Motion was seconded by Trustee Fitch and passed with Mayor Maxey and Trustees Maney and Fitch voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Samudrala to buy a new skid steer for the sewer plant at a cost of $35,421.81. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to surplus the skid steer and cat loader from the sewer department. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala at 7:10 p.m. to enter into executive session to discuss pending litigation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:16 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:23 p.m

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

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