Minutes

Board of Trustee Minutes 01/11/2016

A special meeting of the Board of Trustees of the Village of Delhi was held on Monday, January 12, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:   Richard Maxey

Trustees:             Jeremy Fitch, Sam Samudrala, Robin Hultenius (Chris Maney absent)

The meeting started at 6:00 p.m.

Chief Michael Mills presented his proposed budget to the Board. He estimated a 4% increase for all full time employees and no increase for part-time employees, but expects to use part-time employees 250 hours more than anticipated last year. He would like to purchase two new computers for the patrol cars since they are 9+ years old.

Village Board reviewed the Mayor’s budget, which shows no changes.

Village Clerk presented the Clerk/Treasurer proposed budget which shows an overall decrease due to moving some auditing expenses to the water fund, since they are necessary due to the water project. Personal services line items were adjusted.

Board reviewed the Code Enforcement Officer’s proposed budget, which is unchanged from last year, with the exception of personal services.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:50 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 07/20/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, July 20, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:        Richard Maxey

               Trustees:    Christopher Maney, Jeremy Fitch, Robin Hultenius, Sam Samudrala

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of June 15, 2015 and special meeting of July 1, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #2 in the amount of $199,212.45. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the HUD Report for June, 2015, the Police Report for June, 2015, the Code Enforcement Officer’s Report for June 12 – July 16, 2015, and the DPW Superintendent’s Report dated July 20, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to pay Economy Paving’s request #2 for the TEP Project in the amount of $336,875.36. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Clerk to borrow money from the general fund to pay the TEP expenses until we receive reimbursement from NYSDOT. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to award the tree trimming and removal bid to Steven Spratley & Sons in the total amount of $12,850 ($4,675 for trimming and $8,175 for removal). Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water tank recoating. The tank at Phoebe Lane has been drained, sandblasted and painted, and had several valves replaced. The interior of the tank was cleaned and small rust spots and pitting were repaired. The tank will be refilled this week and then then water will be tested before putting the tank back online.

Motion was made by Trustee Fitch to authorize payment to HD Supply Waterworks in the amount of $12,815.16 for water valve replacement at the water tank. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala authorizing change order No. 1 to contract VD1-G-15 with Amstar of Western, NY in amount of $16,500 for the repair of rust spots and pitting on the interior of the tank. Revised contract sum will be $173,000. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Clerk to remit payment to Amstar of Western NY in the amount of $144,400 for their pay request #1 of Contract VD1-G-15. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to approve the “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services on Behalf of the Village of Delhi”. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution #3 of 2015 reads as follows:

Resolution Authorizing the Mayor to sign a contract on behalf of the Village of Delhi to permit the Superintendent of Public Works to share services with the Highway Department Head in other municipalities who possess similar authorization for borrowing or lending of materials and supplies and the exchanging, leasing, renting or maintaining of machinery and equipment, including the operators thereof, for the purpose of aiding the Superintendent of Public Works in the in the performance of his duties.

WHEREAS all municipalities, including the Village of Delhi have power and authority to contract for the purpose of renting, leasing, exchanging, borrowing or maintaining of machinery and equipment, with or without operators, with other municipalities, and;

WHEREAS, all municipalities, including the Village of Delhi, have power and authority to borrow or lend materials and supplies to other municipalities, and;

WHEREAS, it is hereby determined that the Village of Delhi and other municipalities have machinery and equipment which is not used during certain periods, and;

WHEREAS, it is determined that the Village of Delhi and other municipalities often have materials and supplies on hand which are not immediately needed, and;

WHEREAS, it is hereby determined that by renting, borrowing, exchanging, leasing or maintaining highway machinery and equipment and the borrowing or lending of materials and supplies, the Village of Delhi and other municipalities may avoid the necessity of purchasing certain needed Highway machinery and equipment and the purchasing of or storing a large inventory of certain extra materials and supplies, thereby saving the taxpayers money, and;

WHEREAS, it is recognized and determined, from a practical working arrangement, that no program or borrowing, exchanging, leasing, renting or maintaining of Highway machinery and equipment or borrowing or lending of materials can be successful if each individual arrangement or agreement has to receive prior approval by the Board of the Village of Delhi and the governing board of each of the other municipalities which may be parties to such agreements, since such agreements must often be made on short notice and at times when governing boards are not in session, and;

WHEREAS, it is incumbent upon each municipality to design a simple method whereby materials and supplies, equipment and machinery, including the operators thereof, may be obtained or maintained with a minimum of paperwork and inconvenience and with swift approval process, and;

WHEREAS, it is the intent of the Village of Delhi to give the Superintendent of Public Works the authority to enter into renting, exchanging, borrowing, lending or maintaining arrangements with persons serving in similar capacities in other municipalities without the necessity of obtaining approval of the Board of the Village of Delhi prior to the making of each individual arrangements, and;

WHEREAS, a standard contract has been prepared which is expected to be adopted and placed into effect in other municipalities, and will grant the person holding the position comparable to that of Highway Superintendent, authority to make similar arrangements, and;

WHEREAS, it is hereby determined that it will be in the best interest of the Village of Delhi to be a party to such shared services arrangements:

NOW, THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to sign on behalf of the Village of Delhi, the following contract:

1. For purposes of   this contract, the following terms shall be defined as follows:
  1. "Municipality" shall mean any City, County, Town or Village which has agreed to be bound by a contract for shared services or equipment similar in terms and effect with the contract set forth herein, and has filed a copy of said contract with the Clerk of the undersigned City, County, Town or Village.
  2. "Contract" shall mean the text of this agreement which is similar in terms and effect with comparable agreements, not withstanding that each such contract is signed only by the Mayor/Town Supervisor of each participating municipality filing the same, and upon such filing each filing municipality accepts the terms of the contract to the same degree and effect as if each Chief Executive Officer has signed each individual contract.
  3. "Shared Services" shall mean any service provided by one municipality for another municipality that is consistent with the purposes and intent of this contract and shall include but not be limited to:
    1. The renting, exchanging, or lending of Highway machinery, tools and equipment, with or without operators;

II.    The borrowing or lending of supplies between municipalities on a temporary basis conditioned upon the replacement of such supplies or conditioned upon the obtaining of equal value through the provision of a service by the borrower, or by the lending of equipment by the borrower, the value of which is equal to the borrowed supplies;

III.   The providing of a specific service for another municipality, conditioned on such other municipality providing a similar service, or a service of equal value, in exchange:

IV.   The maintenance of machinery or equipment by a municipality for other municipalities.

                       D.     “Superintendent" shall mean, in the case of a City, the Head of the of Public Department Works; in the    

Department Works; in the case of a County, the County Superintendent of Highways, or the person having the power and authority to perform the duties generally performed by County Superintendents of Highways; in the case of a Town, the Town Superintendent of Highways and in the case of a Village, the Superintendent of Public Works.

  1. The undersigned municipality has caused this agreement to be executed and to bind itself to the terms of this contract and it will consider this contract to be applicable to any municipality which has approved a similar contract and filed such contract with the Clerk of the undersigned municipality.
  1. The undersigned municipality by this agreement grants unto the Superintendent, the authority to enter into any shared service arrangements with any other municipality or other municipalities subject to the following terms and conditions:

A.              The Village of Delhi agrees to rent or exchange or borrow from any municipality any and all materials, machinery and equipment, with or without operators, which it may need for the purposes of the Village of Delhi. The determination as to whether such machinery, with or without operators, is needed by the Village of Delhi, shall be made by the Superintendent. The value of the materials or supplies borrowed from another municipality under this agreement may be returned in the form of similar types and amounts of materials or supplies, or by the supply of equipment or the giving of services of equal value, to be determined by mutual agreement of the respective Superintendents.

B.              The Village of Delhi agrees to rent, exchange or lend to any municipality any and all materials, machinery and equipment, with or without operators, which such municipality may need for its purposes. The determination as to whether such machinery or material is available for renting, exchanging or lending shall be made by the Superintendent. In the event the Superintendent determines that it will be in the best interest of the Village of Delhi to lend to another municipality, the Superintendent is hereby authorized to lend to another municipality. The value of supplies or materials loaned to another municipality may be returned to the Village of Delhi, by the borrowing municipality in the form of similar types and amounts of materials or supplies, or by the use of equipment or receipt of services of equal value, to be determined by the respective Superintendents.

C.              The Village of Delhi agrees to repair or maintain machinery or equipment for any City, County, Town, Village under terms that may be agreed upon by the Superintendent, upon such terms as may be determined by the Superintendent.

D.              An operator of equipment rented or loaned to another municipality, when operating such equipment for the borrowing municipality, shall be subject to the direction and control of the Superintendent of the borrowing municipality in relation to the manner in which the work is to be completed. However, the method by which the machine is to be operated shall be determined by the operator.

E.              When receiving the services of an operator with a machine or equipment, the receiving Superintendent shall make no request of any operator which would be inconsistent with any labor agreement. All machinery and the operator, for purposes of Workers Compensation, liability and any other relationship with third parties, shall be considered the machinery of, and the employee of, the municipality owning the machinery and equipment.

F.              The lending municipality shall be liable for any negligent acts resulting from the operation of its machinery or equipment by its own operator. In the event damages are caused as a result of directions given to perform work, then the lending municipality shall be held harmless by the borrowing municipality.

G.              Each municipality shall remain fully responsible for its own employees, including but not limited to salary, benefits and Workers Compensation.

  1. The renting, borrowing or leasing, repairing or maintaining of any particular piece of machinery or equipment, or the exchange or borrowing of materials or supplies, or the providing of a specific service shall be evidenced by the signing of a Memorandum by the Superintendent. Such Memorandum may be delivered to the Superintendent. Such Memorandum may be delivered to the other party via mail, personal delivery, facsimile machine, or any other method of transmission agreed upon. In the event, there is no written acceptance of the Memorandum, the receipt of the materials or supplies or the acceptance of a service shall be evidence of the acceptance of the offer to rent, exchange or lend.
  2. In the event any shared services arrangement is made without a Memorandum at the time of receipt of the shared service, the Superintendent receiving the shared service shall within five days thereof, send to the provider a Memorandum identifying the type, time and date of the acceptance of the repair or maintenance shared service. In the event shared service related to or included any materials or supplies, such Memorandum shall identify such materials or supplies and time and place of delivery.
  3. In the event a municipality wishes to rent machinery or equipment from another municipality or in the event a municipality wishes to determine the value of such renting for the purposes of exchanging shared services or a comparable value, it is agreed that the value of the shared service shall be set forth in the Memorandum.
  4. All machinery and the operator, for the purposes of Workers Compensation, Liability and any other relationship with third parties, except as provided in paragraph E. of section 3. Of this agreement, shall be considered the machinery of, and the employee of, the municipality owing the machinery and equipment.
  5. In the event machinery or equipment being operated by an employee or the owning municipality is damaged or otherwise in need of repair while working for another municipality, the municipality owning the machinery or equipment shall be responsible to make or pay for such repairs. In the event machinery or equipment is operated by an employee of the borrowing, receiving or renting municipality, such municipality shall be responsible for such repairs.
  6. Records shall be maintained by each municipality setting forth all machinery rentals, exchanges, borrowings, repair or maintenance and other shared services. Such records will be available for inspection by any municipality which has shared services with such municipality.
  7. In the event a dispute arises relating to any repair, maintenance or shared service, and in the event such dispute cannot be resolved between the parties, such dispute may be resolved through mediation or arbitration.
    1. Any municipality which is a party to this contract may revoke such contract by filing a notice of such revocation. Upon the revocation of such contract, any outstanding obligations shall be submitted within thirty days of such revocation unless the parties with whom an obligation is due agree in writing to extend such date of settlement.
    2. Any action taken by the Superintendent pursuant to the provisions of this contract shall be consistent with the duties of such official and expenditures incurred shall not exceed the amounts set forth in the Village’s budget for highway purposes.
    3. The record of all transactions that have taken place as a result of the Village of Delhi participating in the services afforded by this contract shall be kept by the Superintendent and a statement thereof, in a manner satisfactory to the Village Board, shall be submitted to the Village Board semiannually on or before the first day of June and on or before the first day of December of each year following the filing of the contract, unless the Village Board requests the submission of records at different times and dates.
    4. If any provision of this contract is deemed to be invalid or inoperative for any reason, that part shall be deemed modified to the extent necessary to make it valid and operative, or if it cannot be modified, then severed, and the remainder of the contract shall continue in full force and effect as if the contract had been signed with the invalid portion so modified or eliminated.
    5. This contract shall be reviewed each year by the Village of Delhi and shall expire five years from the date of its signing by the Village Mayor. The Village of Delhi Board may extend or renew this contract at the termination thereof for another five year period.
    6. Copies of this contract shall be sent to the Clerk and the Superintendent of each municipality with which the Superintendent anticipates engaging in shared services. No shared services shall be conducted by the Superintendent except with the Superintendent of a municipality that has completed a shared services contract and has sent a copy thereof to the Clerk of his municipality and the Superintendent.

Motion was made by Trustee Hultenius to advertise for bids to sell the 2006 Chevrolet Cobalt, which was seized by the Village of Delhi during a drug arrest.   Bids shall have a $1,700 reserve, with the proceeds of the sale to be deposited into the Police Vehicle Reserve. Motion was seconded by Trustee Fitch and passed unanimously.

6:45 p.m.: Motion was made by Trustee Fitch to open a public hearing regarding Submission of an Application to the New York State office of community Renewal for Fiscal year 2015 community Development Block Grant Funding.

Motion to close public hearing was made by Trustee Maney and seconded by Trustee Fitch. Public hearing closed at 7:04 p.m.

Motion was made by Trustee Maney to approve Resolution #4 of 2015, which reads as follows:

AUTHORIZING THE SUBMISSION OF AN APPLICATION TO NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR FISCAL YEAR 2015 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING

WHEREAS, the Office of Community Renewal is accepting applications from eligible communities to compete for funds available through the 2015 Community Development Block Grant Program; and

WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to improve its public water system is necessary and an essential component to the Village’s future ability to meet the needs of the public; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in order to develop a comprehensive program and application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

                NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes and directs that the Village of Delhi submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such additional information as may be required.

Motion was made by Trustee Maney to schedule a Public hearing for August 17, 2015 at 6:30 p.m. to discuss possible revisions to the Nuisance Law. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to schedule a public hearing regarding the transfer of village-owned, landlocked property for August 17, 2015 at 6:45 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to sign “Declaration of covenants, Conditions, and Restrictions for Village of Delhi Property at Tax Map 171.6-10-(5,6,9,11.3,12.11,12.12 and 23) and “Hoyt Park”. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Resolution #5 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Office of Parks, Recreation and Historic Preservation. Motion was seconded by Trustee Hultenius and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is currently under development; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issues site plan approval and competed the SEQRA; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the NYS Department of Parks, Recreation, and Historic Preservation requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Office of Parks, Recreation and Historic Preservation in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Hultenius to approve Resolution #6 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Local Waterfront Revitalization Program. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan is completed; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issued site plan approval and a negative declaration under SEQRA; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the NYS Local Waterfront Revitalization Program requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the development of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Local Waterfront Revitalization Program in accordance with the provisions of Title 9 of the Environmental Protection Act of 1993, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Fitch to approve Resolution #7 of 2015 “Village of Delhi Development of the Delhi Recreational River Park & Walk” for application to the NYS Environmental Facilities Corporation. Motion was seconded by Trustee Maney and passed unanimously. Resolution reads as follows:

Village of Delhi Development of the Delhi Recreational River Park & Walk

I, Michele Griffin, Clerk of the Village of Delhi, New York, do hereby certify that the following resolution was adopted at a regular meeting of the Village Board held on June 20, 2015, and is, and that said resolution has not been altered, amended or revoked and is in full force and effect.

WHEREAS, the Village of Delhi has received grant funding to develop a River Park and Walk Master Plan, and this plan has been completed; and

WHEREAS, the Village formed a Steering Committee to guide the development of said plan; and

WHEREAS, the Village of Delhi Planning Board is in support of the Master Plan and has issued site plan approval and completed the SEQRA process; and

WHEREAS, a visioning process, public engagement, and stakeholder meetings have been undertaken; and

WHEREAS, the Village of Delhi River Park and Walk Master Plan has been endorsed by the Steering Committee; and

WHEREAS, all affected property owners have given input on the Master Plan; and

WHEREAS, the New York State Cleaner Greener Communities Program requires authorization to pursue funding through the NYS-CFA;

NOW, THEREFORE BE IT RESOLVED, that the Village's Board of Trustees support the development of the Delhi Recreational River Park & Walk, as prepared by its consultant, HAAS Landscape Architects, with the aid of the project Steering Committee, NY Parks & Trails, visioning process, surveys, public engagement and stakeholder meetings; and

BE IT FURTHER RESOLVED, the Village will continue to support the Master Plan of the Delhi Recreational River Park & Walk, and its adjacent site and stormwater improvements; and

BE IT FURTHER RESOLVED, the Village of Delhi, NY, is hereby authorized and directed to accept funds from the New York State Environmental Facilities Corporation, and enter into and execute a project agreement with the State for such financial assistance to the Village of Delhi for the Village of Delhi Recreational River Park Walk and, if appropriate, a conservation easement/ preservation/public access covenant to the deed of the assisted property.

Motion was made by Trustee Samudrala to move forward with the purchase of a volleyball net and equipment to be installed at Sheldon Park at a total cost of $1,954.17. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney directing the Clerk to reserve a bounce house for the Fair on the Square event on July 31, 2015. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 7:30 p.m.

Respectfully submitted,

Michele C. Griffin

Clerk-Treasurer

Board of Trustee Minutes 08/17/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, August 17, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                                Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala

                                Absent:                                Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Samudrala to approve the minutes of the regular meeting of July 20, 2015 and special meeting of July 22, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #3 in the amount of $217,101.17. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to accept the Bingo Inspection Report for 7/22/15, the Police Report for July, 2015, the revised Code Enforcement Officer’s Report for July 14 – August 13, 2015, and the DPW Superintendent’s Report dated August 14, 2015, Little League Year End Report 2015, Summer Basketball Report 2015, Summer Tennis Report 2015 and Kettle Bells Kids Got Grit Report 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown from Delaware Engineering was present to give an update on the water tank recoating.

Motion was made by Trustee Maney to declare Contract VD1-G-15 Water Storage Tank Recoating substantially complete effective 8/3/15. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to authorize Clerk to remit payment to Amstar of Western NY in the amount of $28,600 for pay request #2 for Contract VD1-G-15. The Board stipulated that the Clerk will not mail the check until the 4 remaining drums have been removed. Motion was seconded by Trustee Samudrala and passed unanimously.

Bill Brown also went over New York Water Grants information with the Board. There was some discussion to possibly add the hospital to the application. Board decided to hold off on this for now until Bill Brown updates the paperwork. We will need to have a special meeting as this grant application needs to be submitted by September 4, 2015.

Motion was made by Trustee Hultenius to open the Public Hearing at 6:30 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Maney. There was no public in attendance regarding this item. Discussion was had by the Village Board about revising the points for Nuisance Party to 6 points and Noise to 4 points.

Motion was made by Trustee Maney to close the Public Hearing at 6:40 p.m. for Local Law #1 of 2015 entitled “Proposed changes to the Public Nuisances Law”. Motion was seconded by Trustee Hultenius.

Motion was made by Trustee Maney to revise Chapter 199 of local code “Nuisances, Public. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney to revise the points the Nuisances law for Nuisance Party to 6 points and Noise to 4 points. These will be effective upon filing by Albany. Motion was seconded by Trustee Hultenius and passed unanimously.

Discussion was had in reference to a letter written by Joel and Ruth Kazmierski regarding Winter safety and snow-clearing concerns on Prospect Street sidewalks. Letter was received by Village Clerk on August 10, 2015.

After much discussion by numerous residents (Don Green, Brian Boyer, Joel Kazmierski, Ruth Kazmierski, Sibel Finn), Mayor Maxey indicated he would refer to the Highway Committee and they could bring their recommendations back to the Board at the September board meeting.

Motion was made by Trustee Hultenius to open the Public Hearing for Resolution #9 of 2015 “ Village of Delhi Surplus Land” at 7:00 pm.   Motion was seconded by Trustee Maney.

Discussion was had by residents present from the affected area (Lucy Kelley, Fred Dumond, Bill Aitken).

Motion was made by Trustee Maney to close the Public Hearing for Resolution of #9 of 2015 “Village of Delhi Surplus Land” at 7:20 p.m.   Motion was seconded by Trustee Samudrala.

Motion was made by Trustee Hultenius to approve Resolution #9 of 2015 “Village of Delhi Surplus Land”. Motion was seconded by Trustee Maney and passed unanimously.

Whereas, the Village of Delhi has surplus real property located at Upper Main Street, parallel to the Legion property, also known as the old mill canal, which is landlocked, undeveloped and not used by the Village.

Whereas, the Village of Delhi has been approached by adjoining property owners as to the transfer of said real property.

Whereas, in consideration of the transfer of the real property, the proposed purchasers have agreed to pay for all Village incurred fees including but not limited to the filing, legal, title report, survey and transfer tax form fees.

Whereas, it is in the best interest of the Village of Delhi to transfer the landlocked, undeveloped and unused real property for nominal consideration.

Whereas, the Board of Trustees of the Village of Delhi supports this transfer and thereby have scheduled a public hearing.

Now therefore be it resolved, the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi to hold a public hearing regarding the declaration of said real property as surplus property and the authorization to transfer said real property for nominal consideration providing all Village incurred fees are paid for by the purchaser.

Motion was made by Trustee Samudrala to re-affirm approval of Resolution No. 8 of 2015 “New York State Office of Homes and Community Renewal, 2015 New York Main Street Grant”. Motion was seconded by Trustee Hultenius and passed unanimously.

                WHEREAS , the New York State Office of Homes and Community Renewal (HCR) IS accepting applications from eligible communities to compete for funds available through the 2015 New York Main Street Program; and

                WHEREAS, the Village of Delhi has reviewed its community development problems and needs, and has determined that a program designed to revitalize its main street is an essential component to the Village’s future economic vitality and is in keeping with the goals and recommendation of its comprehensive plan; and

                WHEREAS, it is in the best interest of the Village of Delhi for the Main Street business area to be updated the improved; and

                WHEREAS, the Board of Trustees of the Village of Delhi is in support of promoting business activity with the Village;

                WHEREAS, the HCR application process requires that the governing body of the applicant authorize the submission of the application and related actions.

                NOW THEREFORE, BE IT RESOLVED that the Delhi Village Board hereby authorizes and directs the Mayor of the Village of Delhi and the staff of the Delaware County Local Development Corporation to submit an application to the New York State Office of Homes and Community Renewal in the name of the Village of Delhi and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.

Discussion was had regarding payment to Economy Paving. Mayor Maxey indicated that the payment they are currently requesting is not the final payment. He indicated that there are numerous residents that are not happy with the landscaping and the Village of Delhi would not be making final payment until all residents are happy.

Motion was made by Trustee Hultenius to pay Economy Paving in the amount of $33,610.73 for the Transportation Enhancement Project. Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had about a request from Joan Townsend regarding a “Children at Play” sign on Prospect Street.  Her letter was dated 7/24/15. After discussion, it was decided that Mayor Maxey would instruct Street Department to move the sign from the bottom of Prospect Street to the top of the hill on Prospect Street.

Discussion was has regarding letter from James Mollica at 26 Orchard Street (letter dated 7/29/15) regarding a lawn maintenance bill. It was decided that the Board would take no action – this was previously discussed by the Committee at a meeting they had with Tom Little (Code Officer). It was further noted that we should mail a copy of the local code as well as the State Law to clarify this information to the resident.

Motion was made by Trustee Hultenius to approve the Village of Delhi Building Permit Fee Schedule to correct #6 accessory structures square footage to agree with Village code. Motion was seconded by Samudrala and passed unanimously.

Discussion was had about the Copeland Coating quote to resurface the basketball court at Hoyt Park. Discussion was had that it was resurfaced in 2010. Decision was to hold off until next budget as we did not budget for this year.

Discussion was had that there were no bids received on the 2006 Chevrolet Cobalt and that we should call to find out what the scrap value would be and re-advertise with a minimum bid equivalent to the scrap price.

Discussion was had that Tom Little attended a training in Sidney for Emergency Preparedness. He was impressed with the training and will be getting in touch with Crouch’s office to see if he can get this training to Delhi.

Mayor Maxey indicated that the volleyball net has been set up. DCCAN is to get some volleyballs for use. If bathrooms are needed, that will need to be scheduled at Village Hall to coordinate bathrooms being opened.

Mayor Maxey also indicated there was a pre-bid tomorrow at 10:30 a.m. at Hoyt Park concerning the Riverwalk project.

Motion was made by Trustee Samudrala to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:49 p.m.

Respectfully submitted,

Kimberly Cairns

Deputy Clerk-Treasurer

Board of Trustee Minutes 09/21/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 21, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 17, 2015 and special meeting of August 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 in the amount of $138,703.84, with the addition of five additional vouchers: Delta Engineers for $13,082.94, Brian Davis for $350.00, Delaware Academy for school taxes $266.95, Precision Concrete Cutting, LLC for $1,670 and Elsa Schmitz for $1,110. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for September, 2015, the Code Enforcement Officer’s Report for 8/13 – 9/18/2015, and the DPW Superintendent’s Report dated September 16, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

The Mayor announced that Halloween trick-or-treating will be on Saturday, October 31, 2015 from 5 p.m. until 9 p.m.

Motion was made by Trustee Fitch to approve the Participation Agreement with Government Payment Service, Inc. to enable the village to accept credit/debit cards for payments. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to accept a bid from Steve Mostert for a surplus car, which was acquired as a result of a search warrant, in the amount of $825.00. Motion was seconded by Trustee Samudrala and passed unanimously.

December 12, 2015 will be “Santa on the Square”.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:35 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/19/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 19, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Privilege of the floor was granted to Lauren Raba of Delaware Avenue, where she expressed her concerns about the safety of property and pedestrians on Delaware Avenue. The matter was referred to both the police and DPW committee.

Privilege of the floor was granted to Michael Kudrewicz, who owns 3 Division Street, where he had concerns about accessibility to his driveway, which services three houses. The board will look into the matter.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of September 21, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #5 in the amount of $177,055.60 dated October 19, 2015, plus an additional voucher payable to David Hornbeck in the amount of $219.03. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve payment to Delta Engineers for the TEP pay request #51 in the amount of $2,422.90. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to sign “Exhibit C – Supplemental Agreement for Project Bidding, Stormwater Inspections and Limited Construction Review Services for the Delhi Recreational River Park & Walk – Scope, Phase 1 Boat Launch”, contingent on approval of grants from Delaware County Soil & Water and Catskill Watershed Corporation. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve two invoices for payment to Haas Landscape Architects for $3,083.70 and $7,411.02 (to be paid by CWC), under the Exhibit C agreement for the boat launch. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to James Tucker of Wire Nutz electric for $1,600 for a 50% down payment for electrical work at the Village Hall. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October, 2015, the Code Enforcement Officer’s Report for 9/17 – 10/15/2015 and the DPW Superintendent’s Report dated October 15, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Amendment to Agreement between the Catskill Watershed Corporation and Village of Delhi for Future Stormwater Funding in the additional amount of $215,250.00 for the Riverwalk Project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign a contract for the rental of the Mower barn for $50 per month, for a total of $600/year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to surplus the 2003 Chevy pickup with plow, and place the ad for sale with a reserve price equal to scrap price. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to enter into executive session to discuss the employment history of two individuals at 7:42 p.m. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:23 p.m.

Motion was made by Trustee Fitch to appoint David Hornbeck as Senior Wastewater Treatment Plant Operator. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/23/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Friday, October 23, 2015 at 5:15 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started at 5:15 p.m.

Motion was made by Trustee Fitch to approve the purchase of a new CAT loader from Milton Cat at a price of approximately $64,513, buying it outright by taking money from the street equipment reserve (appx $45,000), the water equipment reserve (appx $10,000) and the sewer equipment reserve (appx $10,000). Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign Revised Supplemental Agreement with Delta Engineers and directing the Clerk to remit payment for Request #49 in the amount of $25,794.46.

Motion was made by Trustee Maney authorizing the Clerk to remit payment to Delaware Bulldozing for the boat launch portion of their pay request #1 in the amount of $42,537.50, which will eventually be reimbursed by a grant from Delaware County Soil & Water. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 5:32 p.m.

Respectfully submitted,

Michele Griffin
Clerk- Treasurer

Board of Trustee Minutes 11/16/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 16, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch                               

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 19, 2015 and the special meeting of October 23, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #6 dated November 16, 2015 for the total amount of $257,783.64. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to accept the Bingo Report dated October 21, 2015, the Police Report for November, 2015, the Code Enforcement Officer’s Report for October 16 – November 12, 2015 and the Superintendent’s Report dated November 13, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to schedule a public hearing for proposed Local Law #2 of 2015 amending “Parks and Park Areas” for December 21, 2015 at 6:30 p.m.   Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to award the bid for the surplus 2003 pickup truck to Michael Pagillo, at a bid price of $551.01. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to pay the final bill from Economy Paving for the TEP project in the amount of $33,312.18. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to sign Merchant Agreement with GovPayNet, enabling the Village to collect property taxes by credit/debit card. Motion was seconded by Trustee Maney.

Motion was made by Trustee Fitch authorizing the Mayor to discuss a speed study with the Department of Transportation for the following streets: Delview Terrace, Elm Street, Delaware Avenue, and Andes Road (State Route 28) and Sheldon Drive as school zones. Motion was seconded by Trustee Maney and passed unanimously.

Village Clerk announced the Village Elections will be held Tuesday, March 15, 2016 at the Village Hall from noon until 9 p.m.

Village Clerk announced that the Village Hall will be closed on Friday, November 27, 2015.

Motion was made by Trustee Fitch to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously. Entered into executive session at 6:47 p.m.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:02 p.m.

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:03 p.m.

Respectfully submitted,

Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 12/09/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Wednesday, December 9, 2015 at 12:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 12:03 p.m.

Motion was made by Trustee Fitch to hire Amber Phraner as Assistant Clerk, starting as soon as possible, at a rate of $14.00 per hour. There will be a six month probationary period. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:08 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 12/21/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Wednesday, December 21, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Privilege of the floor was granted to Cynthia Cobb.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of November 16, 2015 and the special meeting of December 9, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 21, 2015 for the total amount of $19,005.62. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for December, 2015, the Code Enforcement Officer’s Report for November 19 – December 17, 2015, the DWP Superintendent’s Report dated December 16, 2015, and the Treasurer’s Report for November, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius that the Village Elections will be held at the Village of Delhi Village Hall on March 15, 2016 from 12:00 p.m. until 9 p.m.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the Agreement with the Delaware County Planning Board for the 2016 Town Planning Advisory Service, and directing the Clerk to remit $3,500 in payment of the contract. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign the Annual Software Support Contract with Williamson Law Book for the Payroll Software and directing the Clerk to remit a check for said contract in the amount of $798.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the Annual Software Support Contract with Williamson Law Book for the Accounting Software and directing the Clerk to remit a check for said contract in the amount of $798.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign the Shared Services Agreement for Emergency Assistance with NYSDOT. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Clerk to dispose of Village records according to schedule MU-1. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to purchase a new box for the dump truck, to be paid 50% from the street equipment reserve, 25% from the water equipment reserve and 25% from the sewer equipment reserve. Motion was seconded by Trustee Hultenius and passed with Trustee Maney, Trustee Hultenius and Mayor Maxey voting yes and Trustees Samudrala and Fitch voting no.

6:36:      Public hearing opened for proposed Local Law #2 “Parks and Park Areas”.

                Don Harris from the beautification committee was present and said that he was pleased with the amended law.

Motion was made by Trustee Hultenius to close the public hearing. Motion was seconded by Trustee Fitch and passed unanimously. Public hearing closed at 6:45 p.m.

Motion was made by Trustee Maney to adopt Local Law #2 of 2015 “Parks and Park Areas”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to accept the original judgment amount of $10,986.95 against Leatherstocking Healthcare, LLC, and forego any further interest that has accrued. Motion was seconded by Trustee Maney and passed unanimously.

Mayor Maxey thanked Elsa Schmitz for her eight years of service to the Village of Delhi, as she is leaving after being elected as Town of Delhi Clerk.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:00 p.m.

 

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Clerk-Treasurer

Upcoming Events

May
14

05.14.2017

May
29

05.29.2017

Jun
18

06.18.2017

Village of Delhi Calendar

loader