Board of Trustee Minutes 01/28/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 28, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of December 17, 2018. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #8 dated December 17, 2018 in the amount of $333,338.71, with the addition of five vouchers (J. Anderson for $793.00, B. Davis for 153.23, R. Maxey for 99.76, Drogen Electric for $1801.83 and Delaware County Dept. of Fiscal Affairs for $13,872.89). Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for December, 2018, the Street Report for December, 2018, the Water Report for December, 2018, the Sewer Department Report dated January 23, 2019, the Code Enforcement Officer’s Report for December 13, 2018 – January 24, 2019 and the Treasurer’s Report for December, 2018. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Delaware Engineering was present with an update on the Water System Improvement Project and the Highway Garage project.

Motion was made by Trustee Samudrala to approve payment request #8 from Merritt Construction for $18,211.50. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve payment request #5 from Vacri Construction for $15,250.83. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign an agreement with Delaware Engineering to prepare construction documents, coordinate bidding, and assist with construction management for tank painting at a cost not to exceed $23,500. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve payment to Delaware Engineering for Invoice #17 in the amount of $10,605.99 and Invoice #18 in the amount of $6,355.94 for the Water System Improvement Project. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to approve payment to Delaware Engineering for Invoice #8 for the New Highway Garage Building in the amount of $374.48. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve NYS Community Development Block Grant Agreement for a $36,500 Southern Tier Economic Development Grant. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch appointing Ruth Vredenburg and Mabel Adams as election inspectors for the March 19, 2019 Village Elections. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to approve request by Tylan Klinker to operate her food truck (taco truck) along the village square on Wednesdays prior to the official start of the Farmer’s Market. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve the request by the Greater Delhi Area Chamber of Commerce to utilize and close Main Street for the duration of the 9th Annual St. Patrick’s Day Parade on March 23, 2019, to have the Village cover the parade permit under the Village’s insurance and to utilize the assistance of the Village Police Department for traffic control. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the proposal from Louse Schaffer to repaint the Board Room and the Mayor’s office ceiling, including lead abatement, at a cost not to exceed $2,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve proposal by Superior Mold Solution to remove mold from the ice rink skate house bathroom at a cost of $2,602.80. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to pursue the request to purchase the land which the basketball court is on, from the NYSDOT, including signing necessary documents. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the Agreement between the Delaware County Planning Board and the Village of Delhi for the Town Planning Advisory Service for January 1 – December 31, 2019, and directing the Clerk to remit payment for the same in the amount of $3,500. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to adopt the “Village of Delhi Capitalization Policy”. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing Mayor Maxey to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the purchase of four new rifles with extra magazines for the police department at a cost of $4,166.48, less the trade-in value of the old rifles, which is yet to be determined. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to hire Justin Mohr as a part-time Police Officer, pending completion of background check. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Chief Mills to go to a “summer schedule” while school is out, which consists of four 10-hour days. Motion was seconded by Trustee Samudrala and passed with Mayor Maxey and Trustees Fitch, Hultenius and Samudrala voting yes and Trustee Maney voting no.

Motion was made by Trustee Samudrala authorizing the purchase of 12 new Walchem pumps for the WWTP, plus installation, at a cost of $29,997.60 from Turnkey Solutions. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously. Executive session began at 7:28 p.m.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:29 p.m.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:30 pm.

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

Upcoming Events

Sep
24

09.24.2019 6:00 pm - 7:00 pm

Oct
31

10.31.2019

Village of Delhi Calendar

loader