Board of Trustee Minutes 12/17/2018

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 17, 2018 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey (Absent)

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to David Truscott.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of November 19, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #7 dated December 17, 2018 in the amount of $403,300.71. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report dated 11/28/18, the Police Report for November, 2018, the Street and Water Reports for November, 2018, the Sewer Department Report dated December 14, 2018, the Code Enforcement Officer’s Report for November 15 – December 13, 2018 and the Treasurer’s Report for November, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown, Delaware Engineering, was present with updates on the Water System Improvement Project and the Highway garage project.

Motion was made by Trustee Fitch to approve payment request #7 for Merritt Construction, Contract VD1-G-17 in the amount of $75,551.98. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve payment request #4 for Vacri Construction, Contract VD1-E-17, in the amount of $88,492.50. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize Change Order #4 to Contract VD2-G-17 with Tweedie Construction for $5,000. Revised contract price to be $133,201.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Water System Improvement Project, Invoice #16 in the amount of $17,024.88. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to designate the Delhi Village Hall as the official polling place for the March 19, 2019 Village elections, with the polls being open from 12 noon until 9 p.m. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to appoint Dave Kopecek to the Planning Board, filling Deb Misner’s vacancy, with his appointment ending in 2023. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Cynthia Cobbe as crossing guard. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to resume participation in the Community Choice Aggregation Program. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of new office furniture for the Clerk’s Office from Hummel’s Office Equipment at a cost not to exceed $9,952.50. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:43 pm.

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

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