Board of Trustee Minutes 1/27/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 27, 2020 at 6:30 p.m. in the Village Hall Boardroom.

Present:       Deputy Mayor: Christopher Maney

Trustees:  Jeremy Fitch, Robin Hultenius and Barbara Jones

Absent:          Richard Maxey, Mayor

Guests:          Joannie Bedient, Bill Brown

The meeting started at 6:30 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the December 16, 2019 regular meeting. Motion was seconded by Trustee Hultenius and minutes were passed unanimously.

Motion was made by Trustee Jones to approve Abstract #8 dated January 27, 2020 in the amount of $370,883.08 (General fund $134,790.88, Water fund $38,242.36, Sewer fund $133,556.34 and Trust and Agency $64,293.50). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept (reports only no purchase or hiring is approved) Police Report for December 2019, Street Report dated 1/24/20, Water Report dated 1/23/20, Sewer Report dated 1/23/20, Code Enforcement Officer’s Report for 12/14/19 – 1/24/20, Treasurer’s Report for November & December 2019 and Clerk’s Report dated 1/27/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave an update on the screen @ Delhi Nursing & Rehabilitation. Budget is $51,747 with a local match of $1,747 (which will be billed to the Nursing Home).

Bill Brown also gave an update on Depot Street. The piping has been repaired and new control panel was installed.

Motion was made by Trustee Fitch to approve payment of $13,539.26 to Vacri Construction for their invoice dated 12/20/19 for Depot Street. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify the wastewater screen to be identified as a Type 2 Action under SEQRA and that no further environmental review is required. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve Resolution to identify a local match in the amount of $1,747 to be source from Village reserves for the wastewater screen. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorizing Deputy Mayor Christopher Maney to sign DASNY grant paperwork supplied by Bill Brown. Motion was seconded by Trustee Hultenius and passed unanimously.

DPW Committee tabled decision regarding intern and grinder until they get some answers from Dave Hornbeck at the budget meeting on 2/4/20.

Board also tabled purchase of new sewer jetter until we figure out where in the budget this will be paid from.

Trustee Jones updated the board on the US Census. Trustee Jones indicated that Rebecca Broder is interested to come in for our February meeting to speak to the board about the US Census. Board indicated she could come February 24, 2020 and we will place her on the agenda for 6:45 PM.

Trustee Jones also mentioned the Delhi Chamber has a social / mixer on Friday 1/31/2020 5:30 PM at Bluestone. Barb Jones also felt the Village of Delhi should join the Delhi Chamber for $25.

Motion was made by Trustee Jones authorizing the Clerk to complete an application for the Village of Delhi to be a municipal member of the Delhi Chamber and submit with fee of $25. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones brought a preliminary draft of the Bicentennial calendar for the 2021 events from their 1/15/20 meeting along with a preliminary budget but these are really rough draft at this point.

Motion was made by Trustee Fitch to adopt Resolution #1 of 2020 – Standard Work Day Resolution for Employees (RS 2418) for Clerk-Treasurer, Deputy Clerk-Treasurer and Assistant Clerk. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius adopting a resolution authorizing Deputy Mayor Christopher Maney to sign paperwork to move forward with CWC project regarding Riverwalk contract. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch authorize the Deputy Mayor Christopher Maney to sign paperwork that Sean Leddy is working on o get reimbursement for Riverwalk for Delaware Bulldozing and Michael Haas. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor Christopher Maney to sign Decker easement paperwork pertaining to Riverwalk project. Motion was seconded by Trustee Fitch and passed unanimously.

The “Employee Medical Reimbursement Policy” is tabled. Trustee Jones will work with Amber to update the policy and bring back for discussion at the February meeting.

Motion was made by Trustee Fitch to appoint Ruth Vredenburg and Suzanne MacDonald as election inspectors for the March 18, 2020 Village Elections. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Deputy Mayor to sign Payroll Software Support Contract and Account Software Support Contract with Williamson Law Book Company and directing the Clerk to remit payment in the amount of $864.00 for each.

Motion was made by Trustee Hultenius authorizing the Deputy Mayor to sign the 2020 Town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch directing Deputy Mayor Maney to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve The Greater Delhi Area Chamber of Commerce to hold the 10th Annual Delhi St. Patrick’s Day Parade and Square activities on Saturday, March 21, 2010 and allowing the event to be covered under the Village’s insurance. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to enter into executive session at 8:02 pm to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session. Motion was seconded by Trustee Jones and passed unanimously.

Open session resumed at 8:40 pm.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:41 pm.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Upcoming Events

Oct
31

10.31.2020

Village of Delhi Calendar

loader