Board of Trustee Minutes 05/20/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 20, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:00 p.m. with

Garrett Decker and Sean Carron from the Delaware Academy FFA were present and spoke to the board about their maple syrup season, and gave information about their successful pancake breakfast to benefit the local food bank.

Motion was made by Trustee Fitch to approve the minutes of the April 22, 2019 regular meeting. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #12 dated May 20, 2019 in the amount of $87,640.76, plus the addition of three vouchers: Pagerie $400, Curley $305.90 and Southeastern NY Waterworks $93.00. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Bingo Report of 5/1/19, the Police, Street and Water Reports for April 2019, the Sewer Department Report dated 5/16/19, the Code Enforcement Officer’s Report for 4/13-5/16/19 and the Treasurer’s Report for April, 2019. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on the Water System Improvement Project, Highway Garage project, Sheldon Drive Water Tank Project and the Depot Street Water Treatment Plant Project.

Motion was made by Trustee Maney to authorize the Mayor to sign Change Order #1for VD1-E-17 in the amount of $946.84, resulting in new contract price of $248,946.84. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign notice of substantial completion effective 5/17/19 for contract VD1-E-17. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve payment request #7 for Vacri Construction, Contract VD1-E-17, in the amount of $39,466.17. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to pass Resolution No. 2 of 2019 “Resolution Dispensing with Competitive Bidding Requirements Because of an Emergency”. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

            WHEREAS, on Monday, May 13, 2019, the Village Engineers advised the Village that the Depot Street Well House (Well House #1) was failing rapidly as a buildup in the piping within the building developed and severely restricts the capacity of the facility to make water; and

            WHEREAS, the Depot Street Well House must operate at full capacity for the Village to comply with Department of Health requirements; and

            WHEREAS, work needs to be performed on an emergency basis to clean the piping and mitigate the problem to prevent a reoccurrence; and

            WHEREAS, the Village Engineer advises that the repairs must be performed on an emergency basis; and

            WHEREAS, the estimated budget for this project is $127,805.00; and

            WHEREAS, the existing emergency requires the Village to dispense with competitive bidding requirements; and

            WHEREAS, a good faith emergency exists not caused by dilatory behavior.

            NOW, THEREFORE, BE IT RESOLVED THAT:

  1. Pursuant to General Municipal Law § 103(4), the Village of Delhi declares that an emergency exists at Depot Street Well House (Well House #1) requiring the competitive bidding requirements under the law to be dispensed.
  1. The Village of Delhi may enter into contracts at the lowest possible cost to the Village to complete the project as set forth in the estimated project budget.

Regarding the work that needs to be done at Well House #1: Motion was made by Trustee Fitch to authorize the Clerk to issue a purchase orders to Vacri Construction for electrical and controls work, to Merritt Construction for site work, to Harkins Mechanical for piping and chemical fee system repairs and to Delaware Engineering for professional services.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Jones to approve request by CLASI to close Page Avenue and Bridge Street from approximately 8:30 am to 11:30 am on June 1st to ensure the safety of the participants in their annual Covered Bridge Run.

Motion was made by Trustee Jones to approve the 2019-2022 PBA contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to hire Tiffany McLoughlin as a part-time police officer, pending completion of a fingerprint submission and background check. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing Chief Mills to purchase rifle slings, sights, foregrips and flashlights at a total cost of $905, to come from the trade-in money from old rifles. Motion was seconded by Trustee Hutlenius and passed unanimously.

Motion was made by Trustee Fitch to approve request by SWFT Group, LLC to use the Village range for armed security guard classes. SWFT Group will pay the $500 range fee, with the understanding that they are responsible for any damage that occurs while they are using it. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign a “Release of All Claims” in consideration of the payment of $1,801.83 for damage done to the light pole at 53 Main Street. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch authorizing the Clerk to transfer $13,000 from the Water Equipment Reserve and $19,000 from the General Fund (SUNY Host Money) to the Water Fund for the purchase of the new water truck. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to transfer $6,000 from the sewer equipment reserve to the water equipment reserve for the purchase of the Ford pickup truck. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Jones to appoint Gabrielle Pierce as Village Historian for fiscal year 2019-2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to have the non-union personnel follow the Teamster’s contract for benefits only. Motion was seconded by Trustee Jones and did not pass. Trustee Fitch voted yes, Trustee Jones abstained and Trustees Hultenius and Maney voted no.

Motion was made by Trustee Jones approving raises for non-union employees for fiscal year 2019-2020. Motion was seconded by Trustee Fitch and passed unanimously.

There was discussion regarding a request by Attorney Bruce McKeegan for the Village to transfer ownership of property which is a driveway from Main Street along the property of Deborah Lumia and John Walsh toward the Legion Road. The Board agreed to proceed and Mayor Maxey will pass the information on to the village attorney.

Motion was made by Trustee Fitch at 8:24 pm to enter into executive session to discuss contract negotiations regarding EMS, PBA contract and Friesland contract. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 9:52 pm

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 9:53 pm.

Respectfully submitted,

Michele Barnes

Clerk-Treasurer

the Pledge of Allegiance.

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