Board of Trustee Minutes 07/16/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, July 16, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

Town Board members present: 
Supervisor:    Mark Tuthill               Clerk:  Elsa Schmitz
Council:         William Cairns, Matt Krzyston, and Janet Tweed

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Discussion was had by Village Board about the Town/Village Indemnification Agreement concerning the annexation and to schedule another election for August 2 regarding the annexation. Motion was made by Trustee Maney to authorize Mayor Maxey to sign the Indemnification Agreement concerning the annexation. Motion was seconded by Trustee Fitch and passed unanimously.

Town Board voted to redo vote for resolution. Town Clerk, Elsa Schmitz, will advertise for the 8/2/18 election.

Motion was made by Trustee Fitch to approve the minutes of June 18, 2018 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Public hearing to obtain the view of Village of Delhi citizen on community development and housing needs as well as the proposed undertaking study to identify potential sites and the need/feasibility of new housing options was opened at 6:13 p.m. Glenn Nealis was present to answer any questions that people might have.

Question was asked as to whether this was a matching grant. Glenn Nealis indicated it is 5% match and maximum grant is $50,000.

It was also noted the Mike Tweed will make another presentation on July 30, 2018 at noon.

Motion was made by Trustee Hultenius to close the above public hearing at 6:21 p.m. Motion was seconded by Trustee Maney and passed unanimously.

Note: Town Board members left the meeting.

Discussion was had on the adoption of Section 3 Participation Plan. Motion was made by Trustee Maney to move forward with the grant. Motion was seconded by Trustee Fitch and passed unanimously. Town of Delhi Board also voted to move ahead.

Motion was made by Trustee Fitch to adopt Section 3 Participation Plan. Motion was seconded by Trustee Maney and passed unanimously.

Motion to adopt “Use of Force and Use of Deadly Physical Force” policy was made by Trustee Hultenius. Motion was seconded by Trustee Fitch and passed unanimously.

Motion to accept proposal from EFPR Group for audit services for the fiscal year ending 2018 in the total amount of $16,000 was made by Trustee Fitch. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had regarding RealTerm Energy proposal for Village street light converstion. Mayor Maxey indicated there was nothing new and he needed to follow up with NYSEG.

Discussion was had regarding KJBL proposal dated February 2, 2018 in the amount of $2,855.93 for the car radios for the Police Dept. The indication by the Police Committee is that Chief was looking for authorization as this item is over $1,000 but this was included in his budget for this year. Motion was made by Trustee Fitch authorizing Chief Mills to go ahead with KJBL for the $2,855.93 from his budget. Motion was seconded by Trustee Hultenius and passed unanimously.

The other item under Police Committee is that PBA will be meeting regarding their contract negotiation.

Motion was made by Trustee Maney to approve Abstract #2 dated July 16, 2018 in the amount of $89,042.38 plus voucher for Catskill Mountain Embroidery in the amount of $297.50 from Joint Activity fund. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police, Street and Water Reports for June, 2018, the Sewer Report dated July 10, 2018, the Code Enforcement Officer’s Report for 6/15 – 7/12/18. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to surplus the Sewer John Deere 318 mower with an ad in our official paper. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present with an update on the Water Project and the Highway Garage projects. Written report was given to Board dated July 16, 2018.

Motion was made by Trustee Hultenius to approve payment to Merritt Construction for Pay Request #2 for work completed through June 29 in the amount of $289,442.67. Motion was seconded by Trustee Maney and passed unanimously.

Mayor Maxey pointed out that the Delhi Police Department received a thank you from C.L.A.S.I. for their help with the Bridge Run along with a donation for $200.

Mayor Maxey presented letter from Frank & Deborah Lumia dated 7/16/18 regarding property located at 205 Main Street. Mayor Maxey indicated that the letter addresses the purchase of the canal piece for $1 from the Village, as we have done for others and easement for the road where the Village would not be responsible for maintenance.

Motion was made by Trustee Fitch to allow “the canal parcel” which adjoins the 205 Main Street property be purchased for $1 plus any other costs relating to the transfer of title as well as easement for the purposes of ingress and egress by foot and or motor vehicle to who so ever should own the subject property with the understanding that the Village will have no obligation or responsibility to maintain or improve the lane. It is further understood that the cost to prepare and record necessary documents to achieve this goal be the responsibility of the owner of 205 Main Street or other interested parties.” Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey allowed Kim Paterson and Johana Arnold the floor as they arrived late and they were granted privilege of the floor. They had a letter dated 7/16/18 that indicated they would like permission to thin the stand of spruce seedlings and to remove 100 small plants for a study of mycorrhizal fungi. They indicated they would be working with Ron Frisbee (forester) and the Watershed Agricultural Council.

Mayor Maxey indicated that Ron Frisbee should do a letter to the Village with details of his plan and releasing the Village of liability.

Mayor Maxey indicated that the Village has been awarded a SAM grant from Assemblyman Brian Miller for $30,000, which would help with Delhi Rehabilitation Center in not allowing items to flow into WWTP that could cause damage to our equipment.

Mayor Maxey also indicated we have been awarded a SAM grant of $50,000 from Senator Bonacic toward replacing our dump truck.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns
Deputy Clerk-Treasurer

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