Board of Trustee Minutes 08/20/2018

The Board of Trustees of the Village of Delhi held a budget workshop on Monday, August 20, 2018 at 6:00 p.m. at the Village Hall.

Present:        Mayor:     Richard Maxey 

Trustees:     Jeremy Fitch, Christopher Maney, Robin Hultenius,
Sridhar “Sam” Samudrala

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of July 16, 2018.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 dated August 20, 2018 in the amount of $197,909.93, plus the addition of a voucher for Delaware Engineering in the amount of $22,220.54 for the water system improvement project. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report for 6/13/18, the Police, Street and Water Reports for July, 2018 the Sewer Department report dated August 16, 2018, the Code Enforcement Officer’s Report for July 13, - August 17, 2018 and the Summer 2018 program reports for Little League, Basketball and Volleyball. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water project and new DPW garage project.

Motion was made by Trustee Maney to approve payment request #3 for Merritt Construction in the amount of $296,331.13. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to NYSEG for electrical service extension for the new wellhouse on Delaware Avenue in the amount of $31,154. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign a Change Order to the Delaware Engineering Agreement to increase the contract amount by $2,400 to perform additional survey work. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve a contract with NYSEG to replace our street lights with LED’s in the amount of $15,347.12. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve a request from Mark Calcano of Carter Small Public Training to use the Village’s firing Range. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to adopt Local Law #2 of 2018 “Annexation of Territory”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to reduce SUNY Delhi’s sewer bill for their farm tank to their average usage, after they had left their water on and overflowed their tank, providing they have replaced the water meter with a radio-read meter. Motion was seconded by Trustee Fitch and passed with Trustees Maney, Fitch and Hultenius voting yes and Trustee Samudrala voting no.

Motion was made by Trustee Hultenius to approve “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to approve budget adjustments for the 2017-2018 fiscal year. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve an Agreement (regarding Order on Consent and permit violations) with Friesland and authorize Mayor to sign said Agreement. Motion was seconded by Trustee Maney and passed unanimously.

There was discussion regarding Riverwalk and Delta Engineers’ proposal for Phase 3 of the project. The Board made no decision.

Motion was made by Trustee Samudrala to appoint Lois Hood and Garry Hood as crossing guards. Motion was seconded by Trustee Fitch and passed unanimously.

There was discussion regarding a dead birch tree at 4 Prospect Street. The Village will put the tree on the list of removals for next season.

Motion was made by Trustee Maney to pay Kehoe & Merzig $850 for their services regarding the Annexation of several properties into the Village. Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Samudrala and Hultenius voting yes and Trustee Fitch voting no.

Motion was made by Trustee Samudrala authorizing the Mayor to sign an Easement giving George Barrass of 205 Main Street, a right-of-way easement to use the village driveway by the Legion. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign a QuitClaim Deed, selling a portion of the old canal behind 205 Main Street to George Barrass for $1.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:47 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

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