Board of Trustee Minutes 5/04/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 4, 2020 at 6:15 p.m. at the Village Hall.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones

Phoned In: Mayor Richard Maxey

Guest: Will Outsen

The meeting started at 6:15 PM with the Pledge of Allegiance.

Motion was made by Trustee Fitch to open the Public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:15 PM. Motion was seconded by Trustee Hultenius and passed unanimously.

Will Outsen asked if they were passing tax cap override because they were intending to raise taxes in excess of 2%. The board indicated that this was a precautionary thing we do each year to avoid problem with going over the limited amount because of the calculation process.

Will Outsen asked some questions on the General Fund budget.

Bill Brown gave an update on the Water Project and the Depot Street Wellhouse.

Motion was made by Trustee Hultenius to approve change order #1 to Contract VD1-G-17 General with Merritt Construction, Inc., in amount of $263,310.08. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve payment application #9 – Final from Merritt Construction, in amount of $355,116.17, and authorize submission of EFC draw documentation. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor or Deputy Mayor to sign grant agreement with NYSDEC for Climate Smart Community grant (signature is digital). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to authorize the Mayor to sign professional services agreement with Delaware Engineering in the amount of $27,000 for water plant upgrades. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to authorize Clerk to advertise for bids for replacement of generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing on proposed Local Law #1 – “Tax Cap Override” at 6:31 PM. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adopt Local Law #1 “Tax Cap Override”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to open the Public hearing at 6:31 PM for the proposed 2020-2021 Village of Delhi Budget. Motion was seconded by Hultenius and passed unanimously.

Motion was made by Trustee Fitch to increase CAP charge to $0.35 effective 6/1/2020. Motion was seconded by Trustee Hultenius. Trustee Fitch, Trustee Hultenius and Mayor Maxey voted in favor and Trustee Maney and Trustee Jones voted against. Motion carried.

Motion was made by Trustee Fitch to correct Justin Mohr’s rate of pay to $23.00 per hour back to his full-time hire date of 9/6/2019. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to issue a retro check to Justin Mohr, due to previous payment at an incorrect rate of pay, through payroll in the amount of $2,974.25 for retro 9/6/2019 – 4/16/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius that the timber money ($89,888.40 received from Northeast Timber Services) should go toward the wellhouse repair and upgrade. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney for a 0% tax increase in the 2020-2021 budget. Motion was seconded by Trustee Jones. Board took a 5 minute break at 8:06 PM and resumed at 8:11 PM. Trustee Maney and Trustee Jones voted in favor and Trustee Hultenius, Trustee Fitch and Mayor Maxey voted against. Motion defeated.

Motion was made by Trustee Maney to revise the CAP charge back to the originally proposed $0.25 effective 6/1/2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adopt the 2020-2021 Village Budget with a 0.5% increase to taxes. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing the Clerk to move forward with Delaware National Bank ACH agreement paperwork for direct deposit. Motion was seconded by Trustee Jones. Trustee Fitch, Trustee Jones, Trustee Maney and Mayor Maxey voted in favor. Trustee Hultenius abstained from the vote. Motioned carried.

Motion was made by Trustee Hultenius to pay crossing guards retroactively for hours they would have been scheduled to work but haven’t been paid for because of the Coronavirus. Motion was seconded by Trustee Maney. Trustee Hultenius, Trustee Maney, Trustee Jones and Mayor Maxey voted in favor. Trustee Fitch abstained from the vote. Motion carried.

Discussion was had by the board that we need to discuss how we are to handle Summer Recreation directors at the 5/18/2020 meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Mayor Maxey and passed unanimously.

Meeting adjourned at 8:29PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Upcoming Events

Jul
4

07.04.2020

Jul
15

07.15.2020

Village of Delhi Calendar

loader