Minutes

Board of Trustee Minutes 09/21/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 21, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 17, 2015 and special meeting of August 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #4 in the amount of $138,703.84, with the addition of five additional vouchers: Delta Engineers for $13,082.94, Brian Davis for $350.00, Delaware Academy for school taxes $266.95, Precision Concrete Cutting, LLC for $1,670 and Elsa Schmitz for $1,110. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Samudrala to accept the Police Report for September, 2015, the Code Enforcement Officer’s Report for 8/13 – 9/18/2015, and the DPW Superintendent’s Report dated September 16, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

The Mayor announced that Halloween trick-or-treating will be on Saturday, October 31, 2015 from 5 p.m. until 9 p.m.

Motion was made by Trustee Fitch to approve the Participation Agreement with Government Payment Service, Inc. to enable the village to accept credit/debit cards for payments. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to accept a bid from Steve Mostert for a surplus car, which was acquired as a result of a search warrant, in the amount of $825.00. Motion was seconded by Trustee Samudrala and passed unanimously.

December 12, 2015 will be “Santa on the Square”.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 6:35 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/19/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, October 19, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Privilege of the floor was granted to Lauren Raba of Delaware Avenue, where she expressed her concerns about the safety of property and pedestrians on Delaware Avenue. The matter was referred to both the police and DPW committee.

Privilege of the floor was granted to Michael Kudrewicz, who owns 3 Division Street, where he had concerns about accessibility to his driveway, which services three houses. The board will look into the matter.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of September 21, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #5 in the amount of $177,055.60 dated October 19, 2015, plus an additional voucher payable to David Hornbeck in the amount of $219.03. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius to approve payment to Delta Engineers for the TEP pay request #51 in the amount of $2,422.90. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to authorize the Mayor to sign “Exhibit C – Supplemental Agreement for Project Bidding, Stormwater Inspections and Limited Construction Review Services for the Delhi Recreational River Park & Walk – Scope, Phase 1 Boat Launch”, contingent on approval of grants from Delaware County Soil & Water and Catskill Watershed Corporation. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve two invoices for payment to Haas Landscape Architects for $3,083.70 and $7,411.02 (to be paid by CWC), under the Exhibit C agreement for the boat launch. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to approve payment to James Tucker of Wire Nutz electric for $1,600 for a 50% down payment for electrical work at the Village Hall. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for October, 2015, the Code Enforcement Officer’s Report for 9/17 – 10/15/2015 and the DPW Superintendent’s Report dated October 15, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius to approve Amendment to Agreement between the Catskill Watershed Corporation and Village of Delhi for Future Stormwater Funding in the additional amount of $215,250.00 for the Riverwalk Project. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to sign a contract for the rental of the Mower barn for $50 per month, for a total of $600/year. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch to surplus the 2003 Chevy pickup with plow, and place the ad for sale with a reserve price equal to scrap price. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Samudrala to enter into executive session to discuss the employment history of two individuals at 7:42 p.m. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Hultenius and passed unanimously.

Open session resumed at 8:23 p.m.

Motion was made by Trustee Fitch to appoint David Hornbeck as Senior Wastewater Treatment Plant Operator. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 8:25 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 10/23/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Friday, October 23, 2015 at 5:15 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started at 5:15 p.m.

Motion was made by Trustee Fitch to approve the purchase of a new CAT loader from Milton Cat at a price of approximately $64,513, buying it outright by taking money from the street equipment reserve (appx $45,000), the water equipment reserve (appx $10,000) and the sewer equipment reserve (appx $10,000). Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign Revised Supplemental Agreement with Delta Engineers and directing the Clerk to remit payment for Request #49 in the amount of $25,794.46.

Motion was made by Trustee Maney authorizing the Clerk to remit payment to Delaware Bulldozing for the boat launch portion of their pay request #1 in the amount of $42,537.50, which will eventually be reimbursed by a grant from Delaware County Soil & Water. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 5:32 p.m.

Respectfully submitted,

Michele Griffin
Clerk- Treasurer

Board of Trustee Minutes 11/16/2015

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, November 16, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:              Mayor:                 Richard Maxey

                           Trustees:             Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch                               

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of October 19, 2015 and the special meeting of October 23, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #6 dated November 16, 2015 for the total amount of $257,783.64. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius to accept the Bingo Report dated October 21, 2015, the Police Report for November, 2015, the Code Enforcement Officer’s Report for October 16 – November 12, 2015 and the Superintendent’s Report dated November 13, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to schedule a public hearing for proposed Local Law #2 of 2015 amending “Parks and Park Areas” for December 21, 2015 at 6:30 p.m.   Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to award the bid for the surplus 2003 pickup truck to Michael Pagillo, at a bid price of $551.01. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to pay the final bill from Economy Paving for the TEP project in the amount of $33,312.18. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala authorizing the Mayor to sign Merchant Agreement with GovPayNet, enabling the Village to collect property taxes by credit/debit card. Motion was seconded by Trustee Maney.

Motion was made by Trustee Fitch authorizing the Mayor to discuss a speed study with the Department of Transportation for the following streets: Delview Terrace, Elm Street, Delaware Avenue, and Andes Road (State Route 28) and Sheldon Drive as school zones. Motion was seconded by Trustee Maney and passed unanimously.

Village Clerk announced the Village Elections will be held Tuesday, March 15, 2016 at the Village Hall from noon until 9 p.m.

Village Clerk announced that the Village Hall will be closed on Friday, November 27, 2015.

Motion was made by Trustee Fitch to enter into executive session to discuss the employment history of a particular person. Motion was seconded by Trustee Hultenius and passed unanimously. Entered into executive session at 6:47 p.m.

Motion was made by Trustee Fitch to exit executive session. Motion was seconded by Trustee Samudrala and passed unanimously.

Open session resumed at 7:02 p.m.

Motion was made by Trustee Maney to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 7:03 p.m.

Respectfully submitted,

Michele Griffin
Clerk-Treasurer

Board of Trustee Minutes 12/09/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Wednesday, December 9, 2015 at 12:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 12:03 p.m.

Motion was made by Trustee Fitch to hire Amber Phraner as Assistant Clerk, starting as soon as possible, at a rate of $14.00 per hour. There will be a six month probationary period. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 12:08 p.m.

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Board of Trustee Minutes 12/21/2015

A special meeting of the Board of Trustees of the Village of Delhi was held on Wednesday, December 21, 2015 at 6:00 p.m. in the Village Hall Boardroom.

Present:  Mayor:      Richard Maxey

               Trustees:  Christopher Maney, Robin Hultenius, Sam Samudrala, Jeremy Fitch

The meeting started with the Pledge of Allegiance at 6:00 p.m.

Privilege of the floor was granted to Cynthia Cobb.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of November 16, 2015 and the special meeting of December 9, 2015. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #7 dated December 21, 2015 for the total amount of $19,005.62. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for December, 2015, the Code Enforcement Officer’s Report for November 19 – December 17, 2015, the DWP Superintendent’s Report dated December 16, 2015, and the Treasurer’s Report for November, 2015. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Hultenius that the Village Elections will be held at the Village of Delhi Village Hall on March 15, 2016 from 12:00 p.m. until 9 p.m.   Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the Agreement with the Delaware County Planning Board for the 2016 Town Planning Advisory Service, and directing the Clerk to remit $3,500 in payment of the contract. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign the Annual Software Support Contract with Williamson Law Book for the Payroll Software and directing the Clerk to remit a check for said contract in the amount of $798.00. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the Annual Software Support Contract with Williamson Law Book for the Accounting Software and directing the Clerk to remit a check for said contract in the amount of $798.00. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to authorize the Mayor to sign the Shared Services Agreement for Emergency Assistance with NYSDOT. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Clerk to dispose of Village records according to schedule MU-1. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to purchase a new box for the dump truck, to be paid 50% from the street equipment reserve, 25% from the water equipment reserve and 25% from the sewer equipment reserve. Motion was seconded by Trustee Hultenius and passed with Trustee Maney, Trustee Hultenius and Mayor Maxey voting yes and Trustees Samudrala and Fitch voting no.

6:36:      Public hearing opened for proposed Local Law #2 “Parks and Park Areas”.

                Don Harris from the beautification committee was present and said that he was pleased with the amended law.

Motion was made by Trustee Hultenius to close the public hearing. Motion was seconded by Trustee Fitch and passed unanimously. Public hearing closed at 6:45 p.m.

Motion was made by Trustee Maney to adopt Local Law #2 of 2015 “Parks and Park Areas”. Motion was seconded by Trustee Samudrala and passed unanimously.

Motion was made by Trustee Samudrala to accept the original judgment amount of $10,986.95 against Leatherstocking Healthcare, LLC, and forego any further interest that has accrued. Motion was seconded by Trustee Maney and passed unanimously.

Mayor Maxey thanked Elsa Schmitz for her eight years of service to the Village of Delhi, as she is leaving after being elected as Town of Delhi Clerk.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Samudrala and passed unanimously.

Meeting adjourned at 7:00 p.m.

 

Respectfully submitted,

Michele Griffin

Clerk-Treasurer

Clerk-Treasurer

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