Board of Trustee Minutes 08/19/2019

The Regular Meeting of the Board of Trustees of the Village of Delhi was held on Monday, August  19, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:            Richard Maxey 

Trustees:   Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Trustee Christopher Maney

The meeting started at 6:06 p.m. with the Pledge of Allegiance.

Glenn Nealis from Delaware County Economic Development was present to discuss the RFP for 2019 Comprehensive Housing Study for the Village and Town of Delhi.

Motion was made by Trustee Hultenius to re-authorize Glenn Nealis to re-advertise RFP for 2019 Comprehensive Housing Study for the Village and Town of Delhi. His office would handle advertising and pay for advertising as they did previously. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to appoint Tom Little Fair Housing Officer for HUD grants. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve the Village of Delhi Americans with Disabilities Act (ADA) Policy. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve the minutes of the July 22, 2019 regular meeting with the following clarification “Motion was made by Trustee Hultenius authorizing the Mayor to sign a renewal agreement with Pitney Bowes to continue with our current postage machine at the rate of $127.66 per month under their Loyalty lease, which represents no additional charge from what we are currently paying”). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #3 dated August 19, 2019 in the amount of $195,583.54 with the addition of $3,532.39 to Travis Kinch for painting Delhi PD, $645.00 to Delaware Engineering for the Water Tank painting, $1,860.72 to Delaware Engineering for Wellhouse Rehabilitation, $1,275.00 to Red Door Consulting for July 2019 services and $6,000 to American Fireworks for 7/5/19 fireworks, bringing the total bills paid $208,896.65 (General fund $41,614.18, Water fund $36,528.77, Sewer fund $81,668.78, Joint Activity $6,000.00, and Water System Improvement $43,084.92). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for July, 2019, the Street Report dated August 15, 2019, Water Reports for July, 2019, the Sewer Department Report dated August 13, 2019, and the Code Enforcement Officer’s Report for 7/18-8/15/19. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates on all current projects.

Motion was made by Trustee Fitch to approve payment request #8 for Vacri Construction, Contract VD1-E-17, in the amount of $12,447.34. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to move forward with purchase of the 24 x 28 doublewide shed under the Catskill Shed Co. based on the estimate of $12,000. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to appoint Justin Mohr as FT police officer effective 9/6/19 with a 72 week probationary period. Motion was seconded by Trustee Hultenius and passed unanimously.

There is a plan to have a special meeting 9/9/19 at 6:00 PM to discuss another FT hire in the police department.

Motion was made by Trustee Fitch to authorize Mayor Maxey to sign lease paperwork for a new XEROX (lease with Marlin and per copy with Office Equipment Source) to replace current Xerox copier (WorkCentre 7535) with the new Xerox EC7836 for a period of 60 months, with a proposed cost of $251.91 based on our current usage, which is slightly less than our current lease. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to enter into executive session at 7:14 pm for the purpose of Teamster contract negotiation and to review applications for the position of Village Clerk. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 9:25 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:27 pm.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

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