Board of Trustee Minutes 11/19/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 19, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 15, 2018 and a special meeting of October 29, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #6 dated November 19, 2018 in the amount of $309,356.96. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October, 2018, the Street and Water Reports for October, 2018, the Sewer Department Report dated November 14, 2018, the code Enforcement Officer’s Report for October 11 – November 16, 2018 and the Treasurer’s Report for October, 2018. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown, Delaware Engineering, was present with updates on the Water System Improvement Project and the Highway garage project.

Motion was made by Trustee Fitch to approve payment request #6 for Merritt Construction, Contract VD1-G-17 in the amount of $237,908.83. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve payment request #3 for Vacri Construction, Contract VD1-E-17, in the amount of $44,270.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to authorize Change Order #3 to Contract VD2-G-17 with Tweedie Construction for $1,000. Revised contract price to be $113,121. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve payment request #2 for Tweedie Construction, Contract VD2-G-17, in the amount of $66,519.95. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius authoring Change Order #3 to Contract VD2-G-17 with Tweedie Construction for $15,180. Revised contract Price to be $128,201. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to issue purchase order to Action Garage Doors of Oneonta in the amount of $9,741. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Water System Improvement Project, Invoice #15 in the amount of $6,676.48. Motion was seconded by Trustee Samudrala and passed unanimously.

Sean Leddy of the Delaware County Planning Department was present to discuss the All Hazards Mitigation Plan Update.

Motion was made by Trustee Samudrala to approve Resolution No. 7 of 2018 “Adoption of the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan Update”. Motion was seconded by Trustee Fitch and passed unanimously. Resolution reads as follows:

RESOLUTION #___: ADOPTION OF THE DELAWARE COUNTY MULTI-JURISDICTIONAL ALL-HAZARDS MITIGATION PLAN UPDATE

            WHEREAS, Delaware County has gathered information and prepared an updated Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan; and

            WHEREAS, the Delaware County Board of Supervisors determined in Resolution 107 of 2003 that a multi-jurisdictional All-Hazards Mitigation Plan representing all the towns and villages in Delaware County would be more efficient to produce than each community drafting and adopting its own; and

            WHEREAS, the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan has been prepared in accordance with the Disaster Mitigation Act of 2000; and

            WHEREAS, Delaware County is a local unit of government that has afforded the citizens an opportunity to comment and provide input on the Plan and the actions in the Plan; and

            WHEREAS, Delaware County and the Village of Delhi have reviewed the Plan and affirm that the Plan will be updated no less than every five years;

            NOW THEREFORE, BE IT RESOLVED by the Village of Delhi Board of Trustees that the Village of Delhi adopts the Delaware County Multi-Jurisdictional All-Hazards Mitigation Plan, and resolves to execute the actions in the Plan

Dan Ayres was present to inform the board that he is working with Delhi Joint Fire District to looking to converting from a volunteer EMS squad to a paid not-for-profit squad. It may be possible to become affiliated with the Sidney EMS squad to accomplish this.

Motion was made by Trustee Samudrala to award the sidewalk shoveling to Jeffrey Scanlan at $100 per sidewalk, which includes shoveling and salting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adopt the Sexual Harassment Prevention Policy and the Discriminatory Harassment Prevention Policy and Complaint Procedure. Motion was seconded by Trustee Hultenius and passed unanimously. Mayor Maxey will be in touch with the village attorney and village insurance agent to arrange training.

Motion was made by Trustee Fitch to put $45,000 into the Office Equipment Reserve from the host community grant to be used in the future for police department rifles, a LiveScan machine and security cameras at the new DPW garage. Motion was seconded by Trustee Hultenius and passed with Trustees Samudrala, Fitch and Hultenius voting yes, and Trustee Maney voting no.

Motion was made by Trustee Hultenius to hire Bryan Fitch as a crossing guard to be stationed at the intersection of Sheldon Drive and Park Place. Motion was seconded by Trustee Samudrala and passed with Trustees Maney, Samudrala and Hultenius voting yes and Trustee Fitch abstaining.

Motion was made by Trustee Fitch to purchase two bikes for the police department at a total cost of $2,324. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the street department to order a new dump truck at the state bid price of $84,944.24, plus the addition of a master switch. Purchase will be made by using the $50,000 state grant, $13,000 from the Street Equipment Reserve and the remaining approximately $22,000 from the SUNY Host Community Grant money. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the water department to order a new four wheel drive pickup truck at the state bid price of $31,612.34. Purchase will be made by using $13,000 from the Water Equipment Reserve and the remaining approximately $19,000 from the SUNY Host Community Grant money. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch at 8:20 pm to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:37 pm.

Motion was made by Trustee Samudrala to hire Kathy Meszler as WWTP Operator Trainee. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:38 pm.

 

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

Upcoming Events

Village of Delhi Calendar

loader