Board of Trustee Minutes 12/16/2019

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, December 16, 2019 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:  Richard Maxey

Trustees:  Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones

Guests:  Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the November 18, 2019 regular meeting and December 3, 2019 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 16, 2019 in the amount of $139,598.91 and additional of $112.00 to Delhi Postmaster for annual box rental, $6,850.00 to Spratley & Son Tree Surgeons (only after they finish cleanup of recent tree removals), $60.00 to NYCOM for Election training, $50.00 to Broome County Sheriff’s Law Enforcement Academy for Supervision training for Brian Davis, $230.76 to Schmidt’s Wholesale relating to water main and $305.88 to David Curley for health insurance reimbursement for a total of $147,207.55 (General fund $58,281.15, Water fund $20,946.50, and Sewer fund $67,979.90). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept (reports only no purchase or hiring is approved) the Bingo Inspection Report dated 12/4/19, Police Report for November 2019, Street Report dated 12/11/19, Water Report dated 12/10/19, Sewer Report dated 12/12/19, Code Enforcement Officer’s Report for 11/14/19 - 12/12/19, Treasurer’s Report for August, September & October 2019 and Clerk’s Report dated 12/16/19. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for Fair Housing Plan and Civil Right Plan at 6:17 pm. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown of Delaware Engineering was present to give updates to the Board on the Water Project and the status of the Lighting District. Bill reported that General Controls has a few punch list items left to complete but the new well is up and running. Bill has communicated with Benjamin Heffley @ Roemer but indicated that the lighting district in a village must be funded under the General fund.

Public hearing for Fair Housing Plan and Civil Right Plan was closed at 6:52 pm.

Motion was made by Trustee Maney to adopt Title VI Policy Statement along with the Complaint Form. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to adopt Americans with Disabilities Act (ADA) Policy. Motion was seconded by Trustee Jones and passed unanimously.

The Police Committee reported that there is no update on the order for the Live Scan equipment ordered by Chief Mills. Discussion was had by the Board that striping the three (3) parking spaces behind Delhi Auto & Truck (NAPA) on Orchard Street has created a challenging situation. We may need to look at changing our Village law.

Motion was made by Trustee Fitch to hire Kathryn Mitchell through OET with a start date of 1/3/2020 as a Police Clerk intern. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to purchase the compressor for $17,395.00 per Ingersoll Rand quote. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius directing Mayor Maxey to sign the Teamsters Contract for 6/1/2020-5/31/2023 after amending the wording in section 8.03 that scheduling changes to the operating schedule should be upon approval by the Village Board. Wording in the Teamster contract should update “superintendent” to “supervisor” throughout the contract. Motion was seconded by Trustee Maney and passed unanimously.

The Village received a request from Faiga Brussel asking for relief on her water bill for 53 Main Street because of toilets leaking. Mayor Maxey indicated they have given relief to residents in the case of a break but only if confirmation is made by our Water Department. The board denied the relief for her rate but will allow Clerk’s office to remove the penalty of $182.85.

Trustee Jones reported that Joint Services committee will be working with ARC clients to shovel the ice rink during the winter season. She also gave an update on the census and Delaware County Complete Streets Committee.

Trustee Maney reported that the Housing Study had a meeting last Monday (12/9/19) to discuss future meetings to interview local stakeholders (hospital, school, etc.) regarding needs in the community. There will be a community meeting and surveys to allow everyone who wishes to participate.

Motion was made by Trustee Maney to add the following “Geothermal and any other alternative heat and or electrical services” to line #10 of the Building Permit Fee Schedule at a rate of $50. Motion was seconded by Trustee Hultenius and passed unanimously.

The Bicentennial Committee was scheduled to have a meeting this Wednesday but that will be cancelled and rescheduled. The committee was going to do a logo contest but decided against that but Julian Peploe from Stone & Sawyer has generously offered to design a logo.

Motion was made by Trustee Hultenius to pass Resolution #4 of 2019 “ renaming B. Scott Clark Drive”.   Motion was seconded by Trustee Jones and votes were as follow: Mayor Maxey – Yes, Trustee Maney – abstain, Trustee Fitch – Yes, Trustee Jones – Yes and Trustee Hultenius – Yes. Resolution reads as follows:

In recognition of the generous contributions made by B. Scott Clark toward improving the lives of the citizens of the Village of Delhi and for many years of service to the community.

WHEREAS, the Village of Delhi hereby renames the road leading to Hoyt Park “B. Scott Clark Drive”.

THEREFORE, BE IT RESOLVED, that the Village of Delhi hereby authorizes renaming the road at the entrance to the Village parking lot as “B. Scott Clark Drive”.

The Village Board decided we should add “Old Business” to our monthly agenda to be sure we have an update on these items from previous months that required follow up.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

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