VOD Board Minutes

Board of Trustee Minutes 08/16/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, August 16, 2021 at 5:30 p.m. at Delaware Academy auditorium.

The meeting started at 5:30 p.m. with the Pledge of Allegiance.

Present:        Mayor: Sridhar Samudrala

                     Trustees:           Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Visitors:          Richard Gumo, Sarah Poole, Ben Moyse, Cynthia Cobbe, Cris Crisafulli, Bill Brown and Ray Pucci

Privilege of the Floor was granted to Sarah Poole.  She asked if there would be an update on 56 Main Street.  The Village board indicated there would be an update under the Code Enforcement portion of the agenda.

Motion was made by Trustee Fitch to approve the minutes of the July 19, 2021 regular meeting and July 22, 2021 special meeting.  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Maney to approve Abstract #003 dated August 16, 2021 in the amount

of $182,096.97 (General fund $80,081.22, Water fund $11,564.89, Sewer fund $59,315.31, Joint

Activity fund $100.00, and Trust and Agency fund $31,035.55). Motion was seconded by Trustee

Jones and passed unanimously. 

Motion was made by Trustee Jones to accept Police Report for July 2021, Street Report dated August 2021, Water Report dated 8/9/2021, Sewer Report dated August 5, 2021, Code Enforcement Officer’s Report dated July 13, 2021 - August 6, 2021, Village Clerk’s Report dated August 16, 2021, Historian Report for August 2021, Summer Recreation reports for Little League, Basketball, Volleyball and Tennis.  Motion was seconded by Trustee  Lamont and passed unanimously.

Bill Brown from Delaware Engineering provided updates to the Village Board. Bill indicated they had ordered parts for the Wellhouse after the last meeting for VFDs. They are waiting for contractor to install these parts to finish this work. Bill Brown will then work with Village Clerk to get paperwork  submitted for grant funding.

Trustee Jones reported for the Bicentennial Committee.  She indicated the Committee has a meeting

on Wednesday, August 18, 2021.  The Bicentennial Committee will participate in the Harvest Festival

September 25, 2021 and intends to give out 200 cookies for the Village’s Bicentennial.  The Second

Annual Delhi Dish to Pass Harvest dinner will be on September 12, 2021 on Church Street/Village

Square.  October 23 and October 30, 2021 will be the Lantern Tours at the Frisbee House held in

conjunction with the DCHA. There will be an Organ Tour on October 2, 2021 being done with Delhi

Historical.  Bicentennial Committee still has a few t-shirts left and they are being sold at Main Street

Cards.  Posters are available from Main Street Cards or Rachel’s Framing.

Jeremy Fitch reported for the Police Committee that the department is preparing for the start of the

new school/college season.

Motion was made by Trustee Fitch to transfer Balances from Water ledgers that was left in the 6/1/20 – 5/31/21 budget in the amount of $21,954.57(F8340.200 $5,000; F8340.410 $3,481.93 and F8340.413 $13,472.64) to F231 (Water Equipment Reserve).  Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to accept Order on Consent R4-2021-0528-54, authorize Mayor to sign Order on Consent and Clerk to issue payment to Department of Environmental Conservation in the amount of $5,600.  Motion was seconded by Trustee Maney and passed unanimously.

Trustee Maney reported for the Shared Services Committee.   He reported that the group plans to meet with Glenn Nealis to discuss for next steps to implementing the housing study.  Trustee Maney also indicated the Village will be striping the basketball courts for pickle ball and updating the lighting on the courts.

Motion was made by Trustee Maney to approve Greater Delhi Area Chamber of Commerce request of 7/16/2021 relating to 36th Annual Harvest Festival. Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Jones to approve Village of Delhi Use of Facility Policy as amended.  

Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Lamont to open the public hearing – Cannabis Dispenaries and on-site consumption.  Motion was seconded by Trustee Jones and passed at 5:45 PM to open public hearing.

Visitors Present for public hearing:

            Richard Gumo, Maureen O’Brien, Diane Smith, Ed Snow, Ben Moyse, Josh Morgan, Eric Ball,

            Tom Philion, John Cook, Deb Cook, Norm Erickson, Janet Tweed, Michael Tweed, Kelly

Reynolds, Christina Viafore, Matt Krzyston, Laura Stewart, Kim Shepard, and Randy Shepard

Laura Stewart – inquired whether the license would be issued to an individual or a business?

Maureen O’Brien – asked if 1 person could constitute a business?

Diane Smith – VT resident but lived in the area previously.  She indicated she has had injuries where marijuana had helped her greatly.  She said it is helpful for other conditions with no side effects and comes in many forms.  She said she was in favor of retail dispensary but against on-site consumption.

Michael Tweed – said he agrees that it should be allowed but he has some concerns, perhaps we could allow it in I-2 district in the Village of Delhi?

There was question as to whether someone could smoke marijuana on sidewalk?  Many responded that YES – if someone can smoke a cigarette, they are allowed to smoke marijuana. However, smoking can be restricted on school grounds parks, etc. 

Norm Erickson – he has concerns as marijuana is a lot stronger these days.  He feels this is the wrong message for Village of Delhi to send.

Richard Gumo – directed board to page 2 of the Cannabis Information Package and wanted to know:

  1.  Cost of license? 2.   What are other communities doing and what are the results. 

He felt Village of Delhi should wait to see how things work with others who have opted in.

Laura Stewart – indicated this is a bigger issue than money.  She currently has to travel to Albany.

Richard Gumo – indicated this is not for medical but for recreational use.

John Cook – agrees with Richard Gumo (Village should wait). Question of fees/revenue. Perhaps Village should opt out and maybe opt in later.  He wondered when Village of Delhi board would be making their decision?

Mayor Samudrala indicated that Village of Delhi has a survey and people should complete so that Village knows how you feel.

Trustee Jones indicated referenda is an option for residents.

Trustee Maney said Village of Delhi needs to make a decision by 12/31/2021 or we are automatically opted in.

In addition to above comments, there were 2 emails received as follows:

8/3/2021 from Jessica Raber “Subject: Cannabis in Delhi; Dear Mr. Mayor, - I am writing in support of the sale of cannabis in Delhi. I agree with the recent statement made by the Chamber of Commerce in favor of allowing the sale of cannabis in Delhi. If dispensaries are not allowed in Delhi, cannabis will be purchased in neighboring towns. Legal cannabis will still be present in Delhi, but we will lose the financial benefits of local sales.

Tourists will favor places that are cannabis-friendly.

Delhi is part of the nationwide opioid epidemic. Studies have shown that in areas with more medical and recreational cannabis dispensaries, there are fewer opioid prescriptions written, and less opioid deaths. Considering the devastation the opioid epidemic has brought to local families, (including

mine) and the burden it places on the healthcare system and law enforcement, making cannabis accessible locally seems like the logical (even ethical) choice.

Another compelling reason to make legal cannabis available for purchase by adults in Delhi is to remove it from the underground market. When purchased legally, not only will it expand the tax base, it will offer consumers a variety of non-smoking products. Consumers will know the origin, strength and composition of the product, increasing individual satisfaction and ensuring safety.

Finally, on a personal note, I am a cancer patient. During chemotherapy, cannabis was the only thing that cured my nausea. Incorporating cannabis into my pain control regimen has helped me significantly reduce the amount of opioids I need to take for pain. Currently, if one wants to purchase medical marijuana, they must obtain and maintain a license and travel 50 miles or more to a dispensary. That is no different than prohibition for many would-be medical marijuana patients. Given that 91% of Americans support the legalization of medical marijuana, and 60% support legal recreational cannabis, the effective prohibition in our area is unacceptable. It is time to move away from prohibition and make legal cannabis accessible locally to all adults.   Sincerely, Jessica Raber”

8/7/2021 from John Shanahan “Village Clerk Delhi, NY - I would like to express my support to establishing a Cannabis dispensary in the Village of Delhi. The village should not opt-out of this important decision.The dispensary would not only bring much needed tax revenue to the village but will also allow residents the ability to obtain legal cannabis to be used in the privacy of their homes without traveling to other areas of the state. They're many reasons legal cannabis can benefit consumers and health issues are at the forefront. Patients with glaucoma and those on chemotherapy find the effects of cannabis beneficial. Taking cannabis also helps those with Parkinson’s disease. Please feel free to contact me if you have any questions concerning this issue.

Sincerely, John Shanahan, 1053 Doig Hollow Rd., Bovina Center, NY 13740, This email address is being protected from spambots. You need JavaScript enabled to view it., 516-982-6114”

Motion was made by Trustee Jones to close the public hearing.  Motion was seconded by Trustee Lamont and passed unanimously at 6:17 PM to close the public hearing – Cannabis Dispensaries and on-site consumption

Trustee Jones reported that the Codes Committee met with Tom Little.   Mr. Bishop’s case is re-scheduled in court 8/31/2021.  Tom met with Mr. Bishop, his P.E. and his contractor, before issuing a building permit to begin stabilizing the building on 8/25/2021.

Motion was made by Trustee Maney to accept EFPR Group DRAFT financial May 31, 2020.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve the revised Employee Handbook.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to add Mayor Sridhar Samudrala as signatory on Trust & Agency (Payroll) account.  Motion was seconded by Trustee Jones and passed unanimously.

Trustee Fitch indicated reported that the Fair on the Square was only 3 weeks this years but was successful.

Trustee Fitch also suggested it is time to get together with the Joint Fire District to work on addressing EMT issues and figuring out how to handle the Certificate of Need that is currently being help by Village of Delhi.  Trustee Maney said perhaps we should invite the Fire District Chief to our meeting on September 20, 2021.

Mayor Samudrala indicated the Delhi Fire Dept. and EMS need a proposal and plan of action for him to consider turning over the Certificate of Need to them.

Motion was made by Trustee Fitch to adjourn at 6:44 p.m. Motion was seconded by Trustee Lamont and passed unanimously.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 07/22/2021

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, July 22, 2021 at 12:00 p.m. at the Village Hall.

Present:          Mayor: Sridhar Samudrala

Trustees:        Jeremy Fitch, Ian Lamont and via phone Christopher Maney

                               

Absent:           Trustees:        Barbara Jones

The meeting started at 12:03 p.m.

The Village Board met to discuss moving forward with additional lighting at the basketball courts, reconfiguring parking lot lights to connect a charging station and to amend a motion from the July 19, 2021 board meeting.

Motion was made by Trustee Maney to withdraw the motion from the July 19, 2021 board meeting, approving payment to Delaware Bulldozing in the amount of $10,617.30.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Maney to authorize the Mayor to sign only the Pay App for 2018 River Walk & Hoyt Park, listing the amount of $11,497.40. Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Maney to approve and pay Warren Electric in the amount of $4,200 to move forward with the reconfiguration of parking lot lights in order to connect the charging station correctly.  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Fitch to approve and pay Warren Electric in the amount of $3,700, to install additional lighting at the basketball courts.  Motion was seconded by trustee Lamont and passed unanimously.   

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 12:13 PM.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 07/19/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, July 19, 2021 at 5:30 p.m. in the Village Boardroom.

The meeting started at 5:30 p.m. with the Pledge of Allegiance.

Present:        Mayor: Sridhar Samudrala

                     Trustees:           Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Visitors:        Bill Brown, Sarah Poole, Mary Crisafulli (Reporter), Marianne Greenfield &   Martin Greenfield

Privilege of the Floor: Marianne Greenfield spoke as she is concerned about the Marketplace building and the fact that she lives next door to this property. She has lived at her residence for the last 28 years and during that time, no maintenance has been done at the Marketplace property. She would like to know what the status is and what is being done to protect her house?

Martin Greenfield then spoke and said it’s been 6 years since the wall has collapsed and is concerned that when the building does fall, it will fall on someone. Mayor Samudrala spoke and said he isn’t happy with the situation either and feels the village needs to move quickly and go the next level.

 Trustee Jones spoke and reported that after two violations, a ticket has been issued to Mr. Bishop to appear in Delhi Town Court on July 27th. Martin Greenfield spoke and said that after the 7/27 court date, he hopes something will be done and that they will know more at that time.  Marianne and Martin Greenfield left the meeting at 5:38 p.m..

Motion was made by Trustee Jones to approve the minutes of the June 21, 2021 regular meeting.  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Maney to approve Abstract #002 dated July 19, 2021 in the amount

of $140,065.69 (General fund $30,073.53, Water fund $14,571.00, Sewer fund $62,271.39, Joint Activity fund $1,540.58, Trust and Agency fund $31,609.19). Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Jones to approve the budget modifications as follows:

General (A) Fund                 31 budget lines overspent              $269,442.45

            Water (F) Fund                     9 budget lines overspent                $219,438.85

            Sewer (G) Fund                   14 budget lines overspent              $148,066.02

            Recreation (J) Fund                        1 budget line overspent                  $    1,560.00

            Total Fund Balance                                                                         $638,507.32

Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Lamont to accept Police Report for June 2021, Street Report dated

July 14, 2021, Water Report dated 7/12/21, Sewer Report dated July 09, 2021, Code Enforcement

Officer’s Report dated June 16, 2021 - July 12, 2021, Village Clerk’s Report dated July 19, 2021 and

 Historian Report for July 2021.  Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering provided updates to the Village Board. Bill reported that the Depot St. Wellhouse and Generator Project is up and running. Bill reported that he met with the contractor last week and that the new generator was installed, startup is completed and generator is available for use.

 Motion was made by Trustee Lamont to approve Change Order #5 with Vacri Construction for electrical work at Depot St. Wellhouse for the cost of $23,897.99 for a new contract value to be $129,108.36.  Motion was seconded by Trustee Fitch and passed unanimously.  Motion was made by Trustee Fitch to authorize payment to Vacri Construction in the amount of $30,497.99.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made by Trustee Jones to pass Resolution No.1 of 2021 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”.  Motion was seconded by Trustee Fitch and passed unanimously.  Trustee Lamont abstained from the vote.

Motion was made by Trustee Fitch to approve the request for $10,000 for a First Time Homebuyer application #D-14 and approve payment in the amount of $1,000 to Delaware Opportunities for an Administrative Fee. Motion was seconded by Trustee Maney and passed unanimously. 

Trustee Jones reported for the Bicentennial Committee that the 1st Fair on the Square on 7/2/21 was a great success with all 250 hotdogs being given away to attendees by the Delhi FD.  Trustee Jones commended the Fair on the Square Committee, and the Fire Department for the parade and cooking hot dogs for the crowd.  Trustee Jones reported that the fireworks on 7/16 were great and that that the Bicentennial Committee has sold $1,200 worth of merchandise thus far and are still selling merchandise throughout the Village.  Marianne Greenfield led 2 Woodland Cemetery tours with a great turnout of about 40 people on Friday and 50 on Saturday.  Trustee Jones said festivities will be winding down but will continue through to the end of the year.   

Trustee Lamont reported for the DPW Committee that the stationary composite sampler at the WWTP has died, so Dave Hornbeck has requested the purchase of a new controller for the sampler.  Motion was made by Trustee Lamont to purchase a controller for refrigeration sampler from USA Bluebook in the amount of $2,896. Motion was seconded by Trustee Fitch and passed unanimously. 

Trustee Lamont further reported that the leased copper line from the Depot St. Wellhouse to the tank behind Delaware Academy is becoming obsolete.  Jay Decker is working on obtaining quotes for this.  Jay would also like to create an Equipment Reserve Fund into which money from under spent Water budget lines may be put, to save up for replacing Water Dept. equipment.  Motion was made by Trustee Lamont to create this section in the budget. Motion was seconded by Trustee Fitch and passed unanimously. 

Trustee Lamont commended Streets Dept. for so quickly resolving the sidewalk issue on Elm St.

Trustee Fitch reported that the pick- up truck for the Street Dept. needs to be replaced ASAP.  

Motion was made by Trustee Fitch to purchase the 2021 Pickup with Plow Package, which includes emergency lighting for $44,386.80.  Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Fitch to approve that the Soapbox Derby is to be held on 7/30/21 during the Fair on the Square events and that coverage will go under the Village of Delhi’s insurance policy. 

Motion was seconded by Trustee Lamont and passed unanimously. 

Trustee Maney reported for Shared Services and Recreation that he has been approached by adult basketball players about adding another light at the basketball courts and from adult pickle ball players with a request to stripe the basketball courts for pickle ball.

Discussion was had about lighting and the electric car charging station. Another estimate was provided by Warren Electric. In order to repair the car charging station, the lighting would need to go from 120 to 240 volts. It could be possible to include another light for the basketball court within this overall project. The Board decided to table the lighting decision until we get final quotes for this project.  More discussion was had about the car charging station.  Discussion also occurred about getting quotes to stripe the basketball courts for pickle ball.  Motion was made by Trustee Fitch to move forward with re-striping pickle ball courts now, but not to exceed $2,500 for this.  Motion was seconded by Trustee Jones and passed with Mayor Samudrala, Trustees Fitch and Jones voting yes, and Trustees Maney and Lamont voting no.

Trustee Maney presented the revised Park User Agreement Guidelines and Application. Discussion occurred regarding some final minor edits on the policy for a final review at the August meeting. 

Trustee Maney would like to thank The Delaware National Bank of Delhi for their donation for the fireworks and for the Delhi FD for being on call at that time. 

Trustee Jones reported for the Codes, Buildings & Planning Committee.  Trustee Jones and Deputy Mayor Maney met with the Code Officer, Tom Little who has been in touch with Mr. Bishop’s representative regarding the property on 56 Main St. As previously reported, after two violations, a ticket has been issued for Mr. Bishop to appear in Delhi Town Court on July 27.

Trustee Jones reported that a 2nd violation notice has been sent to the owner of 149 Main St.

Trustee Jones reported that after two violations, a ticket was issued to the owner of 83 Main St. to appear in court on July 27th

Trustee Maney reported that he has sent a request to Attorney Courtney Heinel at Roemer Wallens Gold & Mineaux for information on blighted property policies in use by other municipalities.

Trustee Jones reported on her ongoing discussion with DOT regarding the need for improved visibility for directional signs to the village parking lot. The Village Board agreed to request the DOT to move the parking signs from the traffic signals at the main village intersection, and to recommend sign placement on Main St, and on the Tractor Supply side of Kingston St.

Motion was made by Trustee Maney to authorize the Mayor to sign Pay Application #3 (Retainage) for Project 2021 River Park & Walk Phase 2 and direct Deputy Clerk to issue payment in the amount of $7,242.36 to Delaware Bulldozing.   Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Jones to authorize Mayor to sign Pay App #3 for 2018 River Walk and Hoyt Park and direct Deputy Clerk to issue payment in the amount of $10,617.30 to Delaware Bulldozing.  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Maney to schedule a public hearing for the cannabis dispensaries and on-site consumption for August 16, 2021 at 5:45 p.m. Mayor Samudrala stated that there may be a lot of people from the public attending the meeting and that he would look into having the public hearing at Delaware Academy Central School. Discussion was had that Attorney Courtney Heinel from Roemer Wallens Gold & Mineaux should be present at the meeting to answer any questions.

Motion was made by Trustee Jones to approve and begin implementing the Employee Evaluation Form for Administration and Non Union Employees. This motion was seconded by Trustee Lamont  and passed unanimously.

The Employee Evaluation Form is currently under review by the unions, and further discussion will occur with the union representatives.

Motion was made by Trustee Lamont to enter Executive Session at 7:19 p.m. to discuss the replacement for Chris Hillis and to discuss matters leading to the demotion, discipline, suspension, dismissal or removal of a particular person on the Village Planning Board.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to exit Executive Session at 7:34 p.m.  Motion was seconded by Trustee Lamont and passed unanimously. 

Open Session resumed at 7:34 p.m.

Motion was made by Trustee Lamont to appoint Nash Ruchar for the position of Medium Equipment Operator pending completion of application. Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Fitch to adjourn at 7:35 p.m. Motion was seconded by Trustee Lamont and passed unanimously.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 06/21/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, June 21, 2021 at 5:30 p.m. in the Village Boardroom.

The meeting started at 5:30 p.m. with the Pledge of Allegiance.

Present:         Mayor:            Sridhar Samudrala

                      Trustees:          Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Visitors:        Earl Redding (Village Attorney), Kim Cairns, Thomas Little, Bill Brown, Sarah Poole, Kevin Young (Attorney for Clark Properties), Kim Shephard and Mary Crisafulli (Reporter). 

Privilege of the Floor: Kim Shephard spoke and said she came to hear about the parking meters. Trustee Fitch responded that there is no comment on the parking meters at this time.  Trustee Fitch advised the Police committee is still working on the presentation and that we are in the early stages at this time. Trustee Lamont reported that we will have a public comment once we review and look at the numbers. Attorney Earl Redding advised the public that concerns about paid parking should come to the Village Board for public comment. 

Board Issues: Trustee Jones reported that there are no signs on Main St. to direct motorists to the village public parking lot.  She has spoken to Tony Signorelli at DOT to look into this.  DOT will make signage recommendations, which will be brought to the Board. 

Trustee Jones stated that Kathy Mario will be kicking off Delhi NY, Homegrown National Park at the Farmer’s Market, starting on June 23rd.  This is to increase bugs, bees and native plants in our area. 

Trustee Jones suggested that we consider installing dog waste bags around the village as was recently installed at the River Walk. 

Trustee Lamont presented the Proposed Addendum to the Village’s Procurement Policy for the department heads on how much they can spend. 

Trustee Fitch asked when the parking lines were going to be painted on Main St..     

Motion was made by Trustee Fitch to approve the minutes of the May 17, 2021 regular meeting with changes and of the June 3, 2021 special meeting.  Motion was seconded by Trustee Maney and passed unanimously. 

Motion was made by Trustee Maney to approve Abstract #013 dated June 21, 2021 in the amount

Of $165,924.68 (General fund $48,343.75, Water fund $7,874.60, Sewer fund $78,087.54, Joint Activity fund $9.60, Trust and Agency fund $31,609.19) and approve the Abstract #001 dated June 21, 2021 in the amount of $79,741.81 (General fund $71,807.11, Water fund $420.80, Sewer fund $7,008.62, Joint Activity fund $505.28). Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Lamont to accept Police Report for May 2021, Street Report dated

June 15, 2021, Water Report dated 6/14/21, Sewer Report dated June 14, 2021, Code Enforcement

Officer’s Report dated May 8-June 15, 2021, Treasurer’s Report for May 2021, Village Clerk’s Report 

Dated June 21, 2021 and Historian Report for June 2021.  Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering provided updates to the Village Board. Bill has been in touch with the contractor for the Generator Project at Depot Street and they will be installing an auto transfer switch this week. They took out panels and replaced them as they were the original ones.  Bill is waiting on invoices from contractors to then submit for payment.  The Village will be getting around $80,000 back from the Climate Smart Grant.  Bill reported there is a potential for additional work replacing the frequency drives that control the 2 well pumps.  Bill reported that the Village received $82-$84,000 from the Clean Cities Program.  Bill left the meeting at 5:47 p.m. 

Trustee Jones reported for the Bicentennial Committee.  Trustee Jones reported that 7/2 will be the Bicentennial Celebration and the 1st Fair on the Square with the Village celebrating the Bicentennial all month long.  The FD will be giving away 250 free hot dogs on 7/2 at the special event.  There will be a Woodland Cemetery tour on 7/17.  They plan to participate at the Harvest Fest and sponsor an organ tour and a Halloween Event in the fall.  Trustee Jones shared the Bicentennial Night and Day Posters that will be on display and available for sale at the Fair on the Square, Main Street Cards and Gifts and Rachel’s Framing & Fine Art.  

Motion was made by Trustee Maney to authorize payment in the amount of $460 to Doug Rougeux on July 2nd for Bubble Entertainment at the Bicentennial Celebration/Fair on the Square.  Motion was seconded by Trustee Lamont and passed unanimously.  

Motion was made by Trustee Lamont to authorize payment in the amount of $300 to Blues Maneuver on July 2nd for Band Entertainment at the Bicentennial Celebration/Fair on the Square.  Motion was seconded by Trustee Fitch and passed unanimously. 

Motion was made by Trustee Maney to authorize payment in the amount of $500 to the Delhi FD for hotdogs and water.  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Lamont to have the Mayor sign the revised contract for fireworks on July 2nd.  This is to change the location from the Catskill Parking Lot to the Upper Field.  Motion was seconded by Trustee Fitch and passed unanimously. 

The Police Committee discussed the 2 Quotes from ISD.  Motion was made by Trustee Fitch to authorize payment in the amount of $382.50 and $3,276.90 to purchase 2 computers. Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Fitch to allow Chief Mills to sign the Agreement for Use of Subscription Material with Lexipol.  The motion was seconded by Trustee Jones and passed unanimously.  The Annual subscription is 4,200.70.

Motion was made by Trustee Lamont to move ahead with ordering and replacing 10 decorative street lights from Drogen Electric Supply in the amount of $16,984.80.  Motion was seconded by Trustee Fitch and passed unanimously. 

The DPW Committee discussed Nick Guth’s Lead Operator Application. Motion was made by Trustee Lamont to upgrade Nick from Operator 2A to Lead Operator.  Motion was seconded by Trustee Jones.  Attorney Earl Redding spoke and said the Village needs to make sure there is not a Civil Service list for this position first.  Earl advised this issued be tabled until the July board meeting.  Trustee Lamont withdrew his motion. 

 Motion was made by Trustee Lamont to advertise for Chris Hillis’ Machine Equipment Operator replacement and to accept applications through 7/5/21.  Motion was seconded by Trustee Fitch and passed unanimously. 

The DPW Committee also discussed the need for the plow truck to be replaced.  Discussion occurred regarding the purchase of a plow truck with the $50,000 from the SAM Grant.  After further discussion, the Board decided that we should hold off on this purchase for now.   

Motion was made by Trustee Lamont to approve the purchase of the emergency lighting for the Street Dept dump truck from East Coast Emergency Lighting, Inc. in the amount of $1,124.30.  Motion was seconded by Trustee Fitch and passed unanimously.  Installation will be completed by our street employees to reduce cost. 

Joint Services/Recreation Committee reported on the William Sliva property at 95 Main St.   Trustees Maney, Jones, Fitch and Lamont feel that purchasing this property is a large expense and an appraisal would need to be completed before any further consideration of the above proposal.  The trustees are concerned about moving too quickly on this proposal and believe it is best to hold off for now. 

Trustee Maney discussed that the 1st round of the joint application between the Town and Village was passed for the design of  a new structure for the Woolerton Street Bridge. The application is due 7/9/21.  The DC Planning Board has been working with Chris on this project.

Motion was made by Trustee Maney to accept the request from the Delhi FD for the 7/2/21 parade requesting for the Village of Delhi to sign PERM 33c Application for NYS DOT as the applicant and asking for the Village to handle any insurance requirements.  The FD also asking for Delhi PD to assist and close street(s).  Motion was seconded by Trustee Lamont.  Further discussion was had that there was too much conflict on that day and that the date needs to be changed for the parade.  Trustee Maney withdrew his motion and said he will reach out to the FD regarding this and will report back to the board. 

Motion was made by Trustee Maney to authorize the Mayor to sign pay app #2 for 2018 Riverwalk and issue payment of $10,617.30 to Delaware Bulldozing.  Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Maney to authorize the Mayor to sign pay app #2 for 2021 River Park & Walk Phase 2 and issue payment of $36,397.39 to Delaware Bulldozing.  Motion was seconded by Trustee Jones and passed unanimously. 

Code Officer Tom Little spoke about the property at 56 Main St and that he has been speaking to a representative for the Bishop property who advised they have had a structural engineer in the building two times. 

Village Resident Sarah Poole spoke about the property at 56 Main St and stated that there are containment methods that could be done first for potential improvements to reinforce the structure from the inside of the building.  Discussion was had with the board and Sarah Poole.  Sarah has individuals who would be interested in supporting this project to restore the building as a community center.  Sarah stated that she has estimates that she would be willing to share with the board at a later date as she didn’t have these estimates with her.  At the suggestion of Attorney Redding, it was agreed that CO Little and Mayor Samudrala would confer with Attorney Courtney Heinel to discuss plan for dealing with the situation.

Deputy Clerk Jean Yager spoke about the quotes and information the Clerk’s Office has received from Williamson Law Book regarding possibly going automated with our Water/Sewer Billing, This would increase our efficiency in the office and save money on postage, time and paper costs.  Trustee Maney recommended we wait until we get through all of our billing cycles to see what the % of our customers are interested in email billing, to see if this would be a valuable option and expense.  The board recommended we table this to the next board meeting in July. 

Motion was made by Trustee Fitch to accept the following grants and donations: $1,000 Grant from A. Lindsay and Olive B. O’Connor Foundation Inc. for youth volleyball, $1,000 Grant from A. Lindsay and Olive B. O’Connor Foundation Inc. for youth basketball, $250 Donation from Meridale FD for Delhi PD, $4,050 Grant from A. Lindsay and Olive B. O’Connor Foundation, Inc. for Riverwalk- Phase 3. Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Lamont to close Church St on Sept 12th for the 2nd Annual Dish to Pass community dinner. The event will take place from 4-8 p.m. Motion was seconded by Trustee Jones and passed unanimously. 

7:18 p.m. Trustee Maney excused himself from the meeting and Attorney Kevin Young for Clark Properties spoke on behalf of the Clark Family Real Estate Limited Partnership.  The Partnership has submitted a petition and request to remove Tax Map Parcels 171.18-5-2.12 and 171.18-5-2.11 from the Village Designated Area.  This can only be negotiated every 5 years and the deadline is June 21, 2021.  Discussion was had by the board regarding this.  Trustee Lamont made a motion to allow the 2 Parcels to be removed from the Village Designated Area and for a resolution to exempt them. Mayor Samudrala seconded the motion.  More discussion was had by the board and the Resolution was put to a vote.

            Mayor Samudrala    - voted yes

            Trustee Maney         - abstained from the vote

            Trustee Fitch             - voted no

            Trustee Lamont        - voted yes

            Trustee Jones           - voted no

The vote ended in a tie, so the motion didn’t pass. Trustee Maney returned to the meeting. 

Motion was made by Trustee Lamont to allow Deputy Clerk to issue payment to BDP Industries for a belt purchased for the Sewer Dept. in the amount of $2,343.88 for an invoice not on abstract.  Motion was seconded by Trustee Jones and passed unanimously. 

Motion was made by Trustee Fitch to hire John Pawlikowski to work on Steel Brook for $2,600.  Motion was seconded by Trustee Lamont and passed unanimously.   

Discussion was had by the board regarding the Updated Employee Handbook and a decision was made to table this for now and for Village Clerk to email handbook to Attorney Earl Redding to look into further.   

Discussion was had by the board regarding the cannabis dispensaries and on-site consumption. Trustee Fitch would like to hear the public’s opinion first before making a decision.  Motion was made by Trustee Maney to schedule a public hearing. Motion was seconded by Trustee Fitch and passed unanimously.  Attorney Earl Redding recommended that the board table this topic until the July board meeting so we can conference in Attorney Courtney Heinel to answer any questions.

Motion was made by Trustee Lamont to amend the existing Village Procurement Policy that authorizes purchases of up to $1,500 per item without prior Board Approval. Motion was seconded by Trustee Fitch and approved by all.

Mayor Samudrala passed out the Village of Delhi Employee Evaluation Form for the board to review.  He would like this to be tabled until the July 19, 2021 board meeting.

Motion was made by Trustee Maney to Transfer $1,618.56 from Sewer checking (G200) to Reserve accounts.  Motion was made to transfer ½ to G231 (Sewer Equipment Reserve) and ½ to G234 (WWTP Reserve).  Motion was seconded by Trustee Lamont and passed unanimously. 

Motion was made by Trustee Lamont to enter into Executive Session at 8:28 p.m. to discuss the PBA contract and to discuss matters leading to the demotion, discipline, suspension, dismissal or removal of a particular person on the Village Planning Board.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to exit Executive Session.  Motion was seconded by Trustee Lamont and passed unanimously. 

Open Session resumed at 9:11 p.m.

Motion was made by Trustee Fitch to adjourn at 9:11 p.m. Motion was seconded by Trustee Lamont and passed unanimously.

Respectfully submitted,

Jean Yager

Deputy Clerk

Board of Trustee Minutes 06/03/2021

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, June 3, 2021 at 12:00 p.m. at the Village Hall.

Present:        Mayor:            Sridhar Samudrala

Trustees:      Jeremy Fitch, Barbara Jones and Ian Lamont

                               

Absent:          Trustees:        Christopher Maney

The meeting started at 12:05 PM.

The Village Board met to discuss Payment Application No. 1 that was received by Village of Delhi 5/10/2021 and should have been approved for payment at the May 17, 2021 board meeting.

Motion was made by Trustee Fitch directing the Clerk to issue payment of $28,783.80 to Delaware Bulldozing for Payment Application No. 1.  Motion was seconded by Trustee Jones and passed unanimously.

The Village Clerk mentioned that Mayor Samudrala appointed Gerald Cheshire on Monday, May 24, 2021 as Little League Manager and would like a motion by the Village board to make that appointment official.

Motion was made by Trustee Fitch to appoint Gerald Cheshire as Little League Manager.  Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 12:12 PM.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 05/17/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, May 17, 2021 at 5:30 p.m. in the Village Boardroom.

The meeting started at 5:30 p.m. with the Pledge of Allegiance.

Present:        Mayor: Sridhar Samudrala

                     Trustees:        Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Board Issues –

Trustee Fitch indicated that Fair on the Square would be happening this year 3 weeks in July (July 2,

July 16 and July 30).  The committee is planning on focusing on food and music this year, games will

be difficult with Covid proticols, they would like to do soap box but will have to wait and see if they can

do that.

Trustee Fitch also said that now that Main Street is almost done being paved, wouldn’t it be nice to

replace the last 10 decorative lights on Main Street out of fund balance?

Trustee Lamont wanted to discuss Cannabis dispensaries and on-site consumption.  Trustee Lamont

indicated the other trustees should do some research and we could set a public hearing to opt

in or opt out to wait and see.

The Village board discussed NYSERDA Clean Energy Community Program – we have participated in

this program in the past but need to update our information and substantiate items we have done to

be in compliance and eligible for grant funds.

Motion was made by Trustee Fitch authorizing the Mayor to submit a Letter of Commitment

supporting the Clean Energy Communities program.  Motion was seconded by Trustee Maney and

passed unanimously.

Motion was made by Trustee Maney to approve the minutes of the April 19, 2021 regular meeting. 

Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #012 dated May 19, 2021 in the amount of

$121,854.03 (General fund $18,692.06, Water fund $3,939.24, Sewer fund $82,800.45, Joint

Activities $289.95 and Trust & Agency $16,132.33).  Motion was seconded by Trustee Lamont and

passed unanimously.

Motion was made by Trustee Lamont to accept Police Report for April 2021, Street Report dated

5/7/21, Water Report dated 5/10/21, Sewer Report dated May 10, 2021, Code Enforcement

Officer’s Report dated 4/16/21- 5/7/21, Treasurer’s Report April 2021, Village Clerk’s Report dated

5/17/21 and Historian Report for April 2021.  Motion was seconded by Trustee Jones and passed

unanimously.

Bill Brown from Delaware Engineering provided updates to the Village Board.  The Village of Delhi is a Climate Smart Community.  The Water Department is almost complete with the the generator upgrade at Depot Street.  Bill will work with the Clerk to submit paperwork to receive our grant funding reimbursed to the Village from DEC.

Mayor wanted Bill Brown to look into Federal stimulus that is available for diesel/solar projects.

Barbara Jones, committee chair reported the Bicentennial Committee.  Delaware Academy had their

time capsule event on Saturday 5/15/2021 with 200+ people in attendance.  The contents of the time

capsule will be on display in the library at Delaware Academy.  Fifteen people participated in the

Bramley Mountain hike.  Because of the positive response from the public Lisa Tessier added a

second historic tour.  The committee has also arrange a commemorative poster for the Bicentennial.

The Police Committee discussed that we received a resignation from Marianne Greenfield as a

School Crossing Guard.

Motion was made by Trustee Fitch to accept resignation from Marianne Greenfield as a School

Crossing Guard.  Motion was seconded by Trustee Jones and passed unanimously.

The Police Committee also discussed that Chief had a request to transfer profits for training from the

past year.

Motion was made by Trustee Fitch to transfer $4,106.98 from General Fund to Police Department

Vehicle Reserve for future purchase of a vehicle.  Motion was seconded by Trustee Lamont and

passed unanimously.

Trustee Lamont of the DPW Committee discussed the email of 5/1/2021 outlining what other

communities were charging for septage, leachate and sludge.

Motion was made by Trustee Lamont to increase the price we charge for sludge from $0.35/gal to

$.05/gal.  Motion was seconded by Trustee Jones and passed unanimously.

DPW Committee drafted the Water Leak and Non-Sewer Discharge Policy to replace the

Residential Water Policy.

Motion was made by Trustee Jones to approve the Water Leak and Non-Sewer Discharge Policy. 

Motion was seconded by Trustee Fitch and passed unanimously.

DPW Committee put forth several proposals/estimates from the Sewer Department on items they

would like approval to move forward on.

Motion was made by Trustee Lamont to approve quote from Able Glass & Door, Inc. for $6,848 for

steel doors at the Wastewater Treatment Plant.  Motion was seconded by Trustee Fitch and passed

unanimously.

Motion was made by Trustee Maney to approve estimates from ISD for $6,239.89 for purchase of 5

computers and $1,912.50 for installation for a total of $8,152.39.  Motion was seconded by Fitch and

passed unanimously.

The Village Board had discussion about the Park User Agreement, Guidelines and Fee Structure for

use of Village of Delhi facilities.

Motion was made by Trustee Maney to modify the fee schedule to $25 for half day and $200 for 12

half days and allow anyone to reserve with the Parks User Agreement.  Motion was seconded by

Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont authorizing Mayor to sign Change Order #01 from Delta

Engineers for Project Number 2017.998.005 (Delhi River Park and Walk).  Motion was seconded by

Trustee Maney and passed unanimously.

Motion was made by Trustee Lamont to approve the 5/5/2021 request from CLASI for Street Closure

for the 2021 Covered Bridge Run.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve request from Delhi Annual Fair on the Square for

assistance from Village of Delhi relating to Fair on the Square.  Motion was seconded by Trustee

Jones and passed unanimously.

The Village Board discussed a bid we received from Cory Ventura for cleaning as a contractor at

Village Hall.

Motion was made by Trustee Jones to hire Cory Venture/Able Cleaning as a contractor to clean

Village Hall at a rate of $20 per hour, not to exceed 3 ¾ hours per week.  Motion was seconded by

Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to accept donation of

Motion was made by Trustee Lamont to enter executive session at 7:04 pm for employment history of

a particular person.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee

Lamont and passed unanimously.

Open session resumed at 7:14 pm.

Motion was made by Trustee Lamont to hire candidate A (Daren Evans) as Street Supervisor with a

start date of 5/14/2021 per the Teamster’s contract.

Motion was made by Trustee Lamont to adjourn.  Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 7:24 pm.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 04/19/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, April 19, 2021 at 5:30 p.m. in the Village Boardroom.

The meeting started at 5:30 p.m. with the Pledge of Allegiance.

Present:        Mayor: Sridhar Samudrala

                     Trustees:        Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Privilege of the floor was granted to Andrea Sanders who expressed her concerns about the

maintenance of a property located at 83 Main Street.  She commented that the Village parking lot

near Hoyt Park is not visable.  There is no ability to walk safely to Main Street. Mayor Samudrala will

look into this issue.

Privilege of the floor was also granted to John Kolodziej III, resident on Elm Street.  He had a concern

about  speeding vehicles on Elm Street.  He would like the Village to look into a traffic calming device

to make the neighborhood safer for the children.  Mayor Samudrala will look into this matter with

Chief Mills.

Board Issues – this is a new addition to the agenda.  Board members can contact the Village Clerk

to get a concern they may have on the agenda for discussion at the next board meeting.

Trustee Barbara Jones had two items – 1) would like to have discussion to recognize Mayor Maxey

 for his 12 years of service during our July 2 celebration for our Bicentennial, and 2) logging by Green

 Lumber at Sherwood Park has halted because of the mud, etc.  She wanted an update of when they

 would finish their work on our Village property.  Mayor Samudrala will follow up with the loggers

(Green Lumber)

Trustee Ian Lamont reported that he had also heard complaints from residents about speeding

vehicles on Elm Street.  He suggested the possibility of adding a crosswalk or a stop sign at the

library  could possibly slow traffic in the neighborhood.

Motion was made by Trustee Fitch to approve the minutes of the March 15, 2021regular meeting,

March 29, 2021 budget meeting and April 5, 2021 Organizational meeting.  Motion was seconded by

Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #011 dated April 19, 2021 in the amount of

$306,272.97 (General fund $128,607.27, Water fund $20,812.70, Sewer fund $113,886.11 and Trust

& Agency $42,966.89).  Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW garage, DCEC Watermain and Asset Management Plan/Water System Evaluation.

Motion was made by Trustee Fitch to accept Police Report for March 2021, Street Report dated

4/15/21, Water Report dated 4/12/21, Sewer Report dated April 14, 2021, Code Enforcement

Officer’s Report dated 3/12/21- 4/15/21, Treasurer’s Report March 2021 and Village Clerk’s Report

dated 4/19/21.  Motion was seconded by Trustee Jones and passed unanimously.

Trustee Fitch, chair of the police committee, updated the Village Board that the Livescan is coming

soon.  Chief Mills made a recommendations for the hire of a new PT police officer.

Motion was made by Trustee Fitch to hire (pending the completion of fingerprint-based background

check) of Michael S. Fetherston of Meridale, NY as a part-time police officer.  Motion was seconded

by Trustee Jones and passed unanimously.

DPW committee chair, Ian Lamont, updated there is a conference call with industry representatives

on Thursday (4/23/2021) at 1:00 PM.

The Village board discussed the request from customer – acct #B4170 (Stephen Mostert) for relief on

Water/Sewer billing.

Motion was made by Trustee Fitch to amend billing to:  Water (1-9 Rate of $6.28) for full consumption

of 78 units, there would be no change to CAP charges and Sewer (1-9 Rate of $3.39) for average

consumption of 3 units.  Motion was seconded by Trustee Lamont and passed unanimously.

The Village board discussed the request from SUNY Delhi asking for relief for sewer charges for 3

Days  (3/9/21 – 17,002 gallons, 3/10/21 – 35,353 gallons and 3/11/2021 – 42,575 gallons) as they

pumped water through a hydrant on campus  in an effort to fix some variances in chlorine levels.  The

campus representative indicated this water will not make it to the water treatment plant and asked us

to adjust the bill accordingly.

This request from SUNY Delhi was tabled for the DPW committee to review and update the current

policy.

Chris Maney, Joint Services committee chair, indicated there is a meeting Friday (4/23/2021) to

continue the joint application between Town and Village of Delhi for design plans for Woolerton Street

bridge with Soil & Water that is being coordinated with Shelly Bennett Johnson @ Delaware County

Planning.

The Village board discussed the amount of money that should be spent on fireworks for our

Bicentennial celebration on 7/2/2021.

Motion was made by Trustee Maney to spend $8,500 for fireworks on 7/2/2021 for our Bicentennial

celebration in conjunction with Fair on the Square.  Motion was seconded by Trustee Fitch and

passed unanimously.

The Village board discussed the need for protocols in place to deal with Covid-19 for our Summer

Recreation programs.  Mayor Samudrala will reach out to the Athletic Director at Delaware Academy

to get their protocols for sports so that we can send out to our recreation directors. 

The Village Clerk received an email from Deanna Maney that she will be unable to run the Little

League program this summer but she might be interested in doing the job next summer.

Motion was made by Trustee Jones to appoint Gerald Cheshire as Basketball Director, Eileen Kline

as Tennis Director and Savannah Wake as Volleyball Director.  Motion was seconded by Trustee

Maney and passed unanimously.

Barbara Jones and Ian Lamont, reported on the progress of the Zoning Review Committee.    The

committee received helpful feedback from business and real estate reps. 

Tom Little is working on a map to identify the types of uses of each property in the Village.

The Village board discussed the fact that we will not be receiving SUNY Aid this year from New York

State.

The Village board discussed the raises for non-union employees for fiscal year 2021-2022 were

approved in our budget.

Motion was made by Trustee Fitch to approve raises for non-union employees for fiscal year 2021-

2022 as follows:

            Clerk-Treasurer                    $26.52/hr

            Deputy Clerk-Treasurer      $23.72/hr

            Assistant Clerk                     $16.89/hr

            Code Enforcement Officer $24.21/hr

            Police Chief                          $35.72/hr

            PT Police Officers                $21.00/hr

Barbara Jones, committee chair reported the Bicentennial Committee met by Zoom on Wednesday

(4/14/2021.  The service day is scheduled for 4/22/2021 (registration at 9:30 AM).  There are

approximately 250 volunteers, from the community, Delaware Academy and college.  Delaware

Academy will open their time capsule on 5/8/2021 at 1:00 PM on the Courthouse Square (rain date

would be 5/15/2021).  The committee will have a commemorative poster to sell and they will continue

to sell Bicentennial mugs and t-shirts.

The Village board had discussion about approving the updated ADA Policy that was tabled from the

3/15/2021 meeting for Delaware County for clarification.

Motion was made by Trustee Jones to approve updated ADA Policy for Delaware County to be in

compliance with the CBDG grant.  Motion was seconded by Trustee Fitch and passed unanimously.

The Village board had discussion about approving the addendum to the Village of Delhi Procurement

Policy for compliance on “The Hollow” grant submission.

Motion was made by Trustee Maney to approve the addendum to the Village of Delhi Procurement

policy (approved7/20/2020).  Motion was seconded by Trustee Lamont and passed unanimously.

The Village board received an email dated 4/2/2021 from William Sliva, owner of 95 Main Street.  He

is interested in possibly selling the grass area near Hoyt Park.  Mayor Samudrala will schedule a

meeting with this property owner to discuss this further.

The Village board received an email from Maya Ashley Manos asking to use the grassy area in Hoyt

Park for a community Yoga class.  After discussion the board decided to table this issue and ask our

insurance agent to review this matter.  The board agreed that a policy needs to be developed for park

usage.  Trustee Maney agreed to develop a draft policy for the board to review.

The Village board wanted to know the following relating to the yoga class:

  • Is there a fee for this class?
  • Does Maya Ashley Manos utilize a liability waiver form?
  • Does Maya Ashley Manos have insurance?

The Village Clerk will send this request to our Insurance Agent for review.  In addition, the Village

Clerk will request answers from Maya Ashley Manos.

Motion was made by Trustee Lamont to enter executive session at 7:04 pm for employment history of

a particular person.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to exit executive session.  Motion was seconded by Trustee

Lamont and passed unanimously.

Open session resumed at 7:14 pm.

Motion was made by Trustee Lamont to hire candidate A (Daren Evans) as Street Supervisor with a

start date of 5/14/2021 per the Teamster’s contract.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 7:24 pm.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 04/05/2021

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, April 5, 2021 at 6:00 p.m. in the Village Hall Boardroom.

Present:       Mayor:              Sridhar Samudrala

                    Trustees:               Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

The meeting started at 6:01 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch and seconded by Trustee Jones to approve the following appointments made by Mayor Samudrala:

            Village Clerk-Treasurer                   Kimberly Cairns

            Deputy Clerk-Treasurer                  Jean Yager

            Deputy Mayor                                   Christopher Maney

            Village Attorney                                Roemer, Wallens, Gold & Mineaux, LLP

            Code Enforcement Officer             Thomas Little

            Health Officer                                   Regina Krzyston

            Village Historian                              Gabrielle Pierce

Appointments were passed unanimously.

Motion was made by Trustee Maney to establish the official meeting time of the Village Board as the

third Monday of every month, except that it is to be the fourth Monday in January and February, at

5:30 PM in the Village Hall Board Room.  Motion was seconded by Trustee Lamont and passed

unanimously.

Motion was made by Trustee Jones designating The Reporter as the official newspaper for the

Village of Delhi.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch designating the Delaware National Bank of Delhi as the official

depository for the Village of Delhi.  Motion was seconded by Trustee Lamont and passed

unanimously.

Motion was made by Trustee Maney authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to be

signatories for all village checking, savings and investment accounts.  Motion was seconded by

Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to designate Fiscal Advisors & Marketing, Inc. as the Village

Financial Advisor.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Jones authorizing Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor

Sridhar Samudrala to be the signatories on the Small Cities Grant Account.  Motion was seconded by

Trustee Lamont and passed unanimously.

Motion was made by Trustee Maney authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay

all utilities, freight and postage expenses and recurring monthly bills as needed.  Motion was

seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Lamont directing the Clerk to advertise the names of the official

newspaper and official depository, the official meeting time of the Board of Trustees and the time of

the 2022- 2023 Organizational Meeting (4/4/2022 at 5:30 PM) of the  Village Board.  Motion was

seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the following assignments of Trustees to Board

Committees:

            DPW Committee:                                                     Trustees Lamont, Fitch

            Police Committee                                                     Trustees Fitch, Lamont

            Joint Services Committee:                                      Trustees Maney, Jones

            Codes, Buildings & Planning Committee:          Trustees Jones, Maney

            Finance Committee:                                                            Mayor Samudrala, Deputy Mayor Maney

Motion was seconded by Trustee Jones and passed unanimously.

The Village Board discussed signing the contract with American Fireworks for the Village fireworks

display on July 2, 2021 (raindate July 9, 2021).  This motion was tabled as the board wanted the

Clerk to review and see what money has been received and spent in the previous years to see what

money is available for fireworks this year.  This will be discussed further at the April 19, 2021 board

meeting.

Motion was made by Trustee Maney to open the public hearing at 6:32 PM on proposed Local Law #1 “Tax Cap Override”.  Motion was seconded by Trustee Jones and passed unanimously.

The Village Board discussed ISD quote #ISD23817 in the amount of $6,239.89.  This item was tabled and Trustee Maney will obtain rates from ISD for the installation as well as an estimate for the time required to complete the installation by ISD.  This will be discussion at the 4/19/2021 meeting.

Motion was made by Trustee Maney to open the public hearing at 6:46 PM on proposed 2021 – 2022 Village of Delhi Budget.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to re-appoint Duane Sturdevant to the Planning Board, with his term expiring 2028.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to re-appoint Bryan Boyer to the Zoning Board of Appeals, with his term expiring 2026.  Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to hire Richard Maxey as Ex-Officio for the 2021-2022 fiscal year as a cost not to exceed $1,500.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to hire Ronald Pagerie PT per diem at a rate of $20 per hour.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Lamont to approve Tim Jordan to repair pavers on Main Street at a

cost not to exceed $2,400.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to close the public hearing at 7:00 PM on proposed Local Law #1 “Tax Cap Override”.  Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Lamont to close the public hearing at 7:01 PM on proposed 2021 – 2022 Village of Delhi Budget.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Local Law #1 “Tax Cap Override”.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to accept 2021-2022 budget with correction to Mayor’s salary on the salary schedule (page 2) to $8,744.  Motion was seconded by Trustee Jones and passed unanimously.

The Village Board discussed the importance of having more frequent evaluations of our Village employees.

Motion was made by Trustee Lamont to enter Executive Session at 7:07 PM for Employment History of a particular person.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to exit Executive Session at 7:32 PM.  Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones mentioned to the Village Board that MEGA letters will be going out shortly and we need to make more of an effort to let our residents know they are coming and be sure they do not look like junk mail when received by our residents.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Jones and passed unanimously. 

Meeting adjourned at 7:48 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 03/29/2021

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, March 29, 2021 at 6:00 p.m. in the Village Hall Boardroom.

Present:         Mayor:            Richard Maxey

                       Trustees:          Christopher Maney, and Jeremy Fitch

                        Mayor-Elect:  Sridhar Samudrala

                               

Via Zoom:  Trustees Barbara Jones and Ian Lamont

The meeting started at 6:02 p.m.

The Village Board started with discussion for the General budget and specifically outlined in Mayor’s Maxey’s email of 3/29/2021.  Board members were also given an example of a tax bill for a property in the Village of Delhi assessed at $100,000 and what the calculation would look like for the 6/1/2021 – 5/31/2022 budget.

The Board discussed budgeting $1,500 for Richard Maxey to serve as a consultant in the 21/22 year.

There was considerable discussion about raising or not raising taxes.  After this discussion, the Board decided unanimously to not raise property taxes this year.

Mayor Maxey indicated the current owner at 95 Main Street would be interested in selling the grass area behind the quonset hut to the Village of Delhi.  The Village Board can handle this at a later date but it would require a survey and boundary line adjustment.

The Village Board continued their budget discussion with the Water budget.  The budget as it stands now has a deficit funding of $80,149 to balance this budget.

The Village Board discussed raising the minimum water charge for customers that do not consume any water during an entire quarter from $5.00 to $10.00.  The board was unanimous on the increase to $10.00 per quarter.

The Village Board then discussed raising the water rates to help cover the additional loan repayment costs for the infrastructure upgrades that have been made by the Village.  Discussion was had that we should increase rates by 5% for all tiers.  The board was unanimous on the increase of all tiers by 5%.  The new water rates will be as follows:

Units               Rate eff 6/1/2021

0                      $10.00

1-9                  $  6.60

10-19              $  6.92

20-29              $  7.26

30-39              $  7.56

40-99              $  7.91

100+               $  9.41

The Village Board discussed the Water Capital Charge and was unanimous that the charge would increase from $3.30 currently to $3.55 effective 6/1/2021.

The Village Board further discussed that a user that has no consumption for the entire quarter would pay a flat $10.65 for the quarter for the Water Capital Charge.  The board was unanimous on the increase to $10.65 for the Water Capital Charge for someone with no consumption for the quarter.

Mayor Maxey notified the board that the Village cleaner has resigned effective 4/5/2021 as our cleaner.  Mayor Maxey would like to advertise for a cleaner.

Motion was made by Trustee Lamont to authorize the Village Clerk to advertise for a cleaner.  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had about paying Spratley & Son Tree Surgeons for an item that was pulled from the March 2021 abstract.

Motion was made by Trustee Maney to issue 2 checks to Spratley (1 for $10,050 for bid awarded at the 12/14/2020 meeting) and a separate check for $2,450 for the 3 additional trees taken down and authorized by the Street Superintendent.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor Maxey brought to the attention of the Village Board that we should be adding an out of district charge to haulers for septage delivered to the Wastewater Treatment Plant (WWTP)as these are not usually Village residents.  We will address this item on the April 19, 2021 agenda.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 8:15 pm.

Respectfully submitted,

Kimberly Cairns

Clerk-Treasurer

Board of Trustee Minutes 03/15/2021

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, March 15, 2021 at 6:00 p.m. in the Village Boardroom.

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Present:        Deputy Mayor:           Christopher Maney

                        Trustees:                    Jeremy Fitch, and Ian Lamont

Via Zoom:      Mayor Richard Maxey & Trustee Barbara Jones

Privilege of the floor was granted to Dan Horton to present a request from Justin Schwartz of Delta

Theta Gamma Inc. for consideration to the Village Board for relief on their water bill at 179 Main

Street.  The bill was for $3,342.50 for 203,000 gallons of water.  Deputy Mayor Maney explained to

Mr. Horton that we had two similar requests that would be considered by the Village Board later in our

agenda.

Deputy Mayor Maney acknowledged Chief Michael Mills and Jeffrey Gearhart, Chair were here to

present the final “Police Reform and Reinvention Collaborative Plan” to the Village Board.  The plan

was provided to the Village Board previously so they could review and ask questions of the

committee before approving and sending on to New York State.  Mayor Maxey said the plan had

been reviewed by our attorney, Earl Redding.  The Village Board wanted to thank Chairman Jeffrey

Gearhart and the committee for their work on developing this plan.  Chief Mills indicated the police

department could implement a lot of the items addressed in the plan right away and they have

proposed funding in their new budget to be able to implement the balance of items addressed.

Chairman Gearhart indicated their job doesn’t end with this report.  There will be ongoing evaluation

of this plan.

Motion was made by Trustee Fitch to adopt Resolution #4 of 2021“New York State Police Reform and

Reinvention Collaborative Plan” with changes noted on page 8 and page 9, and authorize the Mayor

or Deputy Mayor to sign the Certification Form which reads as follows:

“New York State Police Reform and Reinvention Collaborative Plan Certification Form

Instructions: The Chief Executive of each local government must complete and submit this

certification and a copy of their Plan to the Director of the New York State Division of the Budget on or

before April 1, 2021 at This email address is being protected from spambots. You need JavaScript enabled to view it..

I, Richard Maxey, as the Chief Executive of the Village of Delhi (the “Local Government”), hereby

certify the following pursuant to Executive Order No. 203 issued by Governor Andrew M. Cuomo on

June 12, 2020:

ₒThe Local Government has performed a comprehensive review of current police force deployments,

 strategies, policies, procedures, and practices;

ₒThe Local Government has developed a plan, attached hereto, to improve such deployments,

strategies, policies, procedures, and practices (the “Plan”);

ₒThe Local Government has consulted with stakeholders (including but not limited to: membership

 and leadership of the local police force; members of the community, with emphasis in areas with high

 numbers of police and community interactions; interested non-profit and faith-based community and

 local elected officials) regarding the Plan;

ₒThe Local Government has offered the Plan in draft form for public comment to all citizens in the

 locality and, prior to adoption of the Plan by the local legislative body, has considered the comments

 submitted; and

ₒThe legislative body of the Local Government has ratified or adopted the Plan by local law or

 resolution.”

Motion was seconded by Trustee Lamont and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW garage, DCEC Watermain and Asset Management Plan/Water System Evaluation.

Motion was made by Trustee Fitch to approve Vacri proposal for $16,300 lump sum to furnish and

install a 400 AMP ATS and $6,500 lump sum to furnish and install a 400 AMP panelboard.  Motion

was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to authorize Deputy Mayor to sign Change Order #4 to Vacri

Construction in the amount of $22,800 for contract VD1-E-20.  Motion was seconded by Trustee Fitch

and passed unanimously.

Motion was made by Trustee Lamont to approve the minutes of the February 22, 2021 budget &

regular meeting and February 24, 2021 bid opening.  Motion was seconded by Trustee Fitch and

passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #010 dated March 15, 2021 in the amount of

$92,356.25 (General fund $21,027.99, Water fund $27,422.86, and Sewer fund $43,905.40).  Motion

was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Lamont to accept Police Report for February 2021, Street Report dated

3/11/21, Water Report dated 3/11/21, Sewer Report dated March 10, 2021, Code Enforcement

Officer’s Report dated 2/22/21- 3/11/21, Treasurer’s Report February 2021 and Village Clerk’s Report

dated 3/15/21.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to approve replacement of the two clarifier valves at a cost of

between $10,000 and $12,000 per the quote from Jett Industries, Inc.  Motion was seconded by

Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont approve purchase of 9 new turbidimeters at a total cost of $25,951.35 per quote from Turnkey Control Solutions, Inc.  Motion was seconded by Trustee Fitch and passed unanimously.

Mayor Maxey indicated he had received an email from Michael Haas at Delta Engineers with his recommendation to award Riverwalk bid to Delaware Bulldozing.

Motion was made by Trustee Jones to award the Delhi River Park and Walk Phase 2 to Delaware Bulldozing at their bid of $65,890.  Motion was seconded by Mayor Maxey and passed unanimously.

Deputy Mayor brought up discussion about whether Village of Delhi should move forward with Summer Recreation in 2021.  There will be additional expenses involved in following guidelines for Covid as well as additional work for coaches for sanitizing, etc.  Deputy Mayor Maney indicated he would talk to Health Department to see what they say currently.  Village Clerk will send letter/email to Recreation coaches to see if they are interested in running programs again this year and be sure we hear any concerns they may have of running their respective program.

Motion was made by Trustee Fitch directing the Village Clerk to transfer $6,500 from fine money

received from G200 (Sewer checking) to G234 (WWTP Reserve).  Motion was seconded by Trustee

Lamont and passed unanimously.

Discussion was had that we should approve Sewer portion of the budget so that Stacey Eggers from

Red Door could submit our budget to NYC DEP.

Motion was made by Trustee Fitch to accept Sewer O & M budget of $1,286,420.76.  Motion was

seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to adjust the bill for 179 Main Street as follows - the Water rate to

1-9 unit rate for the total consumption of 203 units, no change in CAP charge, sewer charge would be

amended to minimum charge of $3.39 and  Village will allow a payment plan of up to 6 months to

repay without interest/penalty.  Motion was seconded by Trustee Lamont and passed unanimously.

Discussion was had by the Village Board regarding request from Buena Vista Inn about adjusting

their Water billing and waiving penalty because of their ongoing issue of finding and fixing some

concealed leaks.

Motion was made by Trustee Jones to amend their water billing to the lower rate and waive late fee.

Motion was seconded by Mayor Maxey and passed unanimously.

Discussion was had by the Village Board regarding request from Steve Mostert regarding water bill

for 18 High Street as a result of frozen pipes.

Motion was made by Trustee Maney to bill 18 High Street Water at the 1-9 rate for the actual

consumption based on the 3/31/2021 read, no change to CAP charge, sewer charge would be at

the 1-9 rate for their normal consumption as long as we are able to obtain a photo from Steve Mostert

of the broken pipe and confirm with Jerome Decker, Water Supervisor, that this excess water didn’t

likely get treated.  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village Board that NYS DOT needs a resolution from Village of Delhi

that affirms its willingness to assume ownership of the parcel (Map 144, Parcel 299 – 0.404± acres)

and grants authorization for Clerk and/or Deputy Mayor to execute the agreement and related

documents.

Motion was made by Trustee Fitch to adopt Resolution #3 of 2021which reads as follows:

WHEREAS, New York State Department of Transportation is willing to surplus the property in the area of the Village basketball court (Map 144, Parcel 299 – 0.404± acres) to Village of Delhi

WHEREAS, Village of Delhi affirms its willingness to assume ownership of the parcel (Map 144, Parcel 299 – 0.404± acres) and grants authorization for someone to execute the agreements and related documents.

THEREFORE, BE IT RESOLVED, that the Village of Delhi grants authorization for Village Clerk and/or Deputy Mayor to execute the agreements and related documents.”

Motion was seconded by Trustee Lamont and passed unanimously.

Deputy Mayor Maney updated the board that Village and Town had submitted a joint grant application

to Soil & Water for design work for Woolerton Street Bridge

Trustees Lamont and Jones indicated that the Zoning Review Board has sent surveys to Delhi

Chamber and Delaware County Chamber. Surveys have also been sent to local lawyers and realtors

To get their input.

Motion was made by Trustee Lamont to authorize Deputy Mayor to sign Estimate for Supplement No.

21 quoted between $535 and $590 to allow General Codes to proceed with the supplement.  Motion

was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to accept donation of $175 from Greater Delhi Area Chamber of

Commerce and $100 from Delhi Historical Society, both for Bicentennial program.  Motion was

seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept donation of $7,500 from Delaware National Bank for

fireworks etc.  Motion was seconded by Trustee Lamont and passed unanimously.

Discussion was had by the Village Board about the updated ADA Policy from Heather Ross, which

includes a Grievance Procedure.  The board wasn’t clear on “[Name of Recipient]” whether that

should have been updated?  This item was tabled to allow the Village Clerk to clarify with Heather

Ross and update this policy to bring back to the Village Board.

Discussion was had by the Village Board to accept Resolution #2 of 2021, which reads

“A RESOLUTION PROVIDING FOR A PLAN FOR THE INVESTIGATION OF

COMPLAINTS CONCERNING HOUSING DISCRIMINATION IN THE VILLAGE OF DELHI

WHEREAS, the Federal Fair Housing Law, as well as the Laws of New York State, prohibit discrimination in the sale, rental, financing, and brokerage of housing based on race, creed, color, gender, national origin, familial status, or handicap: and

WHEREAS, the Village of Delhi is committed to furthering the Federal Housing Act within the boundaries of the Village of Delhi.

NOW THEREFORE, be it resolved by the Village of Delhi, as follows:

SECTION I. The Village Clerk of the Village of Delhi is hereby designated to receive and accept written complaints and grievances concerning allegations of discrimination in the sale, rental, financing, and brokerage of housing based on race, creed, color, national origin, familial status, or handicap within the boundaries of the Village of Delhi.

SECTION II. All such complaints shall be promptly referred to the Secretary of the US Dept. of Housing and Urban Development with the Secretary or his designee, in any such investigation or other action as result of a complaint.

SECTION III. The Village Mayor and all other officials, employees and agents of the Village of Delhi shall fully cooperate with the Secretary or his designee, in any such investigation or other action as a result of a complaint.

SECTION IV. This resolution shall take effect immediately.

PUBLIC NOTIFICATION FOR THE VILLAGE OF DELHI

FAIR HOUSING LAW

 

Notice is hereby given that the Village of Delhi is committed to prohibiting discrimination based upon the basis of race, color, religion, sex, handicap, familial status, or national origin in the sale, lease, or rental, advertising, and financing of housing.

Persons who feel they have been discriminated against in the provision of housing should contact the Village of Delhi Clerk:

Village of Delhi

Village Hall

9 Court Street

Delhi, NY 13753

607-746-2258

Or HUD Toll Free Number 1-800-424-8590

Or 1-800-424-8529 (TDD) for the hearing impaired.”

Motion was made by Trustee Jones to accept Resolution #2 of 2021.  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had regarding the 2/24/2021 email regarding the Cable franchise renewal with comments from Computel Consultants.  This item is on hold until we get information from Earl Redding.

Discussion was had about the renewal with MEGA.  Mayor signed this renewal agreement on 3/9/2021 after receiving approval all Board members.

Discussion was had by the Village Board regarding Section 3 Participation Plan agreement that needs to be signed by Mayor or Deputy Mayor.

Motion was made by Trustee Jones to authorize Deputy Mayor Maney to sign the Section 3 Participation Plan agreement for “The Hollow” grant submission.  Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village Board regarding the 2021 Occupancy Tax Recipient Contract Community Celebrations.  Village Clerk needs to clarify Section 1 with Heather Ross.

Motion was made by Trustee Lamont to authorize Deputy Mayor Maney to sign 2021 Occupancy Tax Recipient Contract Community Celebrations, after clarification is made with Heather Ross.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to accept the donation of $1,200 from 2021 Tourism Grant and match with funds from Recreation money (J fund).  Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the Village Board regarding a request from Christa Schafer at Delaware County asking tax penalties be waived for 2 tax bills for the property at 97 Main Street that Delaware County purchased from Decker Advertising.  Village Clerk inquired to New York Conference of Mayors (NYCOM) regarding this issue and was told by them that penalties should not be waived.

Motion was made by Trustee Fitch to set the public hearing for Local Law #1 “Tax Cap Override” for

April 5, 2021 at 6:30 p.m.  Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to set the public hearing for the 2021-2022 tentative budget for

April 5, 2021 at6 6:45 p.m.  Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Lamont to adjourn.  Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 9:37 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Police Reform Hearing Minutes 03/01/2021

A Police Reform Public Hearing was held on Monday, March, 1, 2021 at 6:00 p.m. in the Village Hall Boardroom.  The public was invited to join through Zoom.  

The meeting started at 6:00 p.m.

Committee Present: Jeffrey Gearhart- Chair, Michael Mills- Police Chief, Michele DeFreece, Ryder Galvin- SUNY Delhi and Sarah Krzyston- SUNY Delhi.

Jeffrey Gearhart- Chair opened the zoom meeting to the public, to voice their input, corrections and/or criticism regarding the recent survey.

John Hubbard- District Attorney, Stamford said that the recommendations put together by the Committee are appropriate and do-able.

David Krzyston- Town of Delhi resident agreed with John Hubbard and said he realizes that the police department has a limited budget and believes things can be done without a lot of money.  He felt the recommendations were respectful. 

Jeffrey Gearhart responded that the surveys received a very positive response from the public and that there wasn’t a lot to be addressed in a major way.  He said the community feels safe, pleased and comfortable with how the police department is operated. Jeffrey then asked if anyone on the committee wanted to speak.

Mike Mills- Chief spoke and said they had received a good response back on the surveys.  Mike reported that of the 1800+ surveys mailed out, the committee received about 350-400 surveys back in total (from the mail and on-line)  Mike said there was good insight in regards to the police department and that overall, the public felt safe in the village.  Mike thanked the committee, the residents, SUNY Delhi and his employees at the police department who all responded to the survey.

Sarah Krzyston- Committee reported that overall this was a good experience and that the committee has learned of things to improve on in the community. 

Michele DeFreece- Committee reported that it was a great opportunity to truly assess our community. She said that despite Covid-19 it was an exciting time to move forward and that the connections they have developed with Sarah and Ryder were good. 

Ryder Galvin- Committee stated that overall the survey was extremely positive.  He reported that there are some things that can be tweaked, like better police visibility and recommended using Lexipol to help fix the issues.  

Dave Kryston asked if the committee has identified any recommendations that they can do right away? Mike Mills responded that the committee is looking into: Policy updates and addressing critical standards to develop a program for harmful addiction and substance approach. Mike reported that there was a high public concern about substance abuse in the area. 

Jeffrey Gearhart responded that some of the changes don’t require a monetary commitment and can be started now but that there are a number of things that do require a monetary commitment from the Village Board.  Jeffrey stated that at the 3/15/21 Village Board Meeting, the board will have this information represented to them and hopefully the board will be “on board” with the changes.  The Committee can’t commit until the board approves the changes.

Mike Mills feels the board seems to be agreeable and that the village is presently budgeting for these changes to take place.  Mike said the village   takes pride in training our police officers, the instructors and through on- line training through Police One. He said the police officers get at least 3 hours of training each month.

John Hubbard asked what the cost was to purchase body cams for the Police Officers. Mike Mills said the cost for body cams is a lot but that he is looking into getting grants to support the funding as well as the village tax base.  Mike stated that the tax base is not available until at least the next budget year.  Jeffrey Gearhart stated that the body cams will be purchased as the funds become available and that will take time.    

Katie Kloss-Delmar, NY a former Village of Delhi resident, joined the meeting at 6:14 p.m. and stated that she was just listening and had no comments at this time.

Matt Kryzston- Village of Delhi resident, joined the meeting at 6:15 p.m. and stated that he didn’t have any comments. 

John Hubbard asked when these recommendations were going to be presented to the board and Mike Mills responded that they plan to on 3/15/21. 

Jeffrey Gearhart said he posted a draft of proposal on the Village of Delhi Website for people to review and ask questions before the 3/15/21 meeting.  Mike Mills then sent the email address for the Delhi P.D. for people to send to: This email address is being protected from spambots. You need JavaScript enabled to view it. on the zoom remarks section.

Matt Krzyston asked if the committee had discussed the response rate compared to other communities.  Mike Mills said they received between 350-400 responses back in total.  He said more community members responded then did stake holders.  Jeffrey Gearhart responded that 2/3 of the responses were received from the mail survey.  Jeff said the committee was fairly surprised as all of the responses were similar and that probably the most disparity came from college students.  Matt Krzyston then responded that normally there isn’t a great response to these type of things, but that he was surprised with the good response it did bring. 

Mike Mills said there were about 170-180 responses from the mail-in survey.  Ryder Galvin said they received about 130 on-line surveys back.  John Hubbard reported that he was part of the Sidney P.D. survey and their response was about 400. 

Regina Krzyston- Village of Delhi resident, joined the meeting at 6:21 p.m.

Matt Krzyston hopes that the responses are useful as some communities blow off doing the recommendations and then he thanked Chief Mills.

Michele DeFreece stated that the committee had started at the beginning of November 2020 and reviewed literature that Chief provided- locally, regionally and worldwide.  The committee gathered the information from the Village Police Department, stake holders and community members.  

Michele said the committee met weekly for 1 ½ - 2 hours at a time and that the people want to have a positive town.  Michele believes the recommendations are positive and were well written so the board can move forward with them.  She advised it was a great experience for the community residents and looks forward to great things in the community. 

Katie Kloss spoke and said it is a “great plan” and thanked everyone for doing it. 

Dave Kryzton said it was a great opportunity to do it and to be part of it.

Regina Krzyston thanked the committee for all of their hard work. 

Jeffrey Gearhart spoke again and said the village is on-going and changing and as the village changes; the police department will have to change too.  The evaluation process should be part of changes and developments.

Jeffrey Gearhart said the committee plans to meet again on Tuesday, March 9, 2021 at 4:30 p.m. to finalize the plans and see if there are any additional comments before they present them to the board.  

Michele DeFreece said the plan is true to the village and not sugar-coated. She said when people see the truth on paper it is healthy. 

Mike Mills ended the meeting at 6:31 p.m.

Respectfully submitted,

Jean Yager

Deputy Clerk- Treasure

Board of Trustee Minutes 02/24/2021

Bids for Delhi Recreational River Trail & Park – Phase 2 bid were opened on Wednesday, February 24, 2021 at 12:00 p.m. at the Village Hall.

Present:  Boland’s,  Hubbell, Inc.,

                Richard Maxey, Michael Haas

                               

The bids were opened beginning at 12:00 PM.

The bids were as follows:

            Boland’s                                            $149,000

            Delaware Bulldozing, Inc.              $  65,890

            Hubbell, Inc.                                     $124,900

            Tweedie Construction, Inc.                $128,322

Bids will be reviewed by Michael Haas, submitted to NYS for review and approval and then recommendation will be made to Village of Delhi board.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 02/22/2021

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 22, 2021 at 5:30 p.m. in the Village Hall Boardroom.

The meeting started at 5:30 p.m.

Present:        Mayor Richard Maxey

                        Trustees:   Christopher Maney, Jeremy Fitch, Barbara Jones and Ian Lamont

Village Board reviewed proposed Police budget given by Michael Mills, Chief.  The total proposed budget is $501,375 and was reviewed with the police committee. This includes proposed raises as follows:

Raise        21-22 Rate                                  Raise        21-22 Rate

Chief              $0.25              $35.72            Sergeant        $0.25              $27.38

Detective       $0.25              $26.87            F/T Officer1   $1.74              $25.11

F/T Officer 2  $1.74              $25.11            P/T Patrol       $1.00              $21.00

Police Clerk  $1.00              $21.00            Cr Guards      $0.00              $20.00

Shift Diff        $0.03              $  1.15            Earned leave            $1.00              $21.00

Instructors     $1.00              $21.00            DSS Detail    $1.00              $21.00

Fiaschi sick                           $7,373.00

Chief Mills indicated to the Board that the increase to contractual is for the increased cost for policy updates.

Village Board reviewed the proposed Water budget given by Jay Decker.  The total proposed budget is:       F8310             $101,500.00              F8320             $25,000.00

            F8340             $226,200.00              F90                 $88,025.00

            F97                 $252,324.00              F99                 $70,000.00

TOTAL                        $763,049.00

Village Board reviewed the proposed Street budget given by Michael Brown.  The total proposed budget is:

            A5010            $  23,800.00              A5100            $301,950.00

            A5182            $  41,000.00              A5410            $  18,000.00

            A7110            $    4,000.00

            TOTAL            $388,750.00

Michael Brown indicated his budget is basically no change.  Salt price from Delaware County is going from $61per to $81 per.  Trustee Maney said we should see about Delaware County giving salt to the Village instead of billing us.

RECREATION BUDGET – Christopher Maney

Trustee Maney indicated the Recreation budget should remain the same as last year.

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, February 22, 2021 at 6:30 p.m. in the Village Hall Boardroom.

The meeting started at 6:30 p.m. with the Pledge of Allegiance.

Glenn Nealis from Delaware County Economic Development was present to answer any questions regarding the award for Verdugo Hospitality (The Hollow).

Motion was made by Trustee Jones to Accept funding award from New York State Office of Community Renewal for Fiscal year 2021 Community Development Block Grant Small Business Assistance Program for $32,000 to assist Verdugo Hospitality (The Hollow)”.  Motion was seconded by Trustee Maney and passed unanimously.

There was no public present for Privilege of the floor.

Motion was made by Trustee Fitch to approve the minutes of the January 25, 2021 regular & budget

meeting and February 8, 2021 budget workshop.  Motion was seconded  by Trustee  Jones and

passed unanimously.

Motion was made by Trustee Maney to approve Abstract #009 dated February 22, 2021 in the

 amount of  $138,568.92 (General fund $35,050.87, Water fund $11,860.99, Sewer fund  $57,282.47,

Joint Activities $5,000 and Trust and Agency fund $29,374.59).  Motion was  seconded  by Trustee

Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept Police Report for January 2021, Street Report dated

2/18/21, Water Report dated 2/19/21, Sewer Report dated February 18, 2021, Code Enforcement

Officer’s Report dated 1/25/21-2/19/21, Treasurer’s Report Janaury 2021 and Village Clerk’s Report

dated 2/22/21.  Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to approve sewer purchases as follows:  1.) Aeration tank motor

and blower combination from USA Bluebook $4,840.25 and $13,937.25 respectively; 2) Seepex wet

 end sludge pump rotor-stator for $5,250.00 and 3) Gorman Rupp bellows pumps and parts for press

 pumps for $4,754.57.  Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering was not present at our meeting but provided a written report with updates on Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW garage, DCEC Watermain and Asset Management Plan/Water System Evaluation.

Resolution No. 1 of 2021 – Adoption for The Village of Delhi Continuation of Operations Plan Specific to a Public Health Emergency Involving a Communicable Disease.

Motion was made  by Trustee Jones to approve Resolution No. 1 of 2021 as follows:

“RESOLUTION NO.  1 of 2021

TITLE:  ADOPTION OF THE VILLAGE OF DELHI

CONTINUATION OF OPERATIONS PLAN SPECIFIC TO A PUBLIC HEALTH EMERGENCY INVOLVING A COMMUNICABLE DISEASE

 

WHEREAS, the spread of the Novel Coronavirus (COVID-19) pandemic has caused a public health emergency throughout the United States and indeed the world; and

 

WHEREAS, said pandemic has resulted in a number of changes to operations of local governments as a result of previously unforeseen conditions and impacts; and

 

WHEREAS, amendments to the NYS Labor Law Education Law require all public employers to be prepared for a public health emergency involving a communicable disease by requiring the drafting and publication of a Continuation of Operations Plan for use during such an emergency; and

 

WHEREAS, The Village of Delhi has prepared a Continuation of Operations Plan and has afforded all applicable duly recognized or certified representatives of the Village of Delhi employees an opportunity to comment and provide input on the Plan and the actions in the Plan; and

 

NOW THEREFORE, BE IT RESOLVED that the Village of Delhi hereby adopts the above referenced Continuation of Operations Plan, effective immediately; and

BE IT FURTHER RESOLVED that the finalized plan be published in conspicuous locations within the Town/Village as well as on the municipal website and employee handbook (if applicable)”

 

Motion was seconded by Trustee Lamont.  Trustee Lamont commented that we need to define close contact and prolonged exposure.  This was passed unanimously.  It is noted that both Union Reps for Teamster and PBA Rep have accepted the plan.

Trustee Fitch indicated that he and Trustee Lamont  had a Police Committee meeting on Thursday.  The committee went over the police survey.  Chief has 2 police officers coming to the end of their probation period.  Livescan should be coming soon.

Discussion was had by the Village Board regarding the 2021 Cooperative Agreement Renewal with Delaware County DSS.  This was reviewed by Earl Redding @ Roemer and he had concerns.  Mayor Maxey will forward this to Delaware County to initiate a conversation between Delaware County Attorney (Amy Merklen) and Earl Redding to resolve issues with this renewal contract.

Trustee Jones gave an update for the Bicentennial Committee.  She provided a listing of Spring Events the committee has scheduled.  Mugs are being sold by Main Street Cards and Cross Roads Café and are selling very well.  Polo shirts have been ordered for the committee.

Discussion was had regarding the quote from ISD for the network server and Village Clerk workstation.  Trustee Maney indicated he was waiting for a revised quote from ISD to off-site backup.  It looks like offsite backup is included in the 12/7/2020 quote.  Trustee Maney was also not familiar with Cylance software.  This item was tabled.  Trustee Maney will look into details and make a recommendation to the board.

Glenn Nealis was still at our meeting and was able to tell the Village Board that the St. Patrick’s Day Parade has been cancelled by the committee.

Mayor Maxey presented an updated Job Description for Street Supervisor to the Village Board.  The only addition was to add “Requires Water Distribution license within 3 years of hire date.”

Motion was made by Trustee Maney to approve the updated Job Description for Street Supervisor.  Motion was seconded by Trustee Lamont and passed unanimously.

Clerk will advertise Help Wanted for Street Supervisor.  Deadline for applications will be 3/24/2021.

Discussion was had by the Village Board about the Petition for Cessation of Fire Siren.  Mayor Maxey indicated the Fire Commissioners meet next on March 4.  The Village Board could send a letter to the commissioners.

Motion was made by Trustee Jones for Village of Delhi Board to send a letter to the Fire Commissioners for them to consider the request and keep the Village Board informed of the status of this issue and of any public meetings.  Motion was seconded by Trustee Lamont.  Trustee Fitch was not in favor of this letter.  All other members of the board were in favor of the letter being mailed.

The Village of Delhi received a 2/18/2021 email from Ray Pucci @ Delaware County Chamber regarding a Thank You Small Business Owners video project.  The Village Board is in favor of this effort.

The Village received 30-day advance notice from Tuna II LLC @ 82 Main Street for their liquor license.

The Village received 30-day advance notice from Catskill Momos Inc. @ 191 Main Street for their liquor license.

Motion was made by Trustee Fitch to adjourn.  Motion was seconded by Trustee

Lamont and passed unanimously.

Meeting adjourned at 9:20 p.m.

Respectfully submitted,

Kimberly Cairns

Village Clerk

Board of Trustee Minutes 02/08/2021

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, February 8, 2021 at 5:30 p.m. in the Village Hall Boardroom.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Barbara Jones and Ian Lamont

Sr. Wastewater Treatment Operator David Hornbeck and Nickolas Guth
Stacey Eggers, Red Door Consulting

Via phone: Richard Maxey, Mayor

The meeting started at 5:37 p.m.

Board reviewed sewer department budget with David Hornbeck and Stacey Eggers. There is an equipment wish list totaling 71,500 incorporated.

There is also a list of items to be completed before June 2021.

Discussion was had that we need to add funding for 5 computers in budget G8110.440 (Office Supplies)

Discussion was had to change budget G8130.420 (Building Maintenance) back to $25,000.

Stacey will move forward with changes to the Sewer budget and get to the Village Clerk to forward on to the Mayor and Trustees.

Motion was made by Trustee Lamont to appoint Jim Corcoran to the Zoning Board of Appeals to replace Antha Robbins with his term to expire 2025. Motion was seconded by Trustee Fitch and passed unanimously.
Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 6:50 pm.

Respectfully submitted,

Kimberly Cairns
Clerk-Treasurer

Board of Trustee Minutes 01/25/2021

A budget workshop of the Board of Trustees of the Village of Delhi was held on Monday, January 25, 2021 at 5:30 p.m. in the Village Hall Boardroom.

Future budget workshops:
February 1, 2021 5:30 PM – 6:30 PM Sewer – Dave Hornbeck & Stacey Eggers (Red Door)

February 22, 2021 5:30 PM – 6:30 PM Police – Michael Mills
Water – Jay Decker
Street – Michael Brown

The meeting started at 5:30 p.m.

Motion was made by Trustee Fitch to appoint Ian Lamont as a Trustee to replace Robin Hultenius with his term to expire 2021. Motion was seconded by Trustee Jones and passed unanimously by Fitch, Jones and Maxey. The oath of office book was signed by Ian Lamont.

Present: Mayor Richard Maxey (by Skype)
Trustees: Jeremy Fitch, Barbara Jones and Ian Lamont
Absent: Christopher Maney

Mayor Maxey presented the following budget lines:

A1010 – Board of Trustees – no change from last year
A1210 – Mayor – 3 options – proposal #1 – decrease Mayor’s salary by $1,000
#2 – decrease Mayor’s salary by $1,500, add $1,500 for
Managing consultant
#3 – would be no change
A1420 – Law – leave .100 same, attorney will remain the same
.110 – budget $18,000
A7510 – Historian - .400 reduced back to $500, as the increase in contractual was for extra
planning involved for the Bicentennial.

Code Enforcement budget was submitted by Tom Little, Code Officer

A8010 – proposed 3% increase in .100 (personal services)
proposed decrease in vehicle fuel to $1,200 (from $1,500)
other lines remain the same
A8020 – no change

Clerk / Building budgets were presented by Kim Cairns, Village Clerk, with the following proposed changes:

A1325.100 (personal services) 3% increase is proposed for Village Clerk
.412 (Equipment Rental) – increased from $3,300 to $4,000
.442 (Auditors Expense) – increased from $17,000 to $19,000 per their proposal
All other budget lines remain unchanged
A1410.100 (personal services) 3% increase proposed for Deputy Clerk and Assistant Clerk
A1450 (Elections) – no change
A1620 (Buildings) – no change
A1910.400 (Unallocated Insurance) – agent projects 3% increase, $65,000 should be
adequate. No changes to this budget
A3510 (Safety from Animals) – no change
A4010 (Public Health) – no change
A9010.800 Fire & Police Retirement – increase from $63,000 to $91,000 per projected invoice from NYS Retirement
A9030.800 Soc. Security – increase from $49,000 to $52,000
A9040.800 (Workers Comp) – increase from $10,000 to $12,000
A9050.800 (Unemployment) – decrease from $3,500 to $2,000
All other budgets under A90 (Employee Benefits) – no change

Recreation budget wasn’t presented as Chris Maney wasn’t at the meeting tonight. Village Clerk will get in touch with Trustee Maney to see if he would like to have this ready for discussion on 2/1/2021 when we discuss the Sewer budget or on the evening of 2/22/2021 when we discuss the balance of the budgets.

A regular meeting of the Board of Trustees for the Village of Delhi was held Monday, January 25, 2021 at 6:30 p.m. in the Village Hall Boardroom.

The meeting started at 6:32 p.m. with the Pledge of Allegiance.

There was no public present for Privilege of the floor.

Motion was made by Trustee Jones to approve the minutes of the December 14, 2020 regular
meeting. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #008 dated January 25, 2021 in the amount of
$203,557.23 (General fund $24,869.14, Water fund $26,902.49, Sewer fund $76,304.61, Water
System Improvement fund $16,430.00 and Trust and Agency fund $59,050.99). Motion was
seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to accept Police Report for December 2020, Street Report dated
1/22/21, Water Report dated 1/21/21, Sewer Report dated January 2021, Code Enforcement Officer’s
Report dated 12/12/20-1/24/21, Treasurer’s Report December 2020 and Village Clerk’s Report dated
1/25/21. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones to approve transfer of $10,323.21 from Water Source & Dist.
Rsv. (F232) to Water System Improvement (HA200) to cover the Roemer bill in the current abstract.
Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on Water Project, Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW garage, DCEC Watermain and Asset Management Plan/Water System Evaluation.

Motion was made by Trustee Fitch to authorize Mayor to sign Change Order #3 with Vacri Construction for Contract VD1-E-20 in the amount of $12,420.37 resulting in final contract value of $82,410.37. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to authorize Clerk to issue payment to Vacri Construction in the amount of $26,433.52 for contract VD1-E-20. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Lamont to re-appoint Eric Efthimiou to the Planning Board with his term to expire in 2026. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to appoint Andrea Ghersi to the Planning Board , replacing Roger Hillstrom, with his term to expire in 2027. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Jones to re-appoint Nancy Hughes to Zoning Board of Appeals with her term to expire 2024. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Fitch to appoint Ryan Sturdevant to the Zoning Board of Appeals to replace Ian Lamont with his term to expire 2023. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adopt Policy from NYSUPA as drafted by our Village attorney. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to schedule a public hearing for March 1, 2020 at 6:00 p.m. for the Police Reform Committee. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had that Village of Delhi Planning Board has a Zoom meeting scheduled for 2/2/2021 where they will continue discussion on the Adair property as well as their regular monthly meeting.

Trustee Jones gave an update for the Bicentennial Committee. The committee has sponsored a February “Vintage Valentines” with Delaware County Historical Association and local businesses. Trustee Jones noted that the Village board should be accepting donations officially.

Motion was made by Trustee Jones to accept the previous donation from T. Helgott-Renfroe Foundation for $1,000 and Thomas Snyder for $100 to Bicentennial Committee. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Jones continued update for Bicentennial. She noted March 16, 2021 is the official Bicentennial for the Village. The committee has scheduled a community service/clean up day on Saturday, April 24, 2021. The committee talked about getting t-shirts for workers/volunteers. There will also be a hike up Bramley Mountain on May 15, 2021,an architectural history walking tour on May 22, 2021, and a Cemetery tour in June. The board endorsed these plans

Motion was made by Trustee Fitch to appoint Ruth Vredenburg and Suzanne MacDonald as election inspectors for the March 16, 2021 Village Elections. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch authorizing the Mayor to sign the Payroll Software Support Contract and Municipal Accounting & Budget Preparation Software Contract with Williamson Law Book Company and directing the Clerk to remit payment in the amount of $864.00 for each. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones directing Mayor to sign “Notification of Appointment of Registrar of Vital Statistics”. Motion was seconded by Trustee Lamont and passed unanimously.

Motion was made by Trustee Jones to have the Mayor forward the Public Health Emergency Plan to PBA and Teamster Unions for them to review. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Lamont and passed unanimously.

Meeting adjourned at 7:58 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 12/14/2020

A regular meeting of the Board of Trustees for the Village o Delhi was held on Monday, December 14, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Guests: Bill Brown, Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the Floor was granted to Robin Hultenius (chair) who gave an update to the Village board on the Police Reform Committee. Robin reported that the committee has met three times and has developed a comprehensive questionnaire which will be mailed to residents, stakeholders and will be available online. The public is encouraged to participate in scheduled meetings and there will be a public hearing.

Motion was made by Trustee Fitch to allow Chair Robin Hultenius to obtain the best pricing and move forward with mailing the questionnaires. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve the minutes of the November 16, 2020 regular meeting with noted changes. Motion was seconded by Trustee Maney and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #007 dated December 14, 2020 in the amount of $173,010.04 (General fund $54,574.06, Water fund $18,723.07, Sewer fund $71,021.06, and Trust and Agency fund $28,691.85). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept Police Report for November 2020, Street Report dated 12/10/20, Water Report dated 12/10/20, Sewer Report dated 12/9/20, Code Enforcement Officer’s Report for 11/14/20-12/11/20, Treasurer’s Report November 2020 and Village Clerk’s Report dated 12/14/20. Motion was seconded by Trustee Maney and passed unanimously.

Bill Brown from Delaware Engineering provided project updates on the Water Project, Depot Street Wellhouse, Prospect Street Pump Station, Depot Street DPW Garage, DCEC Watermain, Asset Management Plan/Water System Evaluation.

The Village Board reviewed 5 bids that we received for demolition of the old clarifier building at the Wastewater Treatment Plant, to include hauling the debris to the landfill. The quotes were as follows:
LaFever Excavating, Inc. $4,150.00
A & M Excavating $6,500.00
Excavating & Logging $2,245.00
Mason and Noble Construction LLC $5,900.00
Delaware Bulldozing Corp. $4,890.00

Motion was made by Trustee Jones to award demolition of the old clarifier building at the Wastewater Treatment Plant to Excavating & Logging of Delhi for their bid price of $2,245.00. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had about the quote from Drain Service Pros, included with the Water Report. The quote is $2,400 for sewer main jetting/root debris removal at 3 trouble areas.
Motion was made by Trustee Maney to approve the quote from Drain Service Pros in the amount of $2,400 for the jetting/root debris removal for these 3 trouble areas. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village Board about whether the skating rink can be set up as the loggers have discontinued logging right now as the hillside is too wet. The board agreed it was fine to set up the skating rink.

Mayor Maxey advised the Village Board that the Village Planning Board would be a holding a Zoom Public hearing on 1/5/2021 at 6:00 PM for the site plan application for the Adair property for a subdivision.

Motion was made by Trustee Jones to authorize the Clerk to move forward with Delaware National Bank for Business Internet Banking allowing Clerk Cairns and Deputy Clerk Yager to utilize the online banking system. Motion was seconded by Trustee Fitch and passed unanimously.

The Village Board had discussion regarding a request from a taxpayer at 46-48 Elm Street for relief of penalty on their Village tax bill as they hadn’t received the June 2020 billing as they purchased property in March during Covid and the owner information wasn’t updated by Delaware County.

Motion was made by Trustee Maney to allow payment of the original tax amount of $1,447.20 as long as payment to Village of Delhi is postmarked within 10 days (12/25/2020). Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the 2021 Town Planning Advisory Service contract and directing the Clerk to remit the $3,500 fee for the same. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones gave an update on the Bicentennial Committee. The committee is moving forward. A Facebook event has been established to promote the January 2 kickoff event. There will be a Zoom meeting on Wednesday (12/16/2020). There will be an ad in the Shopper this week. A press release has been developed and there will be a photo tomorrow morning at 11:00 AM to unveil the Bicentennial mugs with the logo and to recognize Julian Peploe, the designer.

Mayor Maxey announced the receipt of a $1,000 donation towards the Bicentennial from the Helfgott-Renfroe Foundation. The Village Board gratefully accepts this most generous donation. Trustee Jones will write a letter of thanks.

Trustee Maney has been in touch with Chris Ranc at ISD and received a revised quote for a network server and Village Clerk workstation. There are a few additional questions. This will be tabled until the January meeting.

Mayor Maxey reported that the sidewalks were ground of trip hazards for this year. He also reported that NYS is requiring the Village to file a Pandemic Plan by 4/1/2021. The Village is working with Ken Manuel from Delaware County Planning who has taken the lead on this countywide mandate.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 8:57 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 11/16/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, November 16, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Guests: Bill Brown, Glenn Nealis and Jesse Hilson (The Reporter)

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

There was no public present for Privilege of the floor.

Motion was made by Trustee Fitch to approve the minutes of the October 19, 2020 regular meeting and October 29, 2020 special meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Fitch to approve Abstract #006 dated November 16, 2020 in the amount of $291,402.73 (General fund $119,742.53, Water fund $42,376.03, Sewer fund $91,529.49, Water System Improvement fund $8,907.83, and Trust and Agency fund $28,846.85). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for October 2020, Street Report dated 11/13/20, Water Report dated 11/13/20, Sewer Report dated 11/12/20, Code Enforcement Officer’s Report for 10/16/20-11/13/20, Treasurer’s Report October 2020 and Village Clerk’s Report dated 11/16/20 including the 2 transfers totaling $80,500 to Sewer reserves ($30,500 to Sewer Equipment Reserve G231 & $50,000 to WWTP Reserve G234). Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to S & H Mechanical in the amount of $14,400 for heater installation. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to accept the bid from Dianich Excavating in the amount of $6,560 for the water extension on DCEC. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to open the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Fitch at 6:31 p.m. and passed unanimously. Glenn Nealis was available to discuss this application and answer any questions. There was no one present from the public for comments.

Discussion was had by the Village board regarding the request made by Glenn Nealis to release funding from the Sewer pipeline reserve.

Motion was made by Trustee Maney to release $50,000 from the Pipeline/Pumpstation Reserve account (G232) payable to Delaware County Industrial Development Agency per the request dated 11/10/2020. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to close the public hearing for the Community Development Block Grant (CDBG) for Verdugo Hospitality. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones approved the resolution as follows:

“AUTHORIZATION FOR THE SUBMISSION OF AN APPLICATION TO NEW YORK STATE OFFICE OF COMMUNITY RENEWAL FOR FISCAL YEAR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING

WHEREAS, the NYS Office of Community Renewal is accepting application from eligible communities for funds available through the 2020 Community Development Block Grant Small Business Assistance Program; and

WHEREAS, a request for assistance, in the form of a grant, has been received by the Village for the expansion of an existing business; and

WHEREAS, Verdugo Hospitality is proposing to invest $85,000 for a project involving interior renovations and the purchase and installation of new furniture, fixtures and equipment to expand their operations and services and will result in the creation of 2 full time and 1 part-time jobs within the Village of Delhi; and

WHEREAS, the Village of Delhi has held a public hearing to obtain citizen’s views in relation to the application for funds; and

WHEREAS, the NYS Office of Community Renewal application process requires that the governing body of the applicant authorize the submission of the application and related actions.

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees for the Village of Delhi hereby authorizes the Mayor of the Village of Delhi to submit an application to the NYS Office of Community Renewal and to act in connection with the submission of the application, including the execution of all required certifications and forms and to provide such addition information as may be required.”

Motion was seconded by Trustee Maney and passed unanimously.

Discussion was had by the Village board regarding the Sewer Department request to purchase a snow blade from Eklund.

Motion was made by Trustee Fitch to purchase a snow blade from Eklund at a cost of $3,158.56 for the skid steer. Motion was seconded by Trustee Maney and passed unanimously.

Trustee Jones gave an update on the Bicentennial Committee. She indicated the Village Historian has a facebook page to promote the event(s). They are moving ahead with banners using the Bicentennial log. They have planned a scavenger hunt and things are moving ahead for the planning of the January 2, 2021 kick off event.

Mayor Maxey indicated there would be a Planning Board meeting on December 1, 2020 @ 6:00 PM for a site plan for a proposed subdivision on Cherry Hill.

Discussion was had by the Village board getting online with Zoom.

Motion was made by Trustee Jones to sign Village of Delhi up for Zoom for small & medium business at a price of $199.90 per year. Motion was seconded by Trustee Fitch and passed unanimously.

Discussion was had by the Village board about the ISD quote #ISD23598 for $2,639.97 for a network server and Village Clerk workstation. The Village board decided to table this for now and Chris Maney will get in touch with Chris Ranc @ ISD.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:56 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 10/29/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Thursday, October 29, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones

The meeting started at 12:00 PM for the purpose of approving the below supplemental resolution.

SECOND SUPPLEMENTAL RESOLUTION DATED OCTOBER 29, 2020.

A RESOLUTION SUPPLEMENTING A BOND RESOLUTION OF THE
VILLAGE OF DELHI, DELAWARE COUNTY, DATED AND DULY ADOPTED ON AUGUST 31, 2015, AND A SUPPLEMENTAL RESOLUTION DATED AND DULY ADOPTED ON SEPTEMBER 20, 2020.

The following resolution was offered by Mayor Richard Maxey, who moved its adoption, seconded by Trustee Fitch, to wit:

WHEREAS, all conditions precedent to the financing of the capital project hereinafter described, including compliance with the provisions of the State Environmental Quality Review Act, has been performed; and

WHEREAS, on August 31, 2015, the Board of Trustees of the Village of Delhi, Delaware County, New York (the "Village") duly adopted a bond resolution to finance the cost of creating a secondary source of water from a new well, constructing a new treatment facility, a new well pump and approximately 3,500 lineal feet of new water main pipe along Route 28, in and for said Village (the "Project"), a specific object or purpose, at a maximum estimated cost of $2,279,588.00, with up to $2,279,588.00 bonds authorized to be issued therefor (the -Bond Resolution"); and

WHEREAS, on September 20, 2020, the Board of Trustees of the Village of Delhi, Delaware County, New York (the "Village") duly adopted a resolution supplementing the Bond Resolution due to the fact that the maximum estimated cost of the Project was increased to $2,419,538.00 subsequent to adoption of the Bond Resolution; and

WHEREAS, various fees relating to the permanent financing of the Project with New York State Environmental Facilities Corporation and other related costs of issuance will further increase the maximum estimated cost of the Project to $2,424,130.00, an increase of $144,542.00 for the Project; and

WHEREAS, it is desirable to further set forth the overall sources of funding for said Project,

NOW, THEREFORE

BE IT RESOLVED by the affirmative vote of not less than a majority of the total voting strength of the Board of Trustees of the Village of Delhi, Delaware County, New York as follows:

Section 1. It is hereby determined that the maximum estimated cost of the Project, as described in the preambles hereof, is now determined to be $2,424,145.00.

Section 2. The plan of financing of said maximum estimated cost is hereby determined to be as follows:

(a) By the issuance of up to $2,279,588.00 serial bonds of the Village authorized to be issued pursuant to the provisions of the Local Finance Law by the Bond Resolution dated and duly adopted August 31, 2015, which Bond Resolution is in full force and effect and has not been replaced, revoked or rescinded as of the date hereof; and

(b) By the expenditure of up to $150,000.00 other monies hereby allocated to costs of said Project not included in the $2,279,588.00 serial bonds heretofore authorized by the Bond Resolution, and hereby appropriated therefor.

Section 3. This resolution shall take effect immediately.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Maney and passed unanimously.

Meeting adjourned at 12:02 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 10/19/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, October 19, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch and Barbara Jones
Absent: Robin Hultenius
Guests: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Privilege of the floor was granted to Glenn Nealis from Delaware County Economic Development. Glenn indicated he was interested in looking into submitting preliminary paperwork to NYS for
funding for “Hollow” on Division Street to allow the restaurant to possibly expand into the front space. The Village of Delhi would be the applicant on this paperwork with New York State. The Village Board is supportive of moving ahead with an application to help this Village business.

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board  regarding the 22nd Annual Holiday Parade. Michael indicated that there will be no parade this year due to Covid. The plan is that Santa and Mrs. Claus will be in front of O’Connor Hospital for a drive by on Saturday, December 5, 2020 at 11:00 AM.

Motion was made by Trustee Fitch to approve the minutes of the September 21, 2020 regular meeting. Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #005 dated October 19, 2020 in the amount of $88,756.79 (General fund $26,323.37, Water fund $14,884.60, Sewer fund $46,464.16, Joint Activity fund $860.00, and Trust and Agency fund $224.66), with an addition of $2,560 for Oneonta Fence for the Sheldon Park work on the 10/19/2020 invoice. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to accept the Police Report for September 2020, Street Report dated 10/19/20, Water Report dated 10/16/20, Sewer Report dated 10/17/20, Code Enforcement Officer’s Report for 9/18/20-10/15/20, Treasurer’s Report September 2020 and Village Clerk’s Report dated 10/19/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Maney to authorize the Clerk to issue payment to Vacri Construction for contract VD1-E-20 in the amount of $55,976.85. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #18 of 2020 from Town of Middletown “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services on behalf of the Town of Middletown. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #4 of 2020 “Resolution Authorizing the Chief Executive Officer to Sign a Contract for Shared Highway Services with Village of Delhi”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Jones to approve tree bid from Spratley & Son Tree Surgeons in the amount of $10,050 for removal of 5 trees and $1,980.00 for removal of 8 tree stumps. Motion was seconded by Trustee Fitch and passed unanimously. It was noted by the Village Board that the Street Superintendent must confirm clean up is done by the contractor before payment is released.

Motion was made by Trustee Maney to approve the purchase of 10 LED lights through Drogen Electric at a cost of $1,502.80 per light for a total of $15,028.00. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignations of part-time police officers Krista Baxter, Richard Sass and Clinton Fiaschi. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Fitch to allow the Police Department to spend up to $2,500 for renovations to the PD to build 8 new walls for the purposes of creating a female locker room and a new evidence room with funding coming from the training money. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board about relief for account #A1900.

Motion was made by Trustee Maney to allow the Clerk to recalculate the September 2020 billing with a Water rate of $6.59 per unit, Sewer rate of $3.50 per unit and CAP charge will remain at $3.30 per unit for a quantity of 85 units. Motion was seconded by Trustee Jones and passed unanimously.

It was noted that the resident would have up to 6 month to pay off the prior balance and would pay no interest or penalties on this old balance as long as they make a monthly payment.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 7:42 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 9/21/2020

The Organizational Meeting of the Board of Trustees of the Village of Delhi was held on Monday, September 21, 2020 at 6:00 p.m. in the Village Hall Boardroom followed by the regular monthly meeting.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Barbara Jones and Robin Hultenius

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch and seconded by Trustee Maney and passed unanimously to approve the following:

Appointments by Mayor Maxey:
Village Clerk-Treasurer Kimberly Cairns
Deputy Clerk-Treasurer Jean Yager
Village Attorney Roemer, Wallens, Gold & Mineaux, LLP
Code Enforcement Officer Thomas Little
Health Officer Regina Krzyston
Village Historian Gabrielle Pierce

Establish the official meeting time of the Village Board as the third Monday of every month,
Except that it is to be the fourth Monday in January and February, at 6:00 PM in the Village Hall
Board Room.

Designating The Reporter as the official newspaper for the Village of Delhi.

Designating the Delaware National Bank of Delhi as the official depository for the Village of
Delhi.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to be signatories for all village checking,
savings and investment accounts.

Designate Fiscal Advisors & Marketing, Inc. as the Village Financial Advisor.

Authorizing Clerk-Treasurer, Deputy Clerk-Treasurer and Mayor Richard Maxey to be the signatories
on the Small Cities Grant Account.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all utilities, freight and postage
expenses as needed.

Authorizing Clerk-Treasurer and Deputy Clerk-Treasurer to pay all recurring monthly bills as needed.

Directing the Clerk to advertise the names of the official newspaper and official depository, the official
meeting time of the Board of Trustees and the time of the 2021- 2022 Organizational Meeting of the
Village Board.

To accept the following assignments of Trustees to Board Committees:
DPW Committee: Trustees Hultenius, Fitch
Police Committee Trustees Fitch, Hultenius
Joint Services Committee: Trustees Maney, Jones
Codes, Buildings & Planning Committee: Trustees Jones, Maney
Finance Committee: Mayor Maxey, Deputy Mayor Maney

Privilege of the floor was granted to Michael Howard from O’Connor Hospital to address the board
regarding the 22nd Annual Holiday Parade. Michael indicated the parade would be scaled back, if it is
done. There would be no open house and no Santa. Village Board is okay with parade as outlined
by Michael.

Mark Schneider from Delaware County Electric Cooperative (DCEC) was present to give an update
on the water line and stormwater plan down on Depot Street.

Privilege of the floor was granted to Barbara O’Sullivan. She was here to complain about a Village
employee.

Board entered Executive session at 6:46 PM for the purpose to discuss the employment history of a
particular person.

Board exited Executive session at 7:03 PM and resumed regular meeting.

Motion was made by Trustee Fitch to approve the minutes of the regular meeting of August 17, 2020 and special meeting of August 25, 2020. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Abstract #004 dated September 21, 2020 in the amount of $207,410.31 (General Fund $61,053.83, Water Fund $19,498.47, Sewer Fund $51,741.22, Water System Improvement Fund $18,500.00 and Trust & Agency $56,616.79). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for August 2020, Street Report dated 9/18/20, Water Report dated 9/17/20, Sewer Report dated 9/17/20, Code Enforcement Officer’s Report for 8/13/20-9/17/20, Treasurer’s Report August 2020 and Village Clerk’s Report dated 9/21/20. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had a discussion on water/sewer service out of district.

Motion was made by Trustee Hultenius to adopt written policy “Village of Delhi – Services Outside the Village Limits Policy”. Motion was seconded by Trustee Fitch and passed unanimously.

The Village board had a discussion that we need to advertise for tree bids for 5 trees (located at 8 Clinton Street, 46-48 Elm Street, 16 Elm Street and 18 Elm Street (2 trees)).

Motion was made by Trustee Hultenius to authorize the Clerk to advertise for tree bid for the 5 trees and stump removal (8 Clinton Street, 46-48 Elm Street, 16 Elm Street & 2 @ 18 Elm Street). Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion that the industry contract expires 9/21/2021. This was for a 20 year period and we need to authorize our attorney and Lamont to move forward with renewal.

Motion was made by Trustee Hultenius to authorize our Village attorney (Roemer) and Lamont Engineering to engage and work on an updated agreement to go to both industries. Motion was seconded by Trustee Fitch and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, Prospect Street Pump Station project, Depot Street DPW Garage, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Fitch to authorize Clerk to issue Purchase order to S&H Mechanical of Cincinnatus, NY for cost of $14,400 for installation of heating equipment. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones authorizing Supplemental Resolution dated September 21, 2020. A Resolution Supplementing a Bond Resolution of the Village of Delhi, Delaware County, Dated and Duly Adopted on August 31, 2015. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney authorizing Delaware County to have lead agency status under SEQR for the proposed three new developments for replacement of DPW Highway Facilities, consistent with Resolution 41 of 2020. (Delaware County must still comply with Village of Delhi Code Enforcement Officer/Village of Delhi zoning). Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to accept the resignation of part-time police officer Ian Sansone. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to make Brian Davis’ appointment as Sergeant permanent effective 9/21/2020 with a 12 week probation period. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to approve hire of Cody Tromblee and Matthew Vogel as part-time police officers at a rate of $20 per hour, pending the satisfactory completion of their background investigation and fingerprint submission. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch allow Police Department to use $700 from the building fund to erect a bank of lockers in the PD for their officers. Motion was seconded by Trustee Jones and passed unanimously.

The Village board had discussion about CL-17 mentioned in the Sewer report this month. The board is not interested in purchasing a CL-17 for $4,250 to sit on the shelf.

There will be a Joint Services meeting this week by conference call.

Sean Leddy dropped off a tablet to Village Hall – Clerk’s office so that residents can complete the Census 2020.

Trustee Jones indicated the zoning review is waiting on the housing study to move forward.

Motion was made by Trustee Hultenius to pass Resolution No. 2 of 2020 “Standard Work Day and Reporting Resolution for Elected and Appointed Officials”. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to adopt Resolution 3 of 2020 – Retention and Disposition Schedule for new York Local Government Records (LGS-1). Motion was seconded by Trustee Jones and passed unanimously.

Trustee Jones reported on the Bicentennial Committee. They had a Zoom meeting recently. They have lots of ideas. Discussion was had by the board that wouldn’t it be nice to do fireworks on January 2, 2021 to kick off the Bicentennial. Trustee Maney will look into fireworks.

Motion was made by Trustee Maney to move forward with the Oneonta Fence quote of $2,560 to install fence at Sheldon Park. Motion was seconded by Trustee Fitch and passed unanimously. It was noted this item would be paid out of Recreation (J Fund).

Mayor Maxey is working with an online auction to list the two items recently surplused.

Board entered Executive session at 8:46 PM for the purpose to discuss the employment history of a
particular person.

Trustee Hultenius left the meeting at 9:28 PM. She was not feeling well.

Board exited Executive session at 9:31 PM and resumed regular meeting.

Motion was made by Trustee Maney to reimburse Jerome Decker the $100 fee to renew his CDL
license. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 9:32 p.m.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 8/25/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, August 25, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Trustees: Christopher Maney & Barbara Jones

Guest: Jay Decker (Supervisor, Water Department Village of Delhi)

The meeting started at 12:05 PM.

Motion was made by Trustee Hultenius to approve the estimate from Vacari Construction in the amount of $8,305.50 to replace the two existing motor starters at the Prospect St. Booster Station. The starters have caused a slamming at the pumps and would be replaced with 10 HP VFD’s (variable frequency drives), which will match what we have at the two well houses. Motion was seconded by Trustee Fitch and passed unanimously.
Motion was made by Trustee Hultenius to adjourn. Motion was seconded by Trustee Fitch and passed unanimously.

Meeting adjourned at 12:12 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 8/17/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, August 17, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Deputy Mayor: Christopher Maney
Trustees: Jeremy Fitch, Robin Hultenius and Barbara Jones
Guests: Bill Brown and Glenn Nealis

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Fitch to approve the minutes of the July 20, 2020 regular meeting. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to open the public hearing- to close out the current Community Development Block Grant (CDBG) project #320CP172-18. Motion was seconded by Trustee Fitch at 6:00 p.m. and passed unanimously. Glenn Nealis took the floor to solicit comments from the public to use the funds for the housing study. There was no one present from the public for comments.

Motion was made by Trustee Jones to approve Abstract #003 dated August 17, 2020 in the amount of $109,532.90 (General Fund $12,776.46, Water Fund $12,549.64, Sewer Fund $55,394.80 and Trust & Agency $28,812.00). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to accept the Police Report for July 2020, Street Report dated 8/13/20, Water Report dated 8/13/20, Sewer Report dated 8/12/20, Code Enforcement Officer’s Report for 7/18/20-8/13/20, Treasurer’s Report revised May 2020, June 2020 and July 2020 and Village Clerk’s Report dated 8/17/20. Motion was seconded by Trustee Jones and passed unanimously.

Bill Brown from Delaware Engineering gave project updates on the Water Project, Depot Street Well House Project, DCEC Watermain and Bell Hill Road Drain Pipe Repair.

Motion was made by Trustee Hultenius to close the public hearing at 6:16 p.m. Motion was seconded by Trustee Jones and passed unanimously.

Glenn Nealis excused himself from the meeting at 6:21 p.m.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the User Agreement between the Village of Delhi and the Delhi Rehabilitation and Nursing Center for Treatment and Discharge of Sanitary Sewage. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Fitch reported on the Police Committee. Motion was made by Trustee Fitch to authorize payment to Creative Electronics for the Police Department to replace the cellular modem in one of the patrol cars. The cost is $850 and the money will be used from the Range Training money. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to accept the updates to existing 4 Village P.D. Policies and Procedures presented by Chief Mills last month; MV Impoundment, MV Inventories, MV Searches and Use of Force & Use of Deadly Physical Force. Motion was seconded by Trustee Jones and passed unanimously.

Trustee Hultenius reported on the DPW Committee. Dave Hornbeck would like to surplus the Ford F550 Flatbed Truck. Trustee Fitch mentioned that Mayor Maxey knows of an auction site that the Village could sell the Flatbed on, which could possibly bring in more money than surplus. Motion was made by Trustee Hultenius, seconded by Trustee Fitch and passed unanimously.

Trustee Hultenius updated the Board about an email received from Brigitte McAuliffe from EFC to determine which amortization schedule the Board wants to go with for the Water Project Bond. The Village will close on the long term loan with EFC in December 2020. The amortization is either for 20 or 30 years. The Board decided to table this until the September meeting so they can discuss the amortization schedule further.

Trustee Jones updated the Board on the Codes, Building & Planning Committee. She reported that according to NYS D.O.T. the safety study for 5 crosswalks in the Village is close to being completed.

Motion was made by Trustee Jones authorizing the Deputy Mayor to sign the Subordination Agreement allowing application #D-11 for CDBG Home Ownership Program, approved 6/20/16, to allow the property owner to refinance the mortgage with The Delaware National Bank of Delhi. Motion was seconded by Trustee Fitch and passed unanimously. Trustee Hultenius abstained from the vote.

Motion was made by Trustee Fitch to direct the Clerk to transfer $61,000 from the Sewer checking account (G200) to WWTP Reserve (G234) for fines received from the industries during the month of July 2020. Motion was seconded by Trustee Hultenius and passed unanimously.

Trustee Jones reported that the Bicentennial Committee is working on setting up a zoom meeting.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Jones and passed unanimously.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 7/20/2020

A regular meeting of the Board of Trustees for the Village of Delhi was held on Monday, July 20, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and via telephone Barbara Jones
Guests: Bill Brown, Kelly Zimmerman (Delaware Academy Superintendent), Sean Leddy and Glenn Nealis

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Sean Leddy introduced the new Delaware Academy Superintendent, Kelly Zimmerman. The Mayor welcomed the Superintendent to the community. Mrs. Zimmerman updated the Board regarding a survey the school has sent out to the parents and the District asking for suggestions and comments in regards to reopening school in the fall.

Both Sean and Kelly excused themselves from the meeting at 6:07 p.m.

Motion was made by Trustee Fitch to approve the minutes of the June 15, 2020 regular meeting. Motion was seconded by Trustee Hultenius (with noted corrections) and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #002 dated July 20, 2020 in the amount of $517,897.65 (General Fund $23,746.83, Water Fund $34,869.96, Sewer Fund $70,885.81, Water System Improvement $356,142.17 and Trust & Agency $32,252.88). Motion was seconded
by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to open the public hearing- to close out the current Community Development Block Grant (CDBG) project #320CP172-18. Motion was seconded by Trustee Hultenius at 6:12 p.m. Glenn Nealis took the floor to solicit comments from the public to use the funds for the housing study. There was no one present from the public for comments.

Motion was made by Trustee Maney to close the public hearing at 6:15 p.m. Motion was seconded by Trustee Hultenius and passed unanimously.

Glenn Nealis excused himself from the meeting at 6:18 p.m.

Motion was made by Trustee Maney to open the public hearing LL #3 of 2020 – Amending Prohibited Uses under Section 300-28. Motion was seconded by Trustee Hultenius at 6:19 p.m.

Bill Brown gave project updates on the Water Project and Depot Street Well House Project.

Motion was made by Trustee Maney to approve the submitted proposal by Kinsley Power Systems in building a false bottom fuel tank to elevate the genset. This will eliminate the need for an elevated concrete platform for the generator. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney authorizing the Mayor to sign the change order #1 to Vacri Construction for the elevated tank at a cost of $2,685. Contract price will increase from $59,000 to $61,685. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Fitch to declare the Plow Truck, Heating System and Water Plant Repairs Project (DASNY #21625) a Type 2 Action under SEQRA and that no further environmental review is required. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to authorize payment to S & H Mechanical Inc. in the amount of $28,300 for work they did at the well house on Depot Street. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to authorize payment #2 to Worldwide Industries in the amount of $11,792.80, for release of retainage. This will be their final payment. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to approve the budget modifications as follows: Motion was seconded by Trustee Jones and passed unanimously.

General (A) Fund 29 budget lines overspent $355,745.24
Water (F) Fund 9 budget lines overspent $353,891.01
Sewer (G) Fund 15 budget lines overspent $110,279.05
Recreation (J) Fund 3 budget lines overspent $ 92,033.88
Total Fund Balance $911,949.18

Motion was made by Trustee Fitch to accept the Police Report for June 2020, Street Report dated 7/16/20, Water Report dated 7/15/20, Sewer Report dated 7/16/20, Code Enforcement Officer’s Report for 6/12/20 – 717/20, and Village Clerk’s Report dated 7/20/20. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to close the public hearing – LL #3 of 2020 at 6:36 p.m. There was no one present from the public for comments. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Hultenius authorizing the Mayor to sign the Letter of Engagement with EFPR Group for a financial audit for fiscal year ending 5/31/20 at a cost of $16,850, pending written clarification from EFPR Group that the audit will include all accounts (including the Payroll Account).
Motion was seconded by Trustee Fitch and passed unanimously.

The Board agreed to amend LL#3 – amending Prohibited Uses under Section 300-28 to remove Warehouses from the list, keeping Commercial Warehouses. Motion was made by Trustee Maney to adopt the updated list. Motion was seconded by Trustee Fitch and passed unanimously.

Trustee Fitch reported on the Police Committee Meeting and the purposed Policies and Procedures that were presented by the Chief. The Mayor suggested the Board tables the proposed Police Policies and Procedures until the next board meeting, giving the Board time to review the policies and discuss with the Chief any questions or concerns they may have.

Motion was made by Trustee Fitch to transfer $3,768 from the Fund Balance into the Police Reserve Account from the net profits from the 2019/2020 Police Range Trainings. Motion was seconded by Trustee Hultenius and passed unanimously. The Board made a suggestion that we create a separate line in the budget for the Range to show income and expenses for Police Trainings.

Motion was made by Trustee Fitch to use part of the $1,500 Donation money given to the Police Dept, for the Police Range, to move forward with the insulation purchase from Curtis Lumber for $892.95 to be used for the Police Range Building. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to authorize payment to Lombardi & Assoc., LLC. in the amount of $2,514 to purchase 2 Point Blank Vests and 1 Point Blank Body Armor for the police. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Hultenius to adopt the Procurement Policy with 1 correction. Motion was seconded by Trustee Maney and passed unanimously.

Motion was made by Trustee Maney to enter executive session at 7:56 p.m. to discuss negotiations. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown left the meeting at 7:56 p.m.

Motion was made by Trustee Jones to exit executive session at 8:38 p.m. Motion was seconded by Trustee Maney and passed unanimously.

Open session resumed at 8:39 p.m.

Motion was made by Trustee Maney to authorize the Mayor to talk to Brad Demarest at Saputo regarding their existing fine. If fine is paid within 30 days, the Village will commence work on excavating the old trickle filter area. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:43 p.m.

Respectfully submitted,

Jean Yager
Deputy Clerk

Board of Trustee Minutes 6/15/2020

A regular meeting of the Board of Trustees of the Village of Delhi was held on Monday, June 15, 2020 at 6:00 p.m. in the Village Hall Boardroom.

Present: Mayor: Richard Maxey
Trustees: Christopher Maney, Jeremy Fitch, Robin Hultenius and Barbara Jones
Guest: Bill Brown

The meeting started at 6:00 p.m. with the Pledge of Allegiance.

Motion was made by Trustee Maney to approve the minutes of the May 18, 2020 regular meeting (with noted corrections), June 9, 2020 special meeting noting that Jerome Decker was also in attendance, and June 11, 2020 bid opening (noting that the meeting was on Thursday not Tuesday). Motion was seconded by Trustee Jones and minutes were passed unanimously.

Motion was made by Trustee Maney to approve Abstract #013 dated June 15, 2020 in the amount of $67,433.47 (General fund $19,631.34, Water fund $3,180.60, Sewer fund $37,750.22, and Trust and Agency fund $6,871.31) and Abstract #001 dated June 15, 2020 in the amount of $76,121.60 (General fund $67,596.10, Water fund $668.04 and Sewer fund $7,857.46). Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney to approve a payment of $5,776.80 to Civil & Environmental Engineering, Landscape Architecture, and Land Surveying, PLLC for invoice #255762 to draw down the full amount of the housing study grant. Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Jones to accept (reports only no purchase or hiring is approved) Police Report for May 2020, Street Report dated 6/12/20, Water Report dated 6/11/20, Sewer Report dated 6/11/20, Code Enforcement Officer’s Report for 5/21/20 – 6/11/20, Treasurer’s Reports for April and May 2020, and Clerk’s Report dated 6/15/20. Motion was seconded by Trustee Hultenius and passed unanimously.

Bill Brown gave project updates on the Water Project and the Depot Street Wellhouse project.

Motion was made by Trustee Maney to award the work of the Water Plant Generator, Contract VD1-E-20 Electrical to Vacri Construction of Binghamton, NY for the base bid price of $59,000. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to authorize the Mayor to execute the necessary paperwork for contract initiation and completion of the work by Vacri Construction. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Hultenius to surplus old generator at the Depot Street Wellhouse. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #2 of 2020 “Depot Street Water Treatment Facility Generator Replacement Project – SEQR Type II Classification”. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to approve Resolution #1 of 2020 “Joint Sales of Tax-Acquired Properties by Village of Delhi and County of Delaware.” Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney directing the Mayor to sign the “Stipulation, bearing Index #2019-1011 for the Foreclosure of Tax Liens.” Motion was seconded by Trustee Hultenius and passed unanimously.

Motion was made by Trustee Maney authorizing Mayor to sign the ISD Network Maintenance and Support Agreement and return the agreement with a payment of $3,825.00 for 50 hours of support. Motion was seconded by Trustee Jones and passed unanimously.

Motion was made by Trustee Maney to revise billing for water account #C6528 using water rate of $6.28/unit and CAP charge of $3.05/unit. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Maney to allow resident to pay 50% of the 3/1/2020 bill for Water Accts #A0880 and A0900 with the complete account balance being paid by 7/31/2020. Motion was seconded by Trustee Fitch and passed unanimously.


Motion was made by Trustee Hultenius to appoint summer recreation directors as follows: Eileen Kline – tennis, Jerry Cheshire – basketball and Deanna Maney – little league. Motion was seconded by Trustee Fitch. Trustees Fitch, Hultenius and Jones along with Mayor Maxey voted – YES with Trustee Maney abstaining from vote. Motion carried.


Discussion was had about updating the Procurement Policy with limit of $35,000 on Public Works Contracts, replacing $30,000 as the high end of requiring written quote or request for proposal. There were additional questions and it was decided that we would table this item, send to our attorney for review, and bring it back next month for approval.

Motion was made by Trustee Jones to approve Employee Health Care Reimbursement Policy and Procedures. Motion was seconded by Trustee Hultenius and passed unanimously.

Mayor Maxey has received the final draft of the Teamsters’ contract. He will review and sign as was previously authorized by the board.

Mayor Maxey indicated to the board that our skunk catcher (Allen Alwine) has indicated his new rate is $35.00 per critter.

Mayor Maxey indicated that Executive Order 202.32 allows the local government to waive the penalty for 21 days on our Village taxes.

Motion was made by Trustee Hultenius to waive the 5% penalty for 21 days as a result of Executive Order 202.32. Motion was seconded by Trustee Jones and passed unanimously.

Discussion was had by the board regarding a public hearing on March 18, 2019, at which time the board approved Local Law #1 of 2019, which read as follows: “An amendment to Local Law titled Section 300-28 Prohibited Uses.” This local law was never filed and thus our codes were never updated. Mayor Maxey has had discussion with the Planning Board and Zoning Board of Appeals and they do not have any problem with the Village board updating Section 300-28 Prohibited Uses as there are additional items that should be removed from the prohibited businesses. The board decided to hold another public hearing to allow public to comment.

Motion was made by Trustee Hultenius to schedule a public hearing on July 20, 2020 at 6:15 PM for Local Law #3 of 2020, which reads as follows: An amendment to Local Law titled “Section 300-28 Prohibited Uses.” Motion was seconded by Jones and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 8:49 pm.

Respectfully submitted,

Kimberly Cairns
Village Clerk

Board of Trustee Minutes 6/9/2020

A special meeting of the Board of Trustees of the Village of Delhi was held on Tuesday, June 9, 2020 at 12:00 p.m. at the Village Hall.

Present: Mayor: Richard Maxey
Trustees: Jeremy Fitch and Robin Hultenius

Absent: Trustees: Christopher Maney & Barbara Jones

Guest: Bill Brown; Jerome Decker and Rosie Cunningham, The Reporter

The meeting started at 12:03 PM.

Bill Brown reached out to four contractors to get quotes to do excavating of the ground at well house #1, remove piping, and replace the fill. Bill received quotes from three contractors and was available to answer any questions the board might have.

The quotes were as follows:
S & H Mechanical, Inc. $28,300.00
Vacri Construction Corporation $34,948.00
TAM Enterprises, Inc. $38,862.00

Motion was made by Trustee Hultenius to award the bid to S & H Mechanical, Inc. at their bid of $28,300. Motion was seconded by Trustee Fitch and passed unanimously.

Motion was made by Trustee Fitch to adjourn. Motion was seconded by Trustee Hultenius and passed unanimously.

Meeting adjourned at 12:15 PM.

Respectfully submitted,

Kimberly Cairns
Village Clerk

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