Minutes

Board of Trustee Minutes 04/20/2015a


A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 20, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:               Mayor:                 Richard Maxey

                              Trustees:             Chris Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala

 

The meeting started with the Pledge of Allegiance at 6:00 p.m.

 

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of March 16, 2015 and the Organizational meeting of April 6, 2015.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve the abstract dated April 20, 2015 in the total amount of $123,404.87, plus an additional voucher for election inspector in the amount of $100.00.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for March, 2015, the Code Enforcement Officer’s Report for 3/12 – 4/17/15, the DPW Superintendent’s Report dated April 16, 2015 and the Treasurer’s Report for March, 2015.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to adopt the frozen water line policy.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Mayor to sign Annual Software Support Contract for the water/sewer billing software and directing the Clerk to remit $825.00 with said contract.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to appoint Bob Sprague, Jr. as a part-time summer employee at a rate of $10.00 per hour.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to appoint Deanna Maney as Little League Director for the 2015 season with an annual salary of $1,500.  Motion was seconded by Trustee Fitch and passed with Trustees Fitch, Samudrala and Hultenius voting yes and Trustee Maney abstaining.

Motion was made b Trustee Maney to appoint Eileen Kline as Tennis Instructor for the 2015 season, with an annual salary of $1,100.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to appoint Gerald Cheshire as Basketball Instructor for the 2015 season, with an annual salary of $1,300.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch allowing the Mayor to engage the services of the Office of Employment and Training for a summer employee.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to advertise for the DPW Position “MEO/Water”.  Motion was seconded by Trustee Hultenius and passed unanimously.

6:15 – 6:25 p.m.:               Joint meeting with the Town Board (Supervisor Mark Tuthill, Councilman Al Perkins and Councilman   were present) regarding the Flood Commission.  The Flood Commission had put out RFP’s for an engineer for a Local Flood Analysis.  They received seven applications and interviewed four of the seven.  The recommendation from the Flood Commission is a bid from Woidt Engineering.

                Motion was made by Trustee Fitch to award Woidt Engineering the bid to do a Local Flood Analysis.  Motion was seconded by Trustee Samudrala and passed unanimously by both Boards.

 

Motion was made by Trustee Samudrala to advertise for bids for contract VD1-G-15 for water tank recoating.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve the policy regarding water billing due to frozen, broken pipes when the water does not go down the sewer.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve the non-union pay raises effective June 1, 2015.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve the part-time police officer pay increase to $19.00 per hour effective June 1, 2015.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve paying Time Jordan to repair the pavers on Main Street at a cost not to exceed $2,000.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to increase the per-animal rate to $30 per animal for Al Alwine, skunk-catcher.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to allow the Mayor to attend the NYCOM annual meeting May 3 – 5, 2015 in Saratoga Springs.  The Village will pay the attendance fee, room and board.  Motion was seconded by Trustee Maney and passed unanimously.

6:45:      Public Hearing on the Tentative Village budget.  Mayor Maxey announced that there will be a zero tax increase this year, for the fourth year in a row.  He also announced that the Village will be actively pursuing all delinquent taxpayers and has referred the list to the Village Attorney.

Motion was made by Trustee Fitch to close the public hearing.  Motion was seconded by Trustee Samudrala and passed unanimously.  Public hearing closed at 7:03 p.m.

Motion was made by Trustee Maney directing the Mayor to authorize the Village Attorney to begin litigation on delinquent taxpayers who are delinquent as of May 31, 2015 and at each May 31st thereafter.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to move forward with and award the bid for the Village Hall electrical upgrade.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch at 7:25 p.m. to enter into executive session to discuss contract negotiations.  Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to exit executive session.  Motion was seconded by Trustee Fitch and passed unanimously.

Open session resumed at 8:07 p.m.

Motion was made by Trustee Fitch to adopt the budget.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch directing the Mayor to sign the Teamsters’ contract.  Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Samudrala and passed unanimously.  

Meeting adjourned at 8:14 p.m.


Respectfully submitted,


Michele C. Griffin
Clerk-Treasurer


 

Board of Trustee Minutes 05/18/2015a


A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, May 18, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Chris Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of April 20, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to approve the abstract dated May 18, 2015 in the total amount of $69,764.38, plus additional vouchers for the Village Historian for $500, the Village Hall cleaner ($375), and the Delhi Beautification committee ($291.90 and $229.40). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for April, 2015, the Code Enforcement Officer’s Report for 4/17 – 5/14/15, the DPW Superintendent’s Report dated May 12, 2015 and the Treasurer’s Report for April, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign the Planned Maintenance Renewal with Cummins Northeast for the generator at the WWTP in the amount of $1,263.97. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to pay the NYCOM dues in the amount of $1,789.00, in the new fiscal year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to contribute $600 per session to Catskill Kettlebells “Kids Got Grit Program” run by Roger Hall, for two sessions. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was
made by Trustee Fitch to approve Chief Mills’ recommendation to bump Officer Davis up a step in pay according to the PBA contract. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present with the only bid received to recoat village water tanks. After some discussion, motion was made by Trustee Maney to award the work of Water Storage Tank Recoating, contract no. VD1-G-15 General to Amstar of Western New York, Inc. of Cheektowaga, NY, the low bidder, for the base bid price of $156,500, and to also authorize the use of bid alternate pricing for repair work, as listed in the bid tabulation, if required, as the basis of payment for additional work. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to execute the necessary paperwork for contract initiation and completion of the work (e.g. Notice of Award, Notice to Proceed, Change Orders, Agreement, Certificate of Substantial Completion, checks for contractor payments, etc.). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch authorizing Delaware Engineering P.C. to proceed with preparation of execution copies of the contract documents and forward said contracts to the contractor and Village for subsequent execution. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to approve carrying liability insurance for a “Delhi Summer Morning Camp” as proposed by Jackie Miskovitz, pending approval from the legion to use their pavilion. Motion was seconded by Trustee Maney and passed unanimously.

Privilege of the floor was granted to Dave Truscott who spoke regarding the litter and gravel on Main Street sidewalks.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:30 p.m.


Respectfully submitted,

Michele C. Griffin
Clerk-Treasurer

Board of Trustee Minutes 06/02/2015


A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, June 2, 2015 at 12:15 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started at 12:15 p.m.

Motion was made by Trustee Samudrala to appoint Brian Komosinski as a laborer, to begin immediately, with a six month probation. Upon obtaining his CDL license, he may be promoted to an MEO, with another 6 month probation and upon obtaining his water license, may be promoted to a Water Treatment Operator (with another 6 month probation). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to remove sewer fees and penalties from the following accounts under the name of Andrew Street, LLC, per agreement: Account #A0360 in the amount of $12,819.76 and Account #A0365 in the amount of $23,833.28. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to move forward with setting up GovPayNet, a company that enables the Village to accept credit and debit cards. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 12:32 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 06/11/2015a

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, June 11, 2015 at 12:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Chris Maney, Jeremy Fitch, Robin Hultenius

The meeting started at 12:05 p.m.

Motion was made by Trustee Maney to apply and pay for a permanent easement for a retaining wall at 18 Prospect Street.   Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to have the retaining wall at 18 Prospect Street become a part of the Transportation Enhancement Project. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to have the Village pay the cost of the retaining wall if the State fails to give the Village a permanent easement. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to pay Precision Concrete cutting to fix trip hazards throughout the village per their quote of $2,270. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:27 p.m.


Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer


 

 

Board of Trustee Minutes 06/15/2015a

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 15, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                            Trustees:             Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of May 18, 2015 and special meetings of June 2 and June 11, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Abstract #13 dated June 15, 2015 in the amount of $170,420.78 and Abstract #1 dated June 15, 2015 in the amount of $63,256.47.

Motion was made by Trustee Fitch to accept the Bingo Inspection Report for May 20, 2015, the Police Report for May, 2015, the Code Enforcement Officer’s Report for 5/14 – 6/11/15 and the DPW Superintendents Report dated 6/12/15. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to advertise for bids for tree trimming and removal. Bid opening will be July 17, 2015 at noon. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to attempt to set up internships with SUNY Morrisville and SUNY Oneonta for the Wastewater Treatment Plant, to be either paid or unpaid interns. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to allocate $25,000 toward the renovations at the Village Hall, and to authorize the Village Clerk-Treasurer to move that money from the general fund balance to the Building Equipment Reserve. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve the Planned Maintenance Agreement with Cummins Northeast which has been revised to include the generator at the water plant, as well as the generator at the sewer plant, for a total amount of $2,266.99 and authorizing the Mayor to sign said agreement and the Clerk to remit payment. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made to approve application #1 for payment to Economy Paving Co., Inc. for the Transportation Enhancement Project in the amount of $54,169.86. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to have a dunk booth at the Fair on the Square on July 3, 2015, and to pay for it out of the Joint Activities Fund. Motion was seconded by Trustee Fitch and passed unanimously.

Mayor presented a completed ballot of the Coalition of Watershed Towns and will send it in.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 6:27 p.m.

 

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer


 

 

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