Board of Trustee Minutes 07/22/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, July 22, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the June 17, 2019 regular meeting. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #2 dated July 22, 2019 in the amount of $110,055.45 with an addition of $479.99 to Brian Davis for a total of $110,535.44 (General fund $32,640.98, Water fund $21,561.19, Sewer fund $53,140.41 and Joint Activity $3,190.86. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to accept the Bingo Inspection Report dated 6/12/19, Police Report for June, 2019, the Street Report for July, 2019, Water Reports for June, 2019, the Sewer Department Report dated 7/18/19, and the Code Enforcement Officer’s Report for 6/15-7/19/19. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on all current projects.

Motion was made by Trustee Maney to authorize payment to Merritt Construction in amount of $17,932.71 for repairs at Depot Street Wellhouse. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to move forward with the funding application to Climate Smart Communities Grant Program for the Water Plant generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to pass Resolution No. 3 of 2019 “Resolution Climate Smart Communities Grant Program, administered by NYSDEC, to replace the existing diesel fuel fired generator at the Depot Street Wellhouse”. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

            WHEREAS, the Village of Delhi hereby requests financial assistance from the New York State Climate Smart Communities Grant Program pursuant to Environmental Conservation Law Article 54 Title 15.

            WHEREAS, the Village of Delhi certifies that if awarded funding it will commit matching funds in the amount of up to $82,000 from existing Village fund balance reserves

            THEREFORE, BE IT RESOLVED, that the Village of Delhi hereby authorizes Richard Maxey, Mayor, to act on its behalf in submittal of an application through the Consolidated Funding Application for $82,000 to be used for the Village of Delhi Depot St. Water Treatment Plant.

Motion was made by Trustee Maney to authorize payment to Merritt Construction in the amount of $22,808.74 for upgrades to sewer piping off of upper Main Street. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to hire Julia Ward as a part-time per diem laborer at a rate of $20.00 per hour. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to withdraw 2% tax cap override. Motion was seconded Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign the Northeast Timber Services Timber Sale Proposal dated March 7, 2019. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to authorize Mayor to sign the Delta Engineers, Architects, & Land Surveyors, DPC proposal dated July 1, 2019. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve the Payroll Check Procedure. Motion was seconded by Trustee Fitch and passed unanimously.

Ballot for Executive Committee of the Coalition of Watershed Towns was presented by Mayor Maxey and he indicated he was in favor or nominating the 3 regular members – Pat Davis – Supervisor – Town of Middletown, Wayland Gladstone – Supervisor – Town of Andes, and Mark Tuthill – Supervisor – Town of Delhi but wanted approval of the Village board. All members were in agreement that they were fine with that.

Motion was made by Trustee Fitch to approve the bid from Travis Kinch Woodworx, dated 6/26/19, bid not to exceed $3,700 for painting the Delhi Police Station. Motion was seconded by Trustee Hultenius and passed unanimously. Mentioned that this would be paid out of the building reserve.

Motion was made by Trustee Hultenius authorizing Mayor to sign a renewal agreement with Pitney Bowes to continue with our current machine but they would increase the speed and scale weight at no additional charge at a cost of $127.66 0 Loyalty lease. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to move forward with the Livescan per quote from Idemia, dated 7/16/19 in the amount of $33,584.01. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to issue a check in the amount of $92,000 (balance of pool funds) to Town of Delhi after figuring out legally to accomplish this with the assistance of our Village attorney. Motion was seconded by Trustee Jones. Vote was Trustee Jones, Trustee Maney and Trustee Hultenius in favor, Trustee Fitch abstained and Mayor Maxey was against.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $60,869.25 for Pay App #2 for Riverwalk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $15,650 for Pay App #3 for Riverwalk for Soil & Water portion. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment to Delaware Bulldozing in the amount of $35,212 for pavement of parking lot for Riverwalk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 8:44 pm. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 9:38 pm.

Motion was made by Trustee Maney to accept the resignation of Michele Barnes and advertise the position in The Reporter, County Shopper, Mountain News and Mountain Eagle. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 9:44 pm.

 

Respectfully submitted,


Kimberly Cairns
Deputy Clerk-Treasurer

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