Board of Trustee Minutes 09/17/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 17, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Julie Bergmann, who had questions regarding the Water System Improvement Project.

Motion was made by Trustee Fitch to approve the regular meeting of August 20, 2018, and special meetings of August 29, 2018 and September 1, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 in the amount of $133,643.61. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the Bingo Inspection Report for September 5, 2018, the Police, Street and Water Reports for August, 2018, the Sewer Report dated September 13, 2018, the Code Enforcement Officer’s Report for August 16 – September 17, 2018, the Treasurer’s Reports for June and July, 2018 and the Tennis Program annual report for the 2018 season. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve a resolution scheduling a public hearing for the Closeout of the 2017 Small Business Assistance Program Grant, NYS Office of Community Renewal, Community Development Block Grant Fund received for the Shire Pub, to be held October 15, 2018 at 6:15 p.m. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:        

WHEREAS, the Village of Delhi was awarded a Small Business Assistance Program grant in 2017 through the NYS Office of Community Renewal; and,

            WHEREAS, the grant funding received under the Community Development Block Grant Program has been fully disbursed for the stated purpose of assisting a local business; and,

WHEREAS, the NYS Office of Community Renewal requires that the governing body of the recipient provides opportunities for community engagement and feedback through the hosting of a public hearing to obtain citizen’s views regarding the implementation and administration of the project.

            NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi will schedule a public hearing to be held on Monday, October 15, 2018 at 6:15 P.M. to be held at the Village Hall located at 9 Court Street, Delhi, New York.

Bill Brown of Delaware Engineering was present and gave updates on the Water System Improvement Project and the DPW Garage project.

Motion was made by Trustee Maney to approve payment request #4 for Merritt Construction for the water project Contract VD1-G-17 in the amount of $159,799.50. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #2 to Vacri Construction for the water project Contract VD1-E-17, in the amount of $26,837.50. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to Tweedie Construction for the DPW garage project, Contract VD2-G-17, in the amount of $40,850.00. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation for the Riverwalk project. Motion was seconded by Trustee Maney and passed with Trustees Maney, Hultenius and Samudrala voting yes and Trustee Fitch voting no. Resolution reads as follows:

            RESOLVED, that the Village of Delhi applied for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Recreational Trails Program, for the purpose of funding the Village of Delhi River Park and Walk;                       RESOLVED, that the Village of Delhi is authorized and directed to accept these grant funds in an amount not to exceed $163,862 for the project described in the grant application;      RESOLVED, that the Village of Delhi is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Village of Delhi River Park and Walk;

            RESOLVED, that the Village of Delhi is authorized and directed to agree to the terms and conditions of any required deed of easement granted to OPRHP that affects title to real property owned by the municipality and improved by the grant funds, which may be a duly recorded public access covenant, conservation easement, and/or preservation covenant; and

            RESOLVED, that the governing body of the municipality delegates signing authority to execute the Master Contract and any required deed of easement to the individuals who holds the following elected or appointed municipal offices or employment position titles: Mayor and/or Deputy Mayor.

Motion was made by Trustee Fitch to relieve a portion of 139 Main Street tax penalties, charging only the first month’s penalties. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve the destruction of identified records pursuant to Schedule MU-1. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius directing the Clerk-Treasurer to apply for an increased credit line on the Village Visa card through the Delaware National Bank of Delhi to $5,000. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the MOU between the Village of Delhi and Delaware Academy Central School regarding Crossing Guards, and directing the Mayor to sign said MOU. Motion was seconded by Trustee Samudrala and passed unanimously.

Joint Services Committee states that the Town will be billing the Village for the remainder of the $100,000 dedicated to the pool project (after expenses for surveying, filing, and engineering are removed). Mayor Maxey is concerned about the money needed to fix our infrastructure at the access road, if it is determined that it’s needed.

Motion was made by Trustee Fitch to award the bid for the surplus John Deere mower to Derrick Hoyt for $60.00. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made at 7:17 pm by Trustee Samudrala to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:34 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:35 pm

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

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