Board of Trustee Minutes 02/25/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, February 25, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Sridhar “Sam” Samudrala and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Pete Hamilton, who disagreed with the snow removal by the village at his property, and would like the Village to look into it.

Motion was made by Trustee Hultenius to approve the minutes of the regular meeting of January 28, 2019 and the budget workshop of February 11, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve abstract No. 9 dated February 25, 2019 in the amount of $168,585.62. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for January, 2019, the Street Report for January, 2019, the Water Report for January 2019, the Sewer Report dated February 22, 2019, the Code Enforcement Officer’s Report for 1/24 – 2/22/19 and the Treasurer’s Report for January, 2019. Motion was seconded by Trustee Fitch and passed unanimously.

Dan Ayres was present to give an update on the progress to facilitate a paid EMS squad in Delhi.

Bill Brown from Delaware Engineering was present with updates regarding the Water System Improvement Project, the new highway garage and the Sheldon Drive water tank painting.

Motion was made by Trustee Samudrala to approve payment request #6 for Vacri Construction, Contract VD1-E-17 in the amount of $18,620.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to identify contract VD2-G-17 with Tweedie Construction for the new highway garage as “Substantially Complete” effective 2/1/2019. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve final payment request from Tweedie Construction in the amount of $25,831.05 for contract VD2-G-17. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to award Contract VD1-G-19, the repainting of the Sheldon Drive water tank, to Worldwide Industries Corporation of Butler, PA, the low bidder, for the base bid price of $154,600 and to award submitted bid alternate pricing for repair work, should it be required. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the signing of the Notice of Award, Notice to Proceed, and Agreement for Contract VD1-G-19 for the paining of the Sheldon Drive water tank. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to appoint Ian Lamont to the Zoning Board of Appeals, replacing David Kopecek, with his term to expire in 2023. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2019 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve request by Greater Delhi Area Chamber of Commerce regarding the 35th Annual Harvest Festival on Saturday, September 21, 2019 to reserve the parking spaces on Court Street Friday night so that they are open for early Saturday morning and for Church Street to be blocked off that morning as well. Also requested is for the Village to place extra garbage cans on the square for the event. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the Great Delhi Area Chamber of Commerce request for “support to invite those promoting products from local breweries and distilleries to join our other vendors and set up a booth at the Delhi Village Square during the Village of Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 23, 2019” as long as the tasting of the local products remains on the Village Square. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to give the Mayor permission to move forward with asking the attorney to draft a local law regarding the creation of a street lighting district. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to retract the water bill previously issued to the Town of the water usage at the pool, and to not bill the pool for water for the first year. The Board will review water usage at the pool each year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to Travis Kinch for painting the ceilings in the Board Room and Mayor’s office in the amount of $1,938.28, pending the cleanup of paint splatter spots in both rooms. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session to discuss contract negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously. Open session resumed at 7:57.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:58 pm.

 

Respectfully submitted,


Michele Barnes

Clerk-Treasurer

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