Board of Trustee Minutes 04/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, April 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Delaware Academy FFA, who gave a presentation on their sap collection and maple syrup production.

Motion was made by Trustee Fitch to approve the minutes of the March 19, 2018 regular meeting and the April 2, 2018 Organizational meeting and joint town and village meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #11 dated April 16, 2018 in the amount of $82,680.80, with the addition of two vouchers for Williamson Law Book for water/sewer software support, one in water and one in sewer in the amount of $472.50 each. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for March, 2018, the Street and Water Reports for March, 2018, the Sewer Report for March, 2018, the Code Enforcement Officer’s Report for 3/6 – 4/13/18, and the Treasurer’s Report for March, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the Water Project.

Motion was made by Trustee Samudrala and award the Village of Delhi Water System Improvements Contract, No. VD1-E-17 – Electrical Construction to Vacri Construction Corporation, of Binghamton, NY, the low bidder, for the base bid contract price of $248,000.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for VD1-E-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, etc.). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to award the Village of Delhi Water System Improvement Contract No. VD1-G-17 – General Construction to Merritt Construction Inc., of Saugerties, NY, the low bidder, for the base bid contract price of $1,448,341.25. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to award the Bid Alternate Work Items #10, 11, 12 & 13 (rock removal, concrete curbing and sidewalk respectively) at the pricing provided in the Bid. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to execute the necessary paperwork for VD1-G-17 contract initiation and completion of the work (e.g., Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial completion, checks for contractor payments, etc.). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign DRBC Plan Review Application. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing payment to Delaware River Basin Commission in the amount of $5,000 to update docket D-75-70 CP to include new water well. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to pass Resolution #5 regarding the Annexation of properties on Andes Road into the Village. Motion was seconded by Trustee Hultenius and then tabled for clarification on the properties listed.

It was announced that there will be a special meeting between the Town and the Village at 7:15 on May 8, 2018 at the Town Hall regarding annexations.

Motion was made by Trustee Fitch to appoint Deanna Maney as the Little League Director and Jerry Cheshire as the Basketball Program Director for the 2018 Summer Recreation season. Motion was seconded by Trustee Hultenius and passed with Mayor Maxey and Trustees Fitch, Samudrala and Hultenius voting yes and Trustee Maney abstaining.

Motion was made by Trustee Samudrala approving the Agreement between the Village of Delhi and The State University of New York at Delhi for swim lessons for the 2018 summer season, at a cost of $55 per lesson, and directing the Mayor to sign the agreement. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:26 p.m.

Respectfully submitted,


Michele Griffin
Clerk-Treasurer

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