Board of Trustee Minutes 10/15/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 15, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of September 17, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract No. 5 dated October 15, 2018 in the total amount of $65,695.23 plus the addition of a voucher payable to Action Fire and Safety in the amount of $363.50. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for September, 2018, the Street and Water Reports for September, 2018, the Sewer Report dated October 12, 2018, the Code Enforcement Officer’s Report for September 20 – October 11, 2018 and the Treasurer’s Reports for August and September, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

6:15: Public hearing was opened regarding the CDBG Program grant for the Shire Pub. Heather from Delaware County Local Development Corporation was present to give an overview of the project and its completion. The project is now closed out.

Bill Brown of Delaware Engineering was present with an update on the Water System Improvement Project and the new DPW garage.

Motion was made by Trustee Maney to approve payment request #5 for Merritt Construction in the amount of $30,685.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to sign Change Order #1 to contract VD1-G-17 to add bid alternate work for Park Place interconnect. CO #1 will increase the project cost by $55,300, resulting in a new contract price of $1,503,641.25. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing. Motion was seconded by Trustee Hultenius and passed unanimously at 6:36 p.m.

There was discussion on awarding the bid for the Delhi River Park and Walk to Delaware Bulldozing, the sole bidder, but the Board decided to wait until they have had a chance to review the information before voting, due to not receiving the bid information until the meeting.

Motion was made by Trustee Samudrala to approve payment for hotel stays for Jeffrey Tyler while attending Basic Operations training for the sewer department in the amount of $856.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire James Harrington as a Wastewater Treatment Plant Operator Trainee. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve payment to Ti-Sales for the meter at the hotel, as part of the Water System Improvement Project in the amount of $2,995.98. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve four policies for the Village of Delhi Police Department: 1125 Bike Patrol, Law Enforcement Code of Ethics, 1375 Conduct and 2900 Sex Offenders. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Hultenius reported that Village and Town have received a donation from the Delhi Community Fund for a new skating rink liner.

Motion was made by Trustee Samudrala to accept a bid from Spratley & Sons (sole bidder) for tree trimming and removal in the amount of $6,040.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Eric Poggoli as Part Time Police Office for training purposes only. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations at 7:15 p.m. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 7:50 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:51 pm

 

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

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